Silver Package Signup: Results and Mobile App on ITS YOUR RACE

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1 Silver Package Signup: Results and Mobile App on ITS YOUR RACE Not ready to put your event s online registration on IYR? You can still get the live web results engine and mobile app! By upgrading your event to the Silver Package, you will receive a FREE full featured mobile app listing in our ITS YOUR RACE mobile app (available on Apple iphones and Android powered phones). You will also receive a free results engine and the ability for your participants to connect their Facebook and Twitter accounts to their registration. On race day, when their results are uploaded, IYR will auto post their results to their connected social media accounts. Create Your Event and Upgrade to the Silver Package If you are not ready to put your event s online registration on IYR, you can upgrade to the Silver Package for $0.25 per participant. 1) Create your account on ITS YOUR RACE and Create a New Event. 2) Fill out the form with details of your event. a. Event Name: The overall Name of your event, which may include title sponsors b. Event Website c. Event date and Time Zone that the event will be held in d. Event Type e. Event Website f. Short Description This would simply be The Awesome 5K is the summer s hottest event in Myrtle Beach. g. Full description This is the who, what, when, where and why. Include as much information as possible including parking, awards, spectator information, etc i. *NOTE* You can copy and paste directly from your website and the formatting (font, colors, spacing, etc) will carry over to the FULL DESCRIPTION box h. *IMPORTANT* Your role in this event: Check MANAGER AND TIMER If you do not, and wish to invite the RACE OWNER to the platform to fill out the information for registration payments themselves, then check TIMER and EVENT MANAGER. Once you sign up for registration services, there will be a step to

2 invite a user as the event owner. 3) Fill out the location (address) of your event, and click search. You can drag and drop the pinpoint around if necessary. Click save. 4) Next, upload a large and small logo. Be sure to resize and save your logos to the specified formats (JPG or PNG files). Upload and then click Continue to the Next Step 5) If you are not interested in signing up for Registration Services but paying to upgrade to Silver instead, click to Continue to Next Step 6) You are then taken to your event dashboard. On the homepage of your dashboard, you ll see EVENT SUMMARY. In this area, you ll see the option for MOBILE APP AND RESULTS along with the link to UPGRADE TO SILVER OR GOLD. Click on this link. 7) Put in your estimated number of participants for your event in the SILVER PACKAGE and click UPGRADE NOW. Fill out the payment information, agree to the terms and submit your payment. Once your payment has been processed, you will now have access to do the following steps. *NOTE* You will be charged immediately for the $0.25 per participant based on your estimate. We take the final number of participants based on the RESULTS UPLOADED. If you overestimate the number of participants by more than 10%, we will issue an IYR credit to your account to be used on future events. If you under estimate by more than 10%, we will charge your card on file which is stored securely and encrypted. You will be issued a receipt for any additional charges. Create Races for Your Event 1) On the ITS YOUR RACE admin home, click on the menu item RACES 2) Many event days or weekends have separate races. For example, an event may include a 5K and a 10K or a marathon, half and 5K. These would be considered separate races that must be set up individually. If your event only has a 5K, you only have to add 1 race. First, put in the Race Name. 3) Your Short Race Name is used in the mobile app and results. So, if it s the Myrtle Beach Marathon, the short name would be Marathon. If it s the XYZ Sponsor 5K, then the short name would be 5K. This is a required field.

3 4) The division name matches the Jaguar Division field 5) Put in the race Date, Time and Type 6) Choose whether the race is timed or not. 7) Choose whether your results will be sorted by Clock Time or Chip Time. You will need to talk to your timer about this. 8) Select whether results will be official or not. Some timers go back immediately following the event to adjust certain things beyond their control such as participants running the wrong event, missed chip reads and more. You may wish to make results unofficial until you can be sure that all issues have been worked out. However, it s important to remember that finisher certificates will only work when results are marked as official. 9) Display order. This is where the race will appear in the dropdown for the results on the web as well as in the mobile app. Most RD s want their biggest event to appear first, but you may wish to put them in chronological order. If you only have 1 race at your event, just keep it at 0. 10) Allow Registration for this Event. If this is a race that you want people to register for, select YES. Almost all races set up will select YES to this. 11) Put in the Minimum Age and Maximum Age, if any, for your event. 12) Put in the Maximum Number of Participants Allowed. 13) Save the race. 14) Repeat the process until all of your RACES have been added. Upload Your Participants THIS STEP SHOULD ONLY BE COMPLETED AFTER YOU HAVE ADDED RACES If you have a Jaguar File: 1) On the ITS YOUR RACE admin home, click on the menu item IMPORT/EXPORT DATA

4 2) Click on IMPORT DATA 3) Click on IMPORT FROM JAGUAR DATABASE 4) Fill out the form, and be sure to select JUST PARTICIPANT DATA when it asks you what you are importing *Do not overwrite existing data unless you performed an initial test import of data. If you overwrite existing data after you have invited participants to connect their social media accounts to their registration, all existing Facebook and Twitter connections will be lost.* If you have your participant database in an Excel spreadsheet: 1) On the ITS YOUR RACE admin home, click on the menu item IMPORT/EXPORT DATA 2) Click on IMPORT FORMATS 3) Create a new format. Give it a name such as XYZ Event Participant Database 4) Select whether your spreadsheet includes column names (IE if the top row has the field names like First Name, Last Name, City, State, Zip, ETC) 5) Select your file s column delimiter 6) Pull up your Excel Spreadsheet. Match the column headers on your spreadsheet with the Included Fields. For example, if the columns in your spread sheet are First Name, Last Name, Bib Number, City, State and Zip, then go to ITS YOUR RACE click on FirstName in the All Fields section and click the ADD button. Then, click on LastName and click ADD. Do this for all of the fields on your spreadsheet. Make sure they are in the same order. 7) Save the import format 8) Click on the menu item, IMPORT DATA 9) On the right, under OTHER TIMING SYSTEMS click on IMPORT PARTICIPANT and/or RESULTS 10) Select the year you re importing data for, the event that you re importing data for, choose participant data, do not overwrite existing data unless you ve been testing imports and then choose the new format that you ve just created. Upload your excel spreadsheet.

5 The ITS YOUR RACE Mobile App Click Here to view the document and instructions for setting up the mobile app: Results Engine Setup and Uploading Results on Race Day Click Here to view the document and instructions for setting up results: