Contents. Project One. Introduction to Microsoft Windows XP and Office Creating and Editing a Word Document. Microsoft Word 2003

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FM TBBBB 39909 10/27/06 4:06 PM Page iii Contents FMTOC TBBBB 39909 Page iii 10/20/06 MD Preface To the Student Introduction to Microsoft Windows XP and Office 2003 ix xiv Objectives WIN 4

WIN 6 Launching Microsoft Windows XP WIN 7 The Windows XP User Interface WIN 8 Logging On to the Computer WIN 9 The Windows XP Desktop WIN 11 Displaying the Start Menu WIN 11 Adding an Icon to the

1 FM TBBBB /27/06 4:06 PM Page iii Contents FMTOC TBBBB Page iii 10/20/06 MD Preface To the Student Introduction to Microsoft Windows XP and Office 2003 ix xiv Objectives WIN 4 Introduction WIN 4 Microsoft Windows XP Operating Systems WIN 5 Microsoft Windows XP Professional WIN 6 Windows XP Service Pack 2 WIN 6 What Is a User Interface? WIN 6 Launching Microsoft Windows XP WIN 7 The Windows XP User Interface WIN 8 Logging On to the Computer WIN 9 The Windows XP Desktop WIN 11 Displaying the Start Menu WIN 11 Adding an Icon to the Desktop WIN 15 Opening a Window Using a Desktop Icon WIN 17 The My Computer Window WIN 18 Minimizing a Window WIN 19 Maximizing and Restoring a Window WIN 21 Closing a Window WIN 23 Opening a Window Using the Start Menu WIN 24 The My Documents Window WIN 25 Moving a Window by Dragging WIN 26 Expanding an Area WIN 26 Scrolling in a Window WIN 27 Sizing a Window by Dragging WIN 29 Collapsing an Area WIN 30 Resizing a Window WIN 31 Closing a Window WIN 31 Deleting a Desktop Icon by Right-Dragging WIN 32 Summary of Mouse and Windows Operations WIN 33 The Keyboard and Keyboard Shortcuts WIN 34 Starting an Application Program WIN 34 Starting an Application Using the Start Menu WIN 35 Windows Explorer WIN 37 Starting Windows Explorer WIN 37 Using a Hierarchical Format to Organize Files and Folders WIN 39 Removable Media WIN 40 Plugging a USB Flash Drive into a USB Port WIN 41 Naming a Folder WIN 43 Creating a Folder on a Removable Drive WIN 43 Downloading a Hierarchy of Folders into the Freshman Folder WIN 44 Expanding a Drive WIN 45 Expanding a Folder WIN 46 Displaying Drive and Folder Contents WIN 47 Creating a Document and Folder in Microsoft Word WIN 49 Starting Word WIN 49 Typing Text WIN 50 Saving a Document in a New Folder WIN 51 Verify the Contents of a Folder WIN 54 File Management in Windows Explorer WIN 55 Copying Files in Windows Explorer WIN 55 Displaying the Contents of the Homework Folder WIN 56 Renaming Files and Folders WIN 57 Deleting Files in Windows Explorer WIN 59 Closing Folder Expansions WIN 60 Quitting Windows Explorer WIN 61 Finding Files or Folders WIN 61 Searching for a File by Name WIN 61 Searching for a File by Using a Word or Phrase in the File WIN 65 Using Help and Support WIN 66 Starting Help and Support WIN 66 Browsing for Help Topics in the Table of Contents WIN 68 Using the Help and Support Center Index WIN 70 Logging Off and Turning Off the Computer WIN 72 What Is Microsoft Office 2003? WIN 75 The Internet, World Wide Web, and Intranets WIN 76 Office and the Internet WIN 76 Microsoft Office Word 2003 WIN 76 Word and the Internet WIN 77 Microsoft Office Excel 2003 WIN 78 Excel and the Internet WIN 78 Microsoft Office Access 2003 WIN 80 Access and the Internet WIN 81 Microsoft Office PowerPoint 2003 WIN 82 PowerPoint and the Internet WIN 83 The Web Toolbar WIN 84 Microsoft Office Publisher 2003 WIN 85 Publisher and the Internet WIN 86 Microsoft Office FrontPage 2003 WIN 86 Microsoft Office Outlook 2003 WIN 87 The Microsoft Office 2003 Help System WIN 89 Project Summary WIN 89 What You Should Know WIN 90 Learn It Online WIN 91 In the Lab WIN 92 Microsoft Word 2003 Creating and Editing a Word Document Objectives WD 4 What Is Microsoft Office Word 2003? WD 4 Grand Prix Announcement WD 5 Starting and Customizing Word WD 6 The Word Window WD 10 Document Window WD 10 Menu Bar and Toolbars WD 12 Resetting Menus and Toolbars WD 15 iii

2 FM TBBBB /27/06 4:06 PM Page iv iv Contents Microsoft Office 2003 Speech Recognition WD 16 Entering Text WD 16 Typing Text WD 17 Entering Blank Lines in a Document WD 20 Displaying Formatting Marks WD 20 Entering More Text WD 22 Using Wordwrap WD 22 Entering Text that Scrolls the Document Window WD 23 Checking Spelling and Grammar as You Type WD 25 Saving a Document WD 28 Formatting Paragraphs and Characters in a Document WD 31 Selecting and Formatting Paragraphs and Characters WD 33 Selecting Multiple Paragraphs WD 33 Changing the Font Size of Text WD 34 Changing the Font of Text WD 36 Right-Align a Paragraph WD 36 Center a Paragraph WD 38 Undoing, Redoing, and Repeating Commands or Actions WD 39 Selecting a Line and Formatting It WD 40 Italicizing Text WD 41 Underlining Text WD 42 Scrolling WD 43 Selecting a Group of Words WD 43 Bolding Text WD 44 Inserting Clip Art in a Word Document WD 45 Inserting Clip Art WD 46 Resizing a Graphic WD 49 Saving an Existing Document with the Same File Name WD 51 Printing a Document WD 53 Quitting Word WD 54 Starting Word and Opening a Document WD 55 Correcting Errors WD 56 Types of Changes Made to Documents WD 56 Inserting Text in an Existing Document WD 57 Deleting Text from an Existing Document WD 58 Closing the Entire Document WD 59 Word Help System WD 60 Using the Type a Question for Help Box WD 60 Quitting Word WD 62 Project Summary WD 62 What You Should Know WD 63 Learn It Online WD 64 Apply Your Knowledge WD 65 In the Lab WD 67 Cases and Places WD 71 Creating a Research Paper Objectives WD 74 Introduction WD 74 Biometrics Research Paper WD 74 MLA Documentation Style WD 76 Starting and Customizing Word WD 76 Displaying Formatting Marks WD 77 Changing the Margins WD 77 Adjusting Line Spacing WD 79 Using a Header to Number Pages WD 81 Headers and Footers WD 81 Entering Text Using Click and Type WD 82 Entering a Page Number into the Header WD 83 Typing the Body of a Research Paper WD 84 Applying Formatting Using Shortcut Keys WD 85 Saving the Research Paper WD 87 Indenting Paragraphs WD 87 Using Word s AutoCorrect Feature WD 89 Adding Footnotes WD 93 Modifying a Style WD 95 Using Word Count WD 100 Automatic Page Breaks WD 101 Recounting Words in a Document WD 102 Creating an Alphabetical Works Cited Page WD 102 Manual Page Breaks WD 103 Centering the Title of the Works Cited Page WD 104 Creating a Hanging Indent WD 104 Inserting Arrows, Faces, and Other Symbols Automatically WD 106 Creating a Hyperlink WD 107 Sorting Paragraphs WD 109 Proofing and Revising the Research Paper WD 110 Going to a Specific Location in a Document WD 110 Moving Text WD 112 Smart Tags WD 115 Finding and Replacing Text WD 116 Finding Text WD 117 Finding and Inserting a Synonym WD 118 Checking Spelling and Grammar at Once WD 119 Saving Again and Printing the Document WD 120 Working with Main and Custom Dictionaries WD 121 Navigating to a Hyperlink WD 122 ing a Copy of the Research Paper WD 123 Using the Research Task Pane WD 124 Project Summary WD 126 What You Should Know WD 127 Learn It Online WD 128 Apply Your Knowledge WD 129 In the Lab WD 130 Cases and Places WD 135 Microsoft Excel 2003 Creating a Worksheet and an Embedded Chart Objectives EX 4 What Is Microsoft Office Excel 2003? EX 4 Extreme Blading Second Quarter Sales EX 5 Starting and Customizing Excel EX 6 The Excel Worksheet EX 9 The Worksheet EX 10 Worksheet Window EX 11 Menu Bar EX 11 Standard Toolbar and Formatting Toolbar EX 13 Formula Bar EX 14 Status Bar EX 14 FMTOC TBBBB Page iv 10/20/06 MD

3 FM TBBBB /27/06 4:06 PM Page v FMTOC TBBBB Page v 10/20/06 MD Speech Recognition and Speech Playback EX 15 Selecting a Cell EX 16 Entering Text EX 16 Entering the Worksheet Titles EX 17 Correcting a Mistake while Typing EX 18 AutoCorrect EX 18 Entering Column Titles EX 19 Entering Row Titles EX 20 Entering Numbers EX 21 Calculating a Sum EX 23 Using the Fill Handle to Copy a Cell to Adjacent Cells EX 24 Determining Multiple Totals at the Same Time EX 26 Formatting the Worksheet EX 28 Font Type, Style, Size, and Color EX 28 Changing the Font Type EX 29 Bolding a Cell EX 30 Increasing the Font Size EX 30 Changing the Font Color of a Cell Entry EX 31 Centering a Cell Entry across Columns by Merging Cells EX 32 Formatting the Worksheet Subtitle EX 33 Using AutoFormat to Format the Body of a Worksheet EX 34 Using the Name Box to Select a Cell EX 36 Adding a 3-D Clustered Column Chart to the Worksheet EX 38 Saving a Workbook EX 42 Printing a Worksheet EX 44 Quitting Excel EX 46 Starting Excel and Opening a Workbook EX 47 AutoCalculate EX 48 Correcting Errors EX 50 Correcting Errors While You Are Typing Data into a Cell EX 50 Correcting Errors After Entering Data into a Cell EX 50 Undoing the Last Cell Entry EX 51 Clearing a Cell or Range of Cells EX 52 Clearing the Entire Worksheet EX 52 Excel Help System EX 53 Obtaining Help Using the Type a Question for Help Box on the Menu Bar EX 53 Quitting Excel EX 54 Project Summary EX 55 What You Should Know EX 55 Learn It Online EX 56 Apply Your Knowledge EX 57 In the Lab EX 58 Cases and Places EX 63 Formulas, Functions, Formatting, and Web Queries Objectives EX 66 Introduction EX 66 Blue Chip Stock Club Investment Analysis EX 67 Starting and Customizing Excel EX 69 Entering the Titles and Numbers into the Worksheet EX 70 Entering Formulas EX 72 Order of Operations EX 74 Entering Formulas Using Point Mode EX 75 Copying Formulas Using the Fill Handle EX 77 Smart Tags and Option Buttons EX 78 Determining Totals Using the AutoSum Button EX 79 Determining the Total Percent Gain/Loss EX 80 Using the AVERAGE, MAX, and MIN Functions EX 80 Determining the Average of a Range of Numbers EX 81 Determining the Highest Number in a Range of Numbers EX 82 Determining the Lowest Number in a Range of Numbers EX 84 Copying the AVERAGE, MAX, and MIN Functions EX 87 Saving a Workbook Using the Same File Name EX 88 Verifying Formulas Using Range Finder EX 89 Formatting the Worksheet EX 90 Changing the Font and Centering the Worksheet Title and Subtitle EX 91 Changing the Background and Font Colors and Applying a Box Border to the Worksheet Title and Subtitle EX 94 Applying Formats to the Column Titles EX 96 Centering the Stock Symbols and Formatting the Dates and Numbers in the Worksheet EX 96 Formatting Numbers Using the Formatting Toolbar EX 98 Applying a Thick Bottom Border to the Row above the Total Row and Bolding the Total Row Titles EX 100 Formatting Numbers Using the Format Cells Command on the Shortcut Menu EX 100 Formatting Numbers Using the Percent Style Button and Increase Decimal Button EX 102 Conditional Formatting EX 103 Changing the Widths of Columns and Heights of Rows EX 107 Changing the Widths of Columns EX 107 Changing the Heights of Rows EX 110 Checking Spelling EX 111 Previewing and Printing the Worksheet EX 113 Printing a Section of the Worksheet EX 116 Displaying and Printing the Formulas Version of the Worksheet EX 118 Changing the Print Scaling Option Back to 100% EX 120 Importing External Data from a Web Source Using a Web Query EX 120 Changing the Worksheet Names EX 124 ing a Workbook from within Excel EX 125 Saving the Workbook and Quitting Excel EX 126 Project Summary EX 127 What You Should Know EX 127 Learn It Online EX 129 Apply Your Knowledge EX 130 In the Lab EX 132 Cases and Places EX 142 Microsoft Access 2003 Creating and Using a Database Contents v Objectives AC 4 What Is Microsoft Office Access 2003? AC 4 What Is New in Access? AC 4 Ashton James College Database AC 5 Starting Access AC 7 Speech Recognition AC 9 Creating a New Database AC 10 Contents

FM TBBBB 39909 10/27/06 4:06 PM Page vi vi Contents Microsoft Office 2003 The Access Window AC 12 Title Bar AC 12 Menu Bar AC 12 Toolbars AC 13 Taskbar AC 13 Status Bar AC 13 Database Window AC 13

4 FM TBBBB /27/06 4:06 PM Page vi vi Contents Microsoft Office 2003 The Access Window AC 12 Title Bar AC 12 Menu Bar AC 12 Toolbars AC 13 Taskbar AC 13 Status Bar AC 13 Database Window AC 13 Shortcut Menus AC 13 AutoCorrect AC 15 Creating a Table AC 15 Defining the Fields AC 18 Correcting Errors in the Structure AC 21 Closing and Saving a Table AC 21 Adding Records to a Table AC 22 Correcting Errors in the Data AC 25 Closing a Table and Database and Quitting Access AC 25 Opening a Database AC 26 Adding Additional Records AC 27 Previewing and Printing the Contents of a Table AC 29 Creating Additional Tables AC 32 Adding Records to the Additional Table AC 33 Using Queries AC 34 Using a Query AC 36 Using a Form to View Data AC 38 Creating a Form AC 38 Closing and Saving the Form AC 39 Opening the Saved Form AC 40 Using the Form AC 41 Switching Between Form View and Datasheet View AC 41 Creating a Report AC 42 Printing the Report AC 46 Closing the Database AC 47 Access Help System AC 47 Obtaining Help Using the Type a Question for Help Box on the Menu Bar AC 48 Quitting Access AC 50 Designing a Database AC 50 Project Summary AC 52 What You Should Know AC 52 Learn It Online AC 53 Apply Your Knowledge AC 54 In the Lab AC 56 Cases and Places AC 63 Querying a Database Using the Select Query Window Objectives AC 66 Introduction AC 66 Querying the Ashton James College Database AC 66 Opening the Database AC 68 Creating and Running Queries AC 68 Using the Select Query Window AC 70 Displaying Selected Fields in a Query AC 70 Running a Query AC 71 Printing the Results of a Query AC 72 Returning to the Select Query Window AC 72 Closing a Query AC 73 Including All Fields in a Query AC 74 Clearing the Design Grid AC 75 Entering Criteria AC 75 Using Text Data in Criteria AC 75 Using Wildcards AC 76 Criteria for a Field Not in the Result AC 77 Creating a Parameter Query AC 79 Saving a Query AC 80 Using a Saved Query AC 81 Using Numeric Data in Criteria AC 81 Using Comparison Operators AC 82 Using Compound Criteria AC 83 Using AND Criteria AC 84 Using OR Criteria AC 84 Sorting Data in a Query AC 85 Omitting Duplicates AC 87 Sorting on Multiple Keys AC 88 Creating a Top-Values Query AC 89 Joining Tables AC 90 Changing Join Properties AC 93 Restricting Records in a Join AC 95 Calculations AC 96 Using Calculated Fields AC 96 Changing Format and Caption AC 98 Calculating Statistics AC 99 Using Criteria in Calculating Statistics AC 101 Grouping AC 102 Crosstab Queries AC 104 Closing a Database and Quitting Access AC 106 Project Summary AC 106 What You Should Know AC 107 Learn It Online AC 108 Apply Your Knowledge AC 109 In the Lab AC 110 Cases and Places AC 112 Microsoft PowerPoint 2003 Using a Design Template and Text Slide Layout to Create a Presentation Objectives PPT 4 What Is Microsoft Office PowerPoint 2003? PPT 7 Strategies for College Success PPT 7 Starting and Customizing PowerPoint PPT 8 The PowerPoint Window PPT 11 PowerPoint Views PPT 12 Placeholders, Text Areas, Mouse Pointer, and Scroll Bars PPT 13 Status Bar, Menu Bar, Standard Toolbar, Formatting Toolbar, and Drawing Toolbar PPT 14 Speech Recognition PPT 18 Choosing a Design Template PPT 18 Creating a Title Slide PPT 21 Entering the Presentation Title PPT 21 Correcting a Mistake When Typing PPT 22 Entering the Presentation Subtitle PPT 23 FMTOC TBBBB Page vi 10/20/06 MD

5 FM TBBBB /27/06 4:06 PM Page vii FMTOC TBBBB Page vii 10/20/06 MD Text Attributes PPT 24 Changing the Style of Text to Italic PPT 25 Changing the Font Size PPT 26 Saving the Presentation on a Floppy Disk PPT 27 Adding a New Slide to a Presentation PPT 30 Creating a Text Slide with a Single-Level Bulleted List PPT 32 Entering a Slide Title PPT 32 Selecting a Text Placeholder PPT 33 Typing a Single-Level Bulleted List PPT 33 Creating a Text Slide with a Multi-Level Bulleted List PPT 35 Adding New Slides and Entering Slide Titles PPT 35 Typing a Multi-Level Bulleted List PPT 36 Creating a Third-Level Paragraph PPT 40 Ending a Slide Show with a Black Slide PPT 42 Saving a Presentation with the Same File Name PPT 43 Moving to Another Slide in Normal View PPT 44 Using the Scroll Box on the Slide Pane to Move to Another Slide PPT 44 Viewing the Presentation in Slide Show View PPT 46 Starting Slide Show View PPT 46 Advancing Through a Slide Show Manually PPT 47 Using the Popup Menu to Go to a Specific Slide PPT 48 Using the Popup Menu to End a Slide Show PPT 49 Quitting PowerPoint PPT 50 Starting PowerPoint and Opening a Presentation PPT 51 Checking a Presentation for Spelling and Consistency PPT 53 Checking a Presentation for Spelling Errors PPT 53 Starting the Spelling Checker PPT 54 Correcting Errors PPT 56 Types of Corrections Made to Presentations PPT 56 Deleting Text PPT 56 Replacing Text in an Existing Slide PPT 56 Displaying a Presentation in Black and White PPT 56 Printing a Presentation PPT 59 Saving Before Printing PPT 59 Printing the Presentation PPT 60 Making a Transparency PPT 61 PowerPoint Help System PPT 62 Obtaining Help Using the Type a Question for Help Box on the Menu Bar PPT 62 Quitting PowerPoint PPT 64 Project Summary PPT 65 What You Should Know PPT 66 Learn It Online PPT 67 Apply Your Knowledge PPT 68 In the Lab PPT 69 Cases and Places PPT 79 Using the Outline Tab and Clip Art to Create a Slide Show Objectives PPT 82 Introduction PPT 82 Healthy Eating, Healthy Living PPT 82 Starting and Customizing PowerPoint PPT 84 Using the Outline Tab PPT 85 Creating a Presentation on the Outline Tab PPT 88 Creating a Title Slide on the Outline Tab PPT 88 Adding a Slide on the Outline Tab PPT 89 Creating Text Slides with Multi-Level Bulleted Lists on the Outline Tab PPT 90 Creating a Second Text Slide with a Multi-Level Bulleted List PPT 91 Creating a Third Text Slide with a Multi-Level Bulleted List PPT 92 Creating a Closing Slide on the Outline Tab PPT 93 Saving a Presentation PPT 94 Reviewing a Presentation in Slide Sorter View PPT 95 Changing Slide Layout PPT 97 Adding Clip Art to a Slide PPT 99 Inserting Clip Art into a Content Placeholder PPT 100 Inserting a Second Clip into a Slide PPT 103 Inserting Clip Art into a Slide without a Content Placeholder PPT 104 Smart Tags PPT 106 Using the Automatic Layout Options Button to Undo a Layout Change PPT 107 Moving Clip Art PPT 108 Changing the Size of Clip Art PPT 108 Inserting, Moving, and Sizing a Clip into a Slide PPT 110 Saving the Presentation Again PPT 111 Adding a Header and Footer to Outline Pages PPT 112 Using the Notes and Handouts Sheet to Add Headers and Footers PPT 112 Applying Animation Schemes PPT 114 Adding an Animation Scheme to a Slide Show PPT 114 Animating Clip Art PPT 116 Adding Animation Effects PPT 116 Saving the Presentation Again PPT 119 Running an Animated Slide Show PPT 120 Printing a Presentation Created on the Outline Tab PPT 122 Printing an Outline PPT 122 Printing Presentation Slides PPT 125 ing a Slide Show from within PowerPoint PPT 126 Saving and Quitting PowerPoint PPT 128 Project Summary PPT 128 What You Should Know PPT 129 Learn It Online PPT 130 Apply Your Knowledge PPT 131 In the Lab PPT 132 Cases and Places PPT 138 Web Feature Creating a Presentation on the Web Using PowerPoint Contents vii Objectives PPT 141 Introduction PPT 141 Using Web Page Preview and Saving a PowerPoint Presentation as a Web Page PPT 143 Previewing the Presentation as a Web Page PPT 143 Saving a PowerPoint Presentation as a Web Page to a New Folder PPT 146 File Management Tools in PowerPoint PPT 149 Viewing the Web Page Using Your Browser PPT 149 Editing a Web Page through a Browser PPT 151 Publishing a Web Page PPT 154 Web Feature Summary PPT 157 What You Should Know PPT 157 In the Lab PPT 158 Contents

6 FM TBBBB /27/06 4:06 PM Page viii viii Contents Microsoft Office 2003 Appendix A Microsoft Office Help System Using the Microsoft Office Help System APP 1 Navigating the Word Help System APP 2 The Office Assistant APP 6 Question Mark Button in Dialog Boxes and Help Icon in Task Panes APP 7 Other Help Commands on the Help Menu APP 8 Use Help APP 10 Appendix D Changing Screen Resolution and Resetting the Word Toolbars and Menus Changing Screen Resolution APP 25 Resetting the Word Toolbars and Menus APP 27 Resetting the Standard and Formatting Toolbars APP 27 Resetting the Word Menus APP 29 Appendix B Speech and Handwriting Recognition and Speech Playback Introduction APP 11 The Language Bar APP 11 Buttons on the Language Bar APP 12 Customizing the Language Bar APP 12 Speech Recognition APP 15 Getting Started with Speech Recognition APP 16 Using Speech Recognition APP 18 Handwriting Recognition APP 19 Writing Pad APP 19 Write Anywhere APP 21 Drawing Pad APP 21 On-Screen Keyboard APP 22 Speech Playback APP 22 Customizing Speech Playback APP 23 Appendix C Publishing Office Web Pages to a Web Server Using Web Folders to Publish Office Web Pages APP 24 Using FTP to Publish Office Web Pages APP 24 Appendix E Microsoft Office Specialist Certification What Is Microsoft Office Specialist Certification? APP 31 Why Should You Be Certified? APP 31 The Microsoft Office Specialist Certification Exams APP 32 How to Prepare for the Microsoft Office Specialist Certification Exams APP 32 How to Find an Authorized Testing Center APP 32 Shelly Cashman Series Microsoft Office Specialist Center APP 32 Index IND 1 Quick Reference Summary QR 1 Microsoft Office 2003 CourseCard FMTOC TBBBB Page viii 10/20/06 MD

Index. Index IBBBB /06/06 mp. Index

Index. Index IBBBB /06/06 mp. Index IBBBB_.qxd 10/23/2006 11:29 AM Page 1 IBBBB 39909 10/06/06 mp Abbreviations, AutoCorrect entries for, WD 92 Access 2003, AC 4, WIN 80-82 Help system, AC 47-49, AC 68 new features, AC 4-5 quitting, AC 25-26,