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1 Microsoft Access 2010 Complete Quick Reference Summary Microsoft Access 2010 Quick Reference Summary Advanced Filter/Sort, Use AC 153 Advanced button (Home tab Sort & Filter, Advanced Filter/Sort) All Fields in Query, Include AC 79, AC 80 Double-click asterisk Alternate Row Colors, Change in Datasheet AC 181, AC 182 Select table, Alternate Row Color button arrow (Home tab Text Formatting, select color OR Datasheet Formatting Dialog Box Launcher (Home tab Text Formatting Append Query, Use AC 164 Append button (Query Tools Design Tab Query Type Ascending Button, Use to Order Records AC 194 Select field, Ascending button (Home tab Sort & Filter Border Style, Change AC 398 Select controls, Property Sheet button (Report Design Tools Design tab Tools, click Border Style property box, select style Calculated Field, Create AC 159 In Design view, create new field, click Data Type box arrow, click Calculated Calculated Field in Query, Create Using Expression Builder AC 348 Calculated Field in Query, AC 116 Use Can Grow Property, Change AC 373, AC 386 Builder button (Query Tools Design tab Query Setup Select control, Property Sheet button (Report Design Tools Design tab Tools, change Can Grow property to Yes Right-click field name, click Sort A to Z or Sort Z to A Select controls, rightclick a control, click Properties, click Border Style property box, select style Right-click field row, Build Right-click field row, Zoom Right-click control, click Properties, change Can Grow property to Yes
2 QR 2 Access 2010 Quick Reference Summary Microsoft Access 2010 Quick Reference Summary (continued) Caption, Change in Query AC 118 Property Sheet button (Query Tools Design Tab Show/Hide, Caption box Right-click field in design grid, click Properties on shortcut menu, Caption box Close Object AC 23 Close button for object Right-click object tab, Close Collection of Legal Values, Specify AC 167 In Design view, enter criterion specifying legal values in Validation Rule property box in Field Properties pane Column Headings, Modify AC 54 Right-click field name, Rename Field Column, Resize AC 54, AC 55 Double-click right boundary of field selector in datasheet Right-click field name, Field Width Common Filter, Use AC 150 Click arrow for field, point to filter Comparison Operator, Use AC 91 Create query, enter comparison operator in criterion Compound Criterion Involving AND, Use Compound Criterion Involving OR, Use AC 92 AC 93 Place criteria on same line Place criteria on separate lines Conditional Value, Assign AC 394 Text Box tool (Report Design Tools Design tab Controls, select text box, click Property Sheet button (Report Tools, click Control Source property, click Build button, assign condition using Expression Builder dialog box Control, Change Format AC 248 Select control, Form Layout Tools Format tab, select formatting option from Font group Control for a Field, Add to Form Design AC 293 Drag field from field list to form Control, Move AC 249 Point to control, drag with four-headed mouse pointer Controls, Align AC 295 Click+SHIFT to select controls, Align button (Form Design Tools Arrange tab Sizing & Ordering, select alignment style Controls, Conditionally Format AC 224 Conditional Formatting button (Report Layout Tools Format tab Control Formatting, New Formatting Rule dialog box, specify rule
3 Microsoft Access 2010 Quick Reference Summary (continued) Controls, Move in Control Layout Criteria, Use in Calculating Statistics Quick Reference Summary Access 2010 QR 3 AC 249 AC 121 Select labels and controls for fields, drag to desired location Totals button (Query Tools Design Tab Show/Hide, Total box arrow, click calculation Criterion, Use AC 46 Right-click query, Design View, Criteria row Crosstab Query, Create AC 124 Query Wizard button (Create tab Queries, Crosstab Query Wizard Database, Create AC 13 Blank database button (File tab New tab) Database Properties, Change Data, Enter in Attachment Field AC 59 AC 289 Data, Enter in Date Fields AC 285 In Datasheet view, click field, type date Data, Enter in Hyperlink Field AC 291 Data, Enter in Memo Fields AC 285 In Datsheet view, click field, type data Data, Enter in OLE Object Field AC 287 Data, Enter in Yes/No Fields AC 284 In Datasheet view, click check box to indicate Yes value Data, Enter Using an Input Mask AC 283 In Datasheet view, type data into field View and edit database properties link (File tab Info tab) Data, Export to Excel AC 111 Excel button (External Data tab Export Data, Import AC 38, AC 345 Button for imported data format (External Data tab Import & Link Data, Sort in Query AC 96 Select field in design grid, click Sort row, click Sort row arrow, select order Date, Add AC 246 In form, click Date and Time button (Form Layout Tools Design tab Header/Footer, select format, OK button Right-click field for attachment, Manage Attachments command, Add button Right-click hyperlink field, Hyperlink command, enter Web address Right-click object field, Insert Object command, navigate to file to insert Right-click object, click Excel on Export menu Right-click object, click selected format on Import menu Access Quick Reference
4 QR 4 Access 2010 Quick Reference Summary Microsoft Access 2010 Quick Reference Summary (continued) Default Value, Specify AC 167 In Design view, select field in upper pane, enter value in Default Value property box in Field Properties pane Delete Query, Use AC 163 Delete button (Query Tools Design tab Query Type Design Grid, Clear AC 95 In Design view, select all columns, DELETE Duplicate Records, Find AC 193 Query Wizard button (Create tab Queries, Find Duplicates Query Wizard Duplicates, Omit AC 97 In Design view, click first empty field, Property Sheet button (Query Tools Design tab Show/Hide, click Yes in Unique Values property box Field, Add New AC 155 In Design view, Insert Rows button (Table Tools Design Tab Tools Field, Add to Form AC 251 Add Existing Fields button (Form Layout Tools Design tab Tools, drag fields from field list to form Field, Add to Report AC 175 In Layout view, Add Existing Fields button (Report Layout Tools Design tab Tools, drag field from field list to desired location Field Contents, Change AC 146 In Datasheet view or Form view, click in field, enter data Field, Delete AC 155 In Design view, click row selector for field, DELETE Field in Query, Add AC 79 Double-click field in upper pane Field List, Move AC 297 Drag field list title bar Delete Rows button (Table Tools Design tab Tools Filter and Sort Using Form AC 253 Advanced button (Home tab Sort & Filter, add field names to design grid, select sort order and specify criteria in design grid, Toggle Filters button Filter by Form, Use AC 152 Advanced button (Home tab Sort & Filter, Advanced button, Filter by Form Filter by Selection, Use AC 148 Selection button (Home tab Sort & Filter, select criterion Right-click any open area in upper pane, point to Query Type on shortcut menu, click Delete Query on Query Type submenu Right-click first empty field, click Properties on shortcut menu, click Yes in Unique Values property box Design view, INSERT
5 Microsoft Access 2010 Quick Reference Summary (continued) Quick Reference Summary Access 2010 QR 5 Filter, Clear AC 150 Advanced button (Home tab Sort & Filter, Clear All Filters Filter, Toggle AC 150 Toggle Filter button (Home tab Sort & Filter Font, Change in Datasheet AC 181 Select table, Font box arrow (Home tab Text Formatting, select font Font Color, Change in Datasheet Font Size, Change in Datasheet AC 181 AC 181 Select table, Font Color button arrow (Home tab Text Formatting, select color Select table, Font Size box arrow (Home tab Text Formatting, select size Format, Specify AC 168 In Design view, select field, click Format property box, type format Form, Create AC 48 Form button (Create tab Forms Form, Create in Design View AC 292 Select table, Form Design button (Create tab Forms Form, Create Using Form Wizard AC 243 Select table, Form Wizard button (Create tab Forms Form Fill/Back Color, Change AC 299 Right-click form, Fill/ Back Color command, select color Form for Query, Create AC 109 Select query, Form button (Create tab Forms Form Label, Change AC 308 In Design View, click twice to produce insertion point, edit text Form Title, Modify Appearance AC 312 In Design view, select control, Property Sheet button (Form Design Tools Design tab Tools Form, Use AC 315 Open Form in Form view, view records using navigation buttons, manipulate data using form fields Form, View in Form View AC 305 View button (Home tab Views Form with a Datasheet, Create in Layout View AC 325 Blank Form button (Create tab Forms, display field list, click Show all tables, expand one table and drag fields to desired locations, expand many table and drag first field onto form, drag remaining fields Right-click control, click Properties Access Quick Reference
6 QR 6 Access 2010 Quick Reference Summary Microsoft Access 2010 Quick Reference Summary (continued) Gridlines, Change in Datasheet AC 180 Gridlines button (Home tab Text Formatting Group and Sort in Report AC 217 Open report in Layout view, Group & Sort button (Report Layout Tools Design tab Grouping & Totals, Add a group or Add a sort button Group, Sort and Total Pane, Remove AC 223 Close Grouping Dialog Box button Group & Sort button (Design tab Grouping & Totals Grouping, Use AC 122 Create query, select Group By in Total row, select field to group by Input Mask Wizard, Use AC 280 In Design view, click Input Mask property box in Field Properties pane, Build button, select desired mask Join Properties, Change AC 105 In Design view, right-click join line, click Join Properties Labels, Create AC 255 Labels button (Create tab Reports Lookup Field, Create AC 156 In Design view, click Data Type column for field, Data Type box arrow, Lookup Wizard Make-Table Query, Use AC 165 Make Table button (Query Tools Design tab Query Type Multiple Keys, Sort on AC 98 Assign two sort keys in design grid Multitable Form Based on Many Table, Create AC 326 Blank Form button (Create tab Forms, Add Existing Fields button Multitable Report, Create AC 232 Select table, Report Wizard button (Create tab Reports, add fields for first table in Report Wizard, select second table, add fields for second table Multivalued Field, Query Showing Multiple Values Multivalued Lookup Field, Use AC 183 AC 172 Create query with specified fields In Datasheet view, click field, click check boxes, OK Navigation Pane, Customize AC 127 Navigation Pane arrow Number Criterion, Use AC 90 Create query, select table, enter criterion in field grid
7 Microsoft Access 2010 Quick Reference Summary (continued) Quick Reference Summary Access 2010 QR 7 Object Dependencies, View AC 319 Select table, Object Dependencies button (Database Tools tab Relationships, Objects that depend on me option button Open Database AC 27 Open button (File tab) Open Table AC 24 Double-click table in Navigation Pane Parameter Query, Create AC 87 In Design view, type parameter in square brackets in criterion row of field grid, View button (Query Tools Design tab Results Place Controls in a Control Layout AC 245 Open form in Layout view, Form Layout Tools Arrange tab, select form controls, select control style from Table group Preview or Print Object AC 31 Print or Print Preview button (File tab Print tab) Query, Create in Design View Query, Create Using Simple Query Wizard AC 78, AC 347 AC 43 Query, Export AC 111, AC 113, AC 114 Range, Specify AC 166 In Design view, select field, enter criterion specifying range in Validation Rule property box in Field Properties pane Record, Add AC 28 New (blank) record button in Navigation buttons Record, Delete AC 147 In Datasheet view, click record selector, DELETE Query Design button (Create tab Queries Query Wizard button (Create tab Queries Select query in Navigation Pane, application button (External Data tab Export New button (Home tab Records Group) Delete button (Home tab Records Record, Search for AC 144 Find button (Home tab Find Record, Update AC 146 In Form view or in Datasheet view, change desired data Records, Filter in Report AC 228 Selection button (Home tab Sort & Filter Records in a Join, Restrict AC 115 In Design view, enter criterion for query Referential Integrity, Specify AC 186, AC 346 Relationships button (Database Tools tab Relationships Right-click table in Navigation Pane, click Open in shortcut menu Right-click query in Navigation Pane, click Export Right-click field, select filter CTRL+P, ENTER CTRL+PLUS SIGN (+) CTRL+F Access Quick Reference
8 QR 8 Access 2010 Quick Reference Summary Microsoft Access 2010 Quick Reference Summary (continued) Remaining Fields in Table, Define AC 19 In Datasheet view, click Click to Add field (Fields tab) Report, Add a Date AC 378 Date and Time button (Report Header/Footer Report, Add a Group AC 352 Group & Sort button (Report Grouping & Totals Report, Add a Number AC 378 Numbers button (Report Header/Footer Report, Add a Sort AC 353 Group & Sort button (Report Grouping & Totals Report, Add a Subreport AC 368 More button (Report Design Tools Design tab Controls, click Subform/ Subreport tool Report, Add a Text Box AC 358 Text Box tool (Report Design Tools Design tab Controls Report, Add a Title AC 378 Title button (Report Design Tools Design tab Header/ Footer Report, Add Additional AC 385 Fields Report, Add Fields AC 354, AC 382, AC 385 Report, Add Totals and AC 387 Subtotals Drag field from field list to report Add Existing Fields button (Report Design Tools Design tab Tools Group & Sort button (Report Grouping & Totals Report, Create AC 52 Report button (Create tab Reports Report, Create in Design View Report, Create in Layout View Report, Create Involving Join AC 351 AC 236 AC 106 Report Design button (Create tab Reports Blank Report button (Create tab Reports Select query, Report Wizard button (Create tab Reports Report Filter, Clear AC 229 Right-click field, clear filter from menu option Report, Group Controls AC 362 Select controls, Size/Space button (Report Design Tools Arrange tab Sizing & Ordering, click Group Report Margins, Change AC 400 Margins button (Report Design Tools Setup tab Size
9 Microsoft Access 2010 Quick Reference Summary (continued) Quick Reference Summary Access 2010 QR 9 Report, Publish AC 381 PDF or XPS button (External Data tab Export Required Field, Specify AC 166 In Design view, select field, Required property box in Field Properties pane, down arrow, Yes Row and Column Size, Change AC 286 In Datasheet view, drag field selector edge for column and drag row selector edge for row Save Object AC 21 Save button on Quick Access Toolbar Simple Form with a Datasheet, Create Single or Multivalued Lookup Fields, Modify AC 323 AC 161 Select one table, Form button (Create tab Forms In Design view, select field, click Lookup tab in Field Properties pane, change list in Row Source property to desired list File tab, Save Size Mode, Change AC 309 Click control, Property Sheet button (Form Design Tools Design tab Tools, Size Mode property Split Form, Create AC 142 Select table, More Forms button (Create tab Forms, Split Form Statistics, Calculate AC 119 Create query, Totals button (Query Tools Design tab Show/Hide, click Total row in design grid, click Total box arrow, select calculation Subdatasheet, Use AC 191 In Datasheet view, click plus sign in front of row Subform, Place on a Form AC 301 More button (Form Design Tools Design tab Controls, Subform/Subreport tool, click in form to launch SubForm Wizard Summary Report, Create AC 242 Open report in Layout view, Hide Details button (Report Layout Tools Design tab Grouping & Totals Tab Stop, Change AC 314 In Design view, select control, Property Sheet button (Form Tools, All tab, change Tab Stop property to No Table, Create in Design View AC 33, AC 343 Table Design button (Create tab Tables Right-click report, click PDF or XPS on Export menu CTRL+S Access Quick Reference
10 QR 10 Access 2010 Quick Reference Summary Microsoft Access 2010 Quick Reference Summary (continued) Table, View in Design View AC 21 View button arrow (Table Tools Fields tab Views, Design View Tables, Join AC 102 Query Design button (Create tab Queries, add field lists for tables to join, add desired fields to design grid, view query Text Data Criterion, Use AC 80 Enter text as criterion in Criteria row of design grid Theme, Assign to a Single Object Theme, Assign to All Objects AC 241 AC 240 Open object in Layout view, Themes button (Design tab Themes, right-click theme in Theme picker, click the Apply Theme to This Object Only command Open object in Layout view, Themes button (Design tab Themes, select theme from Theme picker Title, Add to a Form AC 301 Title button (Form Design Tools Design tab Header/ Footer Top Values Query, Create AC 99 In Design view, Return box arrow (Query Tools Design tab Query Setup Totals, Add to a Report AC 57 Totals button (Report Layout Tools Design tab Grouping & Totals Totals and Subtotals, Add AC 221 Select field, Totals button (Report Layout Tools Design tab Grouping & Totals, Sum command Totals, Include in a Datasheet Totals, Remove from a Datasheet AC 177 In Datasheet view, Totals button (Home tab Records, click Total row, click arrow AC 179 Totals button (Home tab Records Unmatched Records, Find AC 193 Query Wizard button (Create tab Queries, Find Unmatched Query Wizard Update Query, Use AC 162 Create query, Update button (Query Tools Design tab Query Type, select field, click Update To row in design grid Wildcard, Use AC 83 In Design view, click Criteria row in design grid, type criterion including wildcard Right-click any open area in upper pane, point to Query Type on shortcut menu, click Update Query on Query Type submenu Right-click column header, click Total
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