Standard meeting room set up includes the following equipment provided for your event at NO CHARGE:

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Franklin Dawson
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Hot Springs Convention Center Please contact Zach Tucker, your Event Coordinator at 501-321-2027 for all additional needs such as; Microphones, Piano.

1 Hot Springs Convention Center Please contact Zach Tucker, your Event Coordinator at for all additional needs such as; Microphones, Piano. Dance Floor Easels, Staging, Tables and Chairs, Security, Sound or Lighting Engineer, etc. We have attached an order form for the most frequently requested services including electrical hookups, and internet. Standard meeting room set up includes the following equipment provided for your event at NO CHARGE: Tables and chairs set for theater, classroom, conference, or u-shaped set-up in meeting rooms. Tablecloths available for additional charge. Vendors, exhibit and trade shows will be charged for tables and chairs for booths. Permanently mounted projection screens in all meeting rooms (monitors in 101 & 106). Ceiling mounted LCD projectors in rooms , , , and Horner Hall. This does not include Bank of the Ozarks Arena or the Exhibit Halls. Podium and attached microphone Use of the permanent house sound system. Electricity for standard A/V equipment used by the presenter. Banquet head table up to 8 deep with length to be determined by number of seats required Telephone for registration table (local calls only) Your event will be listed on our electrical marquee sign Signs for your event at the entrance of each meeting room used Wi-Fi available to entire Convention Center Carts are available on a first come, first served basis to facilitate move in Climate controlled meeting rooms (no air conditioning for move in/out) Standard No Charge Page 1 of 1 Revised

2 STANDARD RATES FOR SERVICES Electric, Phone & Plumbing Order Form Hot Springs Convention Center All advanced orders must be received seven (7) days prior to move-in for advance rates. Event name: AR Association of Federal Coordinators Fall Conference Date(s) of event: 09/20/17 09/22/17 Company name: Address: Contact name: Phone #: Address: City: State: Zip: Service cannot be supplied until order form and payment are received. Rates quoted below cover only the bringing of service to the booth and do not include wiring. The Hot Springs Convention Center does not stock receptacles for any electrical connection above a standard 20 amp, 110 volt outlet. Additional charge will be made if receptacles are not provided by the exhibitor. Under no circumstances shall anyone other than center personnel make electrical connections. Easy access to utility service panels must be provided at all times. Center personnel are authorized to cut floor coverings to obtain access to floor electrical boxes. Rates are subject to change without notice No helium or light gas filled balloons are permitted in the Hot Springs Convention Center. No open flames are allowed in the Hot Springs Convention Center (candles must be completely enclosed in a glass globe). -Prices listed on this page are PER EVENT unless marked differently.- QUANTITY AMPERE Volts & Phase Advance Order Floor Order AMOUNT 20 amps 125 Volts (standard outlet) $30.00 $60.00 $ 20 amps 208 Volt Single Phase $60.00 $ $ 20 amps 208 Volt Three Phase $80.00 $ $ 30 amps 208 Volt Single Phase $70.00 $ $ 30 amps 208 Volt Three Phase $90.00 $ $ 50 amps 208 Volt Single Phase $ $ $ 50 amps 208 Volt Three Phase $ $ $ 100 amps 208 Volt Single or Three Phase $ $ $ Power Strip INCLUDES TAX $8.00 $16.00 $ $ High Speed Internet Access (Synchronous Broadband) $ $ $ Water hook up $40.00 $80.00 $ Compressed air $50.00 $ $ TOTAL $ Visa, Mastercard, American Express and Discover welcome. Visa/MSC/Am Exp/DSC #: Expiration date: Signature: Printed Name Please make checks payable to: Hot Springs Convention Center Mail Checks to the Event Coordinator as follows: Attn: Zach Tucker Hot Springs Convention Center, 134 Convention Blvd., Hot Springs, AR Phone * Fax Rates Page 1 of 1 Revised

3 Hot Springs Web Site Event Form Event name: Date(s): Hours: Location: Brief Description: Open to the public: Yes No Admission Cost: Additional Information for the public: Sponsored by: Event Contact person: Contact phone number: Contact address: Event website address: *Submit to: Jimmy Sample / Hot Springs Advertising & Promotion / jsample@hotsprings.org office * fax * 134 Convention Blvd, Hot Springs, AR POLICY CONCERNING USE OF CALENDAR OF EVENTS ON THE HOT SPRINGS WEBSITE: Organizations holding events in the Convention Center and Summit Arena are eligible for use of the calendar. Large groups meeting in Hot Springs are eligible for use of the calendar. Local non-profit organizations may be considered to advertise events or activities that are of interest to visitors/tourist. Political and religious events will not be accepted. The CVB reserves the right to decline any event. The CVB reserves the right to edit for content and space allotment. Please submit your event request at least 10 to 14 business days prior to start date. Website Page 1 of 2 Revised

4 Guidelines for use of the Hot Springs Convention Center Website The Hot Springs Convention and Visitors Bureau operate the website. The primary use of the Hot Springs Calendar of Events is to advise potential visitors, visitors, and local residents in our area about events happening at the Hot Springs Convention Center, Summit Arena, and the surrounding area of Hot Springs. The Hot Springs Calendar of Events is also used, at the discretion of the CVB staff, to promote city-wide events that are of interest to tourists. These types of events range from festival like in nature to concerts. Funding-raising civic events do not generally fit this category. Organizations holding events in the Convention Center and Summit Arena are eligible for use of the calendar. Large groups meeting in Hot Springs are eligible for use of the calendar. Some events hosted by non-profit organizations may be considered by the CVB staff for placement on the Calendar of Events. Political and/or church-sponsored or religious messages will not be accepted No exceptions. The CVB reserves the right to edit any and all events accepted for the Calendar of Events. Final determination of the wording of all events placed on the Calendar of Events will be decided by CVB staff No exceptions. The CVB reserves the right to decline any event. In order to be considered for placement on the Calendar of Events, please submit the request at least ten days prior to the request start date, but no sooner than 120 days prior to the event. No event will be listed more that one year in advance except CVB sponsored events. All event forms must include a contact name and telephone number along with a brief description to be considered for placement on the Calendar of Events. Website Page 2 of 2 Revised

5 Visit Hot Springs Marquee Message Request Before submitting this request, but sure to read the accompanying rules for marquee use Name of Event Preferred placement date(s) Start Date End Date MAXIMUM RUNNING TIME IS 14 DAYS Contact Name Address City State Zip Phone Number Address Contact is REQUIRED for placement. ALL communication is via Entire message you would like to put on the sign. Remember the sign is visible to drivers only BRIEFLY. fewer words are better! (no phone numbers, please!) Please note and follow the following guidelines. Please submit this form as much in advance of your event as possible (30 days preferred) but not earlier than 90 days from your requested start date. Submitted by: Date Signature Printed Name: Please fax, mail or deliver to: Leysa Lowery, 134 Convention Boulevard, Hot Springs, AR Fax Number 501/ Marquee Guidelines Page 1 of 2 Revised

6 GUIDELINES FOR USE OF MARQUEES Visit Hot Springs owns and operates three marquees: 1. Visitor Center, Hill Wheatley Plaza; 2. Malvern and Convention Boulevard (at the front of the convention center); and 3. Grand and Convention Boulevard. The primary use of the marquees is to advise visitors to our city about events happening in the Hot Springs Convention Center. The marquees are also sometimes used, at the discretion of the Visit Hot Springs staff, to promote city-wide events that are of interest to tourists. These types of events are usually festival-like in nature. Fund-raising civic events do not fit this category. Political and/or church-sponsored or religious messages will be not be accepted no exceptions. Events for private enterprise will not be accepted. Visit Hot Springs reserves the right to edit any and all messages accepted for the marquee. Final determination of the wording of all messages and dates of dates of placement will be decided by Visit Hot Springs staff no exceptions. No phone numbers will be placed in the messages on the marquees. Visit Hot Springs reserves the right to decline any message. In order to be considered for placement on the marquees, please submit the request form at least 14 days prior to the requested start date (30 days preferred, but no sooner than 90 days prior to the event). No message may run longer than 14 days except in-house Visit Hot Springs messages. If you have images that you would like considered for use with your message, they must be in JPEG format, placed on a flash drive and submitted with this request. Please note that the Visitor Center sign uses images that are landscape oriented x not portrait). Moving images must be in an uncompressed AVI format. (15 second max time limit) The other two signs use more of a square format 128 x therefore art for one sign may not be suitable for the other signs. Please adjust your submitted images to fit the dimensions of the signs. Staff will have final determination about use of art/images. All communication from the staff about the messages will be done via , therefore a valid contact address must be included with the message request form. Please make sure all writing, especially the address, is legible! Marquee Guidelines Page 2 of 2 Revised

Client Utility Package

Client Utility Package Attached are the order forms for the services we offer at the DCU Center in Worcester, Massachusetts. Things to know > The electrical charge is a one-time charge that will cover