Office 2016 Part 2. by Peter Weverka

Transcription

1 Office 2016 Part 2 by Peter Weverka

2 Introduction... 1 About This Book... 1 Foolish Assumptions... 2 Icons Used in This Book... 2 Beyond the Book... 2 Where to Go from Here... 3 Book VI Outlook Chapter 1 Outlook Basics... 7 Learning Objectives... 7 Introduction... 7 What Is Outlook, Anyway?... 7 Navigating the Outlook Folders... 8 Categorizing Items... 9 Creating a category... 9 Assigning items to categories Arranging items by category in folders Searching for Stray Folder Items Conducting an instant search Refining a search Conducting an advanced search Deleting Messages, Contacts, Tasks, and Other Items Finding and Backing Up Your Outlook File Cleaning Out Your Folders Archiving the old stuff Running the Mailbox Cleanup command Review Questions Review Answers Chapter 2 Maintaining the Contacts Folder Learning Objectives Introduction Maintaining a Happy and Healthy Contacts Folder Entering a new contact in the Contacts folder Changing a contact s information Contact Groups for Sending Messages to Groups Creating a contact group Addressing to a contact group Editing a contact group Finding a Contact in the Contacts Folder Printing the Contacts Folder Different ways to print contact information Changing the look of printed pages Review Questions Review Answers Chapter 3 Handling Your Learning Objectives Introduction Setting Up an Account Addressing and Sending Messages The basics: Sending an message Addressing an message Sending copies and blind copies of messages... 36

3 Replying to and forwarding messages Sending Files and Photos Sending a file along with a message Including a photo in an message Receiving Messages Getting your Being notified that has arrived Reading Your in the Inbox Window Handling Files That Were Sent to You Opening a file you received Saving a file you received Techniques for Organizing Messages Flagging messages Being reminded to take care of messages Rules for earmarking messages as they arrive All about Folders Moving messages to different folders Creating a new folder for storing Yes, You Can Prevent Junk Mail (Sort of) Defining what constitutes junk Preventive medicine for junk Review Questions Review Answers Chapter 4 Managing Your Time and Schedule Learning Objectives Introduction Introducing the Calendar The Different Kinds of Activities Seeing Your Schedule Going to a different day, week, or month Rearranging the Calendar window Scheduling Appointments and Events Scheduling an activity: The basics Scheduling a recurring appointment or event Scheduling an event Canceling, Rescheduling, and Altering Activities Review Questions Review Answers Chapter 5 Tasks, Reminders, and Notes Learning Objectives Introduction Tasks: Seeing What Needs to Get Done Entering a task in the Tasks window Examining tasks in the Tasks window Handling and managing tasks Reminders for Being Alerted to Activities and Tasks Handling reminder messages Scheduling a reminder message Making reminders work your way Making Notes to Yourself Review Questions Review Answers ii

4 Book VII Access Chapter 1 Introducing Access Learning Objectives Introduction What Is a Database, Anyway? Tables, Queries, Forms, and Other Objects Database tables for storing information Forms for entering data Queries for getting the data out Reports for presenting and examining data Macros and modules Creating a Database File Creating a blank database file Getting the help of a template Finding Your Way Around the Navigation Pane Designing a Database Deciding what information you need Separating information into different database tables Choosing fields for database tables Deciding on a primary key field for each database table Mapping the relationships between tables Review Questions Review Answers Chapter 2 Building Your Database Tables Learning Objectives Introduction Creating a Database Table Creating a database table from scratch Creating a database table from a template Importing a table from another database Opening and Viewing Tables Entering and Altering Table Fields Creating a field All about data types Designating the primary key field Moving, renaming, and deleting fields Field Properties for Making Sure That Data Entries Are Accurate A look at the Field Properties settings Creating a lookup data-entry list Indexing for Faster Sorts, Searches, and Queries Indexing a field Indexing based on more than one field Establishing Relationships Between Database Tables Types of relationships Handling tables in the Relationships window Forging relationships between tables Editing table relationships Review Questions Review Answers Chapter 3 Entering the Data Learning Objectives Introduction The Two Ways to Enter Data Entering the Data in Datasheet View Entering data iii

5 Two tricks for entering data quicker Changing the appearance of the datasheet Entering the Data in a Form Creating a form Entering the data Finding a Missing Record Finding and Replacing Data Review Questions Review Answers Chapter 4 Sorting, Querying, and Filtering for Data Learning Objectives Introduction Sorting Records in a Database Table Ascending vs. descending sorts Sorting records Filtering to Find Information Different ways to filter a database table Unfiltering a database table Filtering by selection Filtering for input Filtering by form Querying: The Basics Creating a new query Viewing queries in Datasheet and Design view Finding your way around the Query Design window Choosing which database tables to query Choosing which fields to query Sorting the query results Choosing which fields appear in query results Entering criteria for a query At last saving and running a query Six Kinds of Queries Select query Top-value query Summary query Calculation query Delete query Update query Review Questions Review Answers Chapter 5 Presenting Data in a Report Learning Objectives Introduction Creating a Report Opening and Viewing Reports Tweaking a Report Review Questions Review Answers Book VIII Working with Charts and Graphics Chapter 1 Creating a Chart Learning Objectives Introduction The Basics: Creating a Chart Choosing the Right Chart iv

6 Providing the Raw Data for Your Chart Positioning Your Chart in a Workbook, Page, or Slide Changing a Chart s Appearance Changing the chart type Changing the size and shape of a chart Choosing a new look for your chart Changing the layout of a chart Handling the gridlines Changing a chart element s color, font, or other particular Saving a Chart as a Template So That You Can Use It Again Saving a chart as a template Creating a chart from a template Chart Tricks for the Daring and Heroic Decorating a chart with a picture Annotating a chart Displaying the raw data alongside the chart Placing a trendline on a chart Troubleshooting a Chart Review Questions Review Answers Chapter 2 Making a SmartArt Diagram Learning Objectives Introduction The Basics: Creating SmartArt Diagrams Choosing a diagram Making the diagram your own Creating the Initial Diagram Creating a diagram Swapping one diagram for another Changing the Size and Position of a Diagram Laying Out the Diagram Shapes Selecting a diagram shape Removing a shape from a diagram Moving diagram shapes to different positions Adding shapes to diagrams apart from hierarchy diagrams Adding shapes to hierarchy diagrams Adding shapes to Organization charts Promoting and demoting shapes in hierarchy diagrams Handling the Text on Diagram Shapes Entering text on a diagram shape Entering bulleted lists on diagram shapes Changing a Diagram s Direction Choosing a Look for Your Diagram Changing the Appearance of Diagram Shapes Changing the size of a diagram shape Exchanging one shape for another Changing a shape s color, fill, or outline Changing fonts and font sizes on shapes Creating a Diagram from Scratch Review Questions Review Answers Chapter 3 Handling Graphics and Photos Learning Objectives Introduction All about Picture File Formats Bitmap and vector graphics v

7 Resolution Compression Color depth Choosing file formats for graphics Inserting a Picture in an Office File Inserting a picture of your own Obtaining a picture online Touching Up a Picture Softening and sharpening pictures Correcting a picture s brightness and contrast Recoloring a picture Choosing an artistic effect Selecting a picture style Cropping off part of a picture Removing the background Compressing Pictures to Save Disk Space Review Questions Review Answers Chapter 4 Drawing and Manipulating Lines, Shapes, and Other Objects Learning Objectives Introduction The Basics: Drawing Lines, Arrows, and Shapes Handling Lines, Arrows, and Connectors Changing the length and position of a line or arrow Changing the appearance of a line, arrow, or connector Attaching and handling arrowheads on lines and connectors Connecting shapes by using connectors Handling Rectangles, Ovals, Stars, and Other Shapes Drawing a shape Changing a shape s symmetry Using a shape as a text box WordArt for Embellishing Letters and Words Creating WordArt Editing WordArt Manipulating Lines, Shapes, Art, Text Boxes, and Other Objects Selecting objects so that you can manipulate them Hiding and displaying the rulers and grid Changing an Object s Size and Shape Changing an Object s Color, Outline Color, and Transparency Filling an object with color, a picture, or a texture Making a color transparent Putting the outline around an object Moving and Positioning Objects Tricks for aligning and distributing objects When objects overlap: Choosing which appears above the other Rotating and flipping objects Grouping objects to make working with them easier Review Questions Review Answers Book IX Office 2016: One Step Beyond Chapter 1 Customizing an Office Program Learning Objectives Introduction Customizing the Ribbon Displaying and selecting tab, group, and command names vi

8 Moving tabs and groups on the Ribbon Adding, removing, and renaming tabs, groups, and commands Creating new tabs and groups Resetting your Ribbon customizations Customizing the Quick Access Toolbar Adding buttons to the Quick Access toolbar Changing the order of buttons on the Quick Access toolbar Removing buttons from the Quick Access toolbar Placing the Quick Access toolbar above or below the Ribbon Customizing the Status Bar Changing the Screen Background and Office Theme Customizing Keyboard Shortcuts in Word Review Questions Review Answers Chapter 2 Ways of Distributing Your Work Learning Objectives Introduction Printing the Old Standby Distributing a File in PDF Format About PDF files Saving an Office file as a PDF Sending Your File in an Message Saving an Office File as a Web Page Choosing how to save the component parts Turning a file into a web page Opening a web page in your browser Blogging from inside Word Describing a blog account to Word Posting an entry to your blog Taking advantage of the Blog Post tab Review Questions Review Answers Chapter 3 Working with Publisher Learning Objectives Introduction A Print Shop in a Can Introducing Frames Creating a Publication Redesigning a Publication Choosing a different template Choosing a color scheme Setting up your pages Getting a Better View of Your Work Zooming in and out Viewing single pages and two-page spreads Going from page to page Entering Text on the Pages Making Text Fit in Text Frames Fitting overflow text in a single frame Making text flow from frame to frame Making Text Wrap around a Frame or Graphic Replacing the Placeholder Pictures Inserting, Removing, and Moving Pages Master Pages for Handling Page Backgrounds Switching to Master Page view Changing the look of a master page vii

9 Applying (or unapplying) a master page to publication pages Running the Design Checker Commercially Printing a Publication Review Questions Review Answers Book X File Sharing and Collaborating Chapter 1 Up and Running on OneDrive Learning Objectives Introduction Signing In to OneDrive Exploring the OneDrive Window Managing Your OneDrive Folders Creating a folder Viewing and locating folders in the OneDrive window Going from folder to folder in OneDrive Deleting, moving, and renaming folders Uploading Files to a Folder on OneDrive Saving a File from Office 2016 to OneDrive Opening a File from OneDrive Starting in an Office 2016 application Starting in OneDrive Downloading Files from OneDrive to Your Computer Review Questions Review Answers Chapter 2 File Sharing and Collaborating Learning Objectives Introduction Sharing Files: The Big Picture Sharing Your Files and Folders with Others Inviting people by Generating a link to shared files Generating HTML code Seeing Files and Folders Others Shared with You Investigating and Changing How Files and Folders Are Shared Review Questions Review Answers Glossary Index viii