Tracking Usage of E-Government Publications

Transcription

1 San Jose State University From the SelectedWorks of Susan L. Kendall May 20, 2005 Tracking Usage of E-Government Publications Susan L. Kendall, San Jose State University Celia Bakke, San Jose State University Available at:

2 Tracking Usage of E-Government Publications Susan L. Kendall, San Jose State University Celia Bakke, San Jose State University

3 Traditional Ways of Tracking Materials Circulation Records In house shelving counts Surveys of patrons

4 Tracking Use of Electronic Materials User could be in the library or..

5 What to change in the database

6 Client Government Publications Architecture Programming languages: COLDFUSION, HTML, CSS Database: Miscrosoft SQL Database (MS SQL DB) Front-end Back-end stat_govpub_(month).txt (text file) stat_govpub.htm parameters receive: -bibnum -vendor url insert into Stores data: - bibnum Redirect to vendor website extract data using cfhttp * Collects data: -bibnum -sudoc # -class -title insert into Gov_Pub DB MS SQL DB Server Stores data: -bibnum -sudoc# -class -title * Extract data using cfhttp to initiate a one-way request from information from a remote server (the library catalog) Lyna Nguyen

7 Admin. Government Publications Architecture Programming languages: COLDFUSION, HTML, CSS Database: Miscrosoft SQL Database (MS SQL DB) Front-end Back-end stat_govpub_(month).txt (text file) stat_govpub.htm -login/logoff -view by month & year -sort by: a-z, sudocs, highest hits -search by bibnum, sudocs#, title read file Stores hit data: - bibnum extract data display to web browser user submits Retrieves/Groups/Counts data: -count -bibnum -sudoc # -class -title query data connect to db Gov_Pub DB MS SQL DB Server Data from DB: -bibnum -sudoc# -class -title Lyna Nguyen

8 Steps to Modifying the Bibliographic Record Identify the Bibliographic Record Number TITLE: Nominations of Hon. Todd Walther Dillard and Robert R. Rigsby B Bibliographic Record Number

9 Then add the bibliographic record number to the prefix The prefix is: atistics/stat_govpub.htm?id=

10 Identify the URL in the record 856 field will have the URL address 14 xsjsu

11 Then add tracking information uhttp://univintranet.sjlibrary.org/scripts/ database_statistics/stat_govpub.htm?id = &path=http: //purl.access.gpo.gov/gpo/lps24014 x SJSU

12 How to Change the Database (using character based version)

13 Overall Database changes: Search records in the database using review files Initial search strategies: 856 has GPO (Bibliographic records search) Since most of these records have a purl, records are grouped into one review file for batch changes.

14 Next step: Use a script/macro to copy the bibliographic record number for each record Add the prefix to the URL. Use a do loop in the script to perform batch changes Majority of records can be batch processed with the script/macro

15 Govt URL Batch Process (simplified) Start Log on INNOPAC Look for review file to change Go to first record yes Found? no Send an error message Found? yes no Look for uhttp://purl Go to next page Grab the 856 Line# Grab the bib# yes Found? no Change the URL Beginning of page? no yes Make changes permanent no More lines to change? yes Last record? no Go to next record yes Log off EXIT End Shirley H. Hwang 5/9/05

16 Time required for initial run 37,000 bibliographic records / 50, fields Minimum of 2 weeks to run initial database change Many records had non standard URLs attached

17 On-going monthly maintenance Search for records to be changed after downloading monthly Marcive records Use script to do an automatic search Scan the records to check URLs Run a script/macro to batch change the records

18 On-going monthly maintenance and time consideration Total staff time: approximately 30 to 60 minutes Total Machine time: approximately 2 to 4 hours

19 Results: Sorting by Title

20 Sorting by highest number of hits

21 Sorting by SuDocs Order

22 Use Statistics Monthly Accesses of E-govpubs from the Library Catalog Aug-04 Sep-04 Oct-04 Nov-04 Dec-04 Jan-05 Feb-05 Mar-05 Apr-05

23 Statistics will be used for: Collection development Selection of print versions Increase / decrease in areas identified Training Internal focus professional development on most used areas External offer workshops for the community based on requested materials

24 Example of list sent to Liaison Administration on Aging... a... HE : Osteoporosis and physical act... HE :2/ Bone health and osteoporosis... HE 20.2:B NIH human embryonic stem cell... HE : Autism facts... HE :

25 These statistics have: Shown that the online catalog is a resource for finding electronic documents as well as print materials Shown the ongoing need for multiple access points to finding complex documents

26 We are grateful for the assistance of: Shirley Hwang and Lyna Nguyen San Jose State University Library

27 Thank you! Susan L. Kendall Celia Bakke