TUTORIAL How to login to GPS and send messages

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Amice Marshall
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1 Page 1 of 7 TUTORIAL How to login to GPS and send messages (This example illustrates attendance and performance concerns)

2 Page 2 of 7 Table of Contents TUTORIAL... 1 Before reading this tutorial, please read these important notes:... 2 Don t want a fancy tutorial? Prefer just simple text instructions? Login into NAU s PeopleSoft Student Administration System (LOUIE): nau.edu/louie Select your Faculty/Instructors tab at the top of the page Select the blue GPS icon next to your class... 4 Quick note for returning users: Select students (checkboxes) you wish to send a message Check and enter all comments you wish to send to the selected students I m NOT done or I m done!... 7 Before reading this tutorial, please read these important notes: GPS allows you to send one to a student once per week this ensures students do not become desensitized to these messages. If you are wondering why you can t enter a message (or do not see a student on the list) it is because a message has already been sent to the student that week and the form will reopen the following week. We encourage you to use the best practice of sending out all your GPS comments at the end of each week (Friday-Sunday). Given the weekly restriction noted above, this ensures you will be able to send all the necessary and intended comments (including attendance concerns and absences) you have without having to wait until the following week. The new GPS layout at the top of the screen (message builder) enables you to quickly enter comments for multiple students. No more copying/pasting text, no more scrolling through the large roster. If you are not seeing your grades from Bb Learn, you must set up your grade book correctly by following these steps. Don t want a fancy tutorial? Prefer just simple text instructions? Here you are: 1. Log into LOUIE nau.edu/louie. 2. Select the Faculty/Instructors tab at the top of the page. 3. Select the blue GPS icon next to your class. 4. Select the students (checkboxes) you wish to send the message to. 5. Check and enter all comments you wish to send to the selected students. a. Note: you can attach a manual grade to each of the selected students by using the grade box provided or you can add/copy grades from Bb Learn by using the Student Roster Detail drop down button at the bottom of the page (you can add/copy grade for individual students, or the entire class). Do this before sending your messages (next step). 6. Select either the I m NOT done; Add Messages to Roster Below button (then repeat steps 4-6 until you have entered comments for all the students you wish to communicate with) or the I m done; Send all Unsent Messages to immediately send out your messages.

3 Page 3 of 7 1. Login into NAU s PeopleSoft Student Administration System (LOUIE): nau.edu/louie 2. Select your Faculty/Instructors tab at the top of the page

4 Page 4 of 7 3. Select the blue GPS icon next to your class Quick note for returning users: You ll notice some new features and layout changes. Specifically there are three new attendance options (absences, online participation, and missed initial assignments/assessments) use these to report specific attendance issues, and this data will be used in intervention efforts. The new GPS layout at the top of the screen (message builder) enables you to quickly enter comments for multiple students. No more copying/pasting text, no more scrolling through the large roster. You ll notice the original roster is collapsed / hidden. We encourage you to use the new message builder that is shown below, but if you prefer the old layout (or wish to add grades from Bb Learn) simply select the Student Roster Detail drop down arrow at the bottom of the page.

5 Page 5 of 7 4. Select students (checkboxes) you wish to send a message

to each of the selected students by using the grade box shown above or you can add/copy grades from Bb

6 Page 6 of 7 5. Check and enter all comments you wish to send to the selected students Note: you can attach a manual grade to each of the selected students by using the grade box shown above or you can add/copy grades from Bb Learn by using the Student Roster Detail drop down button at the bottom of the page (you can add/copy grade for individual students, or the entire class). Do this before sending your messages (step 6).

7 Page 7 of 7 6. I m NOT done or I m done! Select either the I m NOT done; Add Messages to Roster Below button (then repeat steps 4-6 until you have entered comments for all the students you wish to communicate with) or the I m done; Send all Unsent Messages to immediately send out your messages. This concludes the tutorial. Have questions, need help? GPS@nau.edu or call Zane Shewalter 928/

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