Acknowledgments The author and editors wish to thank the following instructors for their technical and academic contributions:

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2 Project Editor Developmental Editor Senior Designer Technical Reviewer Cover Designer Copyeditor Desktop Production Specialists Proofreader Indexer Photo Researcher Sonja Brown James Patterson Leslie Anderson Desiree Faulkner Jennifer Wreisner Susan Capecchi Erica Tava, Lisa Beller Joy McComb Nancy Fulton Paul Spencer Publishing Team George Provol, Publisher; Janice Johnson, Director of Product Development and Instructional Design; Tony Galvin, Acquisitions Editor; Lori Landwer, Marketing Manager; Shelley Clubb, Electronic Design and Production Manager Acknowledgments The author and editors wish to thank the following instructors for their technical and academic contributions: Susan Lynn Bowen, Valdosta Technical College, Valdosta, GA, for testing the exercises and assessing instruction Ann Lewis, Ivy Tech State College, Evansville, IN, for creating the case studies and for preparing the IG materials Daphne Press, Ozarks Technical Community College, Springfield, MO, for preparing the Internet Projects and Job Study scenarios Denise Seguin, Fanshawe College, London, Ontario, Canada, for writing the introductions to Word 2003, Excel 2003, Access 2003, and PowerPoint 2003 Photo Credits: S1 (counterclockwise from top), William Gottlieb/CORBIS; CORBIS; CORBIS; Will & Deni McIntyre/CORBIS Library of Congress Cataloging-in-Publication Data Rutkosky, Nita Hewitt. Microsoft Access 2003 specialist certification / Nita Rutkosky. p. cm. -- (Benchmark series) Includes index. ISBN (text) 1. Electronic data processing personnel--certification. 2. Microsoft software--examinations--study guides. 3. Microsoft Access. I. Title. II. Benchmark series (Saint Paul, Minn.) QA76.3.R dc Care has been taken to verify the accuracy of information presented in this book. However, the author, editors, and publisher cannot accept any responsibility for Web, , newsgroup, or chat room subject matter or content, or for consequences from application of the information in this book, and make no warranty, expressed or implied, with respect to its content. Trademarks: Some of the product names and company names included in this book have been used for identification purposes only and may be trademarks or registered trademarks of their respective manufacturers and sellers. The author, editors, and publisher disclaim any affiliation, association, or connection with, or sponsorship or endorsement by, such owners. Microsoft and the Microsoft Office Logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries, and the Microsoft Office Specialist Logo is used under license from owner. EMC/Paradigm Publishing is independent from Microsoft Corporation, and not affiliated with Microsoft in any manner. This publication may be used in assisting students to prepare for a Microsoft Office Specialist Exam. Neither Microsoft, its designated program administrator or courseware reviewer, nor EMC/Paradigm Publishing warrants that use of this publication will ensure passing the relevant exam. Text: ISBN Product Number by Paradigm Publishing, Inc. Published by EMCParadigm 875 Montreal Way St. Paul, MN (800) educate@emcp.com Web site: All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical photocopying, recording, or otherwise, without prior written permission of Paradigm Publishing, Inc. Printed in the United States of America

3 C O N T E N T S Microsoft Office Specialist Certification Getting Started Using Windows XP Browsing the Internet Using Internet Explorer Microsoft Access 2003 Specialist Specialist Unit 1: Creating Database Tables, Queries, and Filters Unit 1 Microsoft Office Specialist Skills Table Chapter 1 Creating a Database Table Organizing Data in a Database Table Determining Fields Assigning a Data Type to Fields Creating a Database Table Entering Data in a Table Opening a Database File Entering Data in a Database Table Printing a Database Table Changing Page Setup Changing Field Width Maintaining a Database Table Adding a Record to a Table Deleting a Record in a Table Modifying a Table Adding a Field Deleting a Field Using the Input Mask Wizard Using the Lookup Wizard Moving a Field Sorting Records Chapter Check Chapter 2 Creating Relationships between Creating Related Tables Determining Relationships Creating a Primary Field Creating a Foreign Key Establishing a Relationship between Tables viii GS1 W1 IE1 S1 S5 S6 S7 S8 S8 S9 S11 S17 S17 S18 S20 S21 S22 S25 S25 S26 S26 S27 S32 S33 S34 S35 S36 S36 S40 S41 S41 S42 S43 S43 S46 Creating a One-to-Many Relationship S47 Printing Database Relationships S50 Relating Tables in the Southwest Insurance Database File S50 Editing and Deleting a Relationship S57 Displaying Related Records in a Subdatasheet S58 S60 S61 S62 S62 S65 Chapter 3 Using Wizards and Help Creating a Database Table Using the Table Wizard Completing a Spelling Check Finding and Replacing Data Backing Up a Database File Compacting and Repairing a Database File Using Help Getting Help Using the Ask a Question Text Box Getting Help from the Microsoft Access Help Task Pane Chapter 4 Performing Queries and Filtering Records S67 S67 S76 S77 S81 S81 S83 S83 S84 S85 S86 S87 S87 S91 S93 Performing Queries S93 Designing a Query S94 Establishing Query Criteria S95 Sorting Fields in a Query S100 Performing a Query with the Simple Query Wizard S101 Creating a Calculated Field S105 Designing Queries with Aggregate Functions S108 Changing Query Column Headings S111 Creating a Crosstab Query S113 Creating a Find Duplicates Query S115 Creating an Unmatched Query S119 ACCES S iii

4 Filtering Data Using Filter By Selection Using Filter By Form Specialist Unit 1 Performance Assessment Assessing Proficiencies Writing Activities Internet Project Job Study Specialist Unit 2: Creating Forms and Reports Unit 2 Microsoft Office Specialist Skills Table Chapter 5 Creating Forms Creating a Form Creating a Form Using AutoForm Creating a Form Using the Form Wizard Creating a Form with Related Creating a Form in Design View Using Fields to Add Controls Moving Control Objects Resizing Control Objects Formatting Control Objects Aligning Control Objects Adding Controls Using the Toolbox Adding a Form Header and Form Footer Adding a Calculated Control Chapter 6 Creating Reports, Mailing Labels, and Charts Creating Reports S120 S120 S122 S124 S125 S126 S126 S130 S131 S131 S137 S138 S138 S139 S140 S141 S141 S142 S145 S150 S151 S152 S152 S153 S153 S154 S158 S159 S161 S164 S165 S166 S166 S169 S171 S171 Creating a Report Using Auto Report S172 Creating a Report Using the Report Wizard S172 Preparing a Report Based on Two S178 Creating a Report in Design View S179 Using Fields to Add Controls S181 Moving, Resizing, and Customizing Control Objects S181 Adding Controls Using the Toolbox S181 Adding a Report Header and Report Footer S181 Preparing Mailing Labels S186 Creating a Chart S190 Summarizing Data by Changing Views S194 Summarizing Data using PivotTable View S194 Summarizing Data Using PivotChart View S199 S202 S203 S203 S204 S207 Chapter 7 Importing and Exporting Data Using OfficeLinks Exporting Data to Excel Exporting Data to Word Merging Access Data with a Word Document Merging Query Data with a Word Document Importing and Linking Data to a New Table Importing Data to a New Table Linking Data to a New Table Using the Office Clipboard Viewing Objects and Object Dependencies Displaying Database Contents Viewing Object Dependencies S212 S215 S219 S221 S221 S223 S224 S226 S227 S227 S230 S231 S231 S232 iv ACCESS

5 Chapter 8 Creating Web Pages and Using Database Wizards Creating a Data Access Page Saving a Table as a Web Page Applying a Theme to a Web Page Previewing a Web Page in Web Page Preview Creating Hyperlinks Creating a Database with a Wizard S235 S238 S S251 Specialist Unit 2 Performance Assessment Assessing Proficiencies Writing Activities Internet Project Job Study Index S252 S252 S253 S255 S257 S257 S264 S265 S265 S267 ACCES S v