OceanManager Release Notes version

Transcription

1 OceanManager Release Notes version Page 1

2 Table of Contents S. No. Module Features QAEXEC role workflow and 1 Audit Expense enhancement in existing Expense module 2 Audit Bridge Watch keeping Integration on perform Audit 3 Audit OVID Audit type integration 4 Audit Audit EMS monitoring report. 5.1SSF Notification to Master- Follow up Closed 5.2 PSC Notification to Master- Follow up Closed 5.3 PSC Notification to Supt. - ( Location name to be renamed as Vessel Name in all notification mails.) 5.4 SSF Notification to Supt.- ( Location name to be renamed as Vessel Name in all notification mails.) 5 SSF/PSC PSC Closure Notification 6 PSC 7 SSF/PSC/Audit Open Report Notification- SSF, PSC, Audit 8 KMS KMS-out of sync Feature 9 KMS KMS Out of management vessels should not be available on Replication window for replication When selecting any group for replication then Out of management vessels auto removed from the vessel list at the time of replication processing When selecting any group for replication then Non-Working vessels auto removed from the vessel list at the time of replication processing When selecting any group for replication then all testing vessels auto removed from the vessel list at the time Page 2

3 of replication processing Export To Excel Time out issue on Replicate report Replication Max Size Limit Alert Notification feature. 9.7.Replication to Nonworking Vessel Alert Notification feature RT# : Once a document has been added to Quick / SMS links, the Document Number field should be frozen and should be editable only by the Administrator (and not be users who have Add / Edit rights to the document) 9.9[Feature]Out of management vessel should move to OUT folder in KMS on setting her out of Mgmt. 9.10[Issue]Mantis : uploading an document in a path having longer name throwing error message. Weekly Planner notification issue fixed(#39172) [#34999] OM error internal audit- when NC is not completely closed, audit status should show as follow up and not as closed [38531] SAGA FJORD-Vessel Saga Fjord has completed Audit report items and send Audit report to office. But at Office side, Audit report items are still showing as Open. Audit Closure Notification text changes Audit ship update notification changes Audit-Users with View Access read only rights - cannot change the Audit Due Date as only have read access. 10 Audit Page 3

4 Features Details 1. Audit Expense As per previous only Auditor role functionality is delivered now QAEXEC role workflow added in this package with the following enhancements and changes below Performance Improvement on Overall Module(Expense page) Template Integration on Cash register page Multiple status according to Role on Expense and Invoices Pagination on overall Module Export to Excel Functionality on overall module New Layout of the Audit Expense module Rate Definition New layout as per provided mocks Lookup-Sorting and Searching functionality overall expense lookup Mapping of Auditor Bank Account with cash register Airfare and Visa charges Apportion functionality Earning reports changes in with new layout. Screenshot 2. Bridge watch keeping Evaluation Added new web form for entering Bridge team evaluation rating in Audit System Module. This is integrated while performing Audit between Photograph and Action link also changes is done in the Final report Page 4

5 Screenshot 3. OVID Audit Type: Added OVID checkbox in the audit type section of the general details page. This box should be checked for an offshore vessel audit and then checklist should reflect Ovid references/questions. Screenshot: 4. Audit EMS monitoring report Page 5

6 This report is generated to notify AESM user EMS audit vessels with Open Non-Conformity / Open Observations / Open Recommendations Report 5. SSF/PSC Notifications 5.1 SSF Notification to Master- Follow up Closed Notification will go to the Master if any follow up will be done from shore or report will be closed from shore Page 6

7 5.2 PSC Notification to Master- Follow up Closed Notification will go to the Master if any follow up will be done from shore or PSC report will be closed from shore Page 7

8 5.3 PSC Notification to Supt. - ( Location name to be renamed as Vessel Name in all notification mails.) Now in all the Notification Mails, Location Name has been renamed as Vessel Name Page 8

9 5.4 SSF Notification to Supt. - ( Location name to be renamed as Vessel Name in all notification mails.) Now in all the Notification Mails, Location Name has been renamed as Vessel Name Page 9

10 6. PSC Closure Notification If the audit\psc report is open till the Audit\PSC End Date + 2 month then notification is to be generated Frequency: After 2 months, Due to 1month, Due to 1 week, Due to 3days remaining, due in 2 days, and 1 day - BASED ON AUDIT END/PSC INSPECTION END DATES. Once Overdue(Audit\PSC End Date) then Every week(7 days) till the report get closed AUDIT\PSC END DATE THEN EVERY 3 DAYS TILL AUDIT\PSC IN CLOSED STATE Notification send for Audit report both in ( Follow up and Approve) status Default Recipients: a) TO- Superintendent b) CC-Fleet Manager, Backup superintendent and KMS Help- FLEET MANAGER ONLY WHEN OVERDUE AND TILL AUDIT\PSC IN CLOSED STATUS c) SUBJECT Audit\PSC closure notification for (Name of VESSEL) Page 10

11 d) TEXT Kindly Close the Audit\PSC for (NAME OF VESSEL) as x days for closure ( end date + 3months) and then overdue. Will depend on days remaining- TEXT SHOULD BE : KINDLY CLOSE THE AUDIT\PSC FOR XXX (vessel name) AS X DAYS ARE REMAINING TO CLOSE THE AUDIT\PSC REPORT. WHEN OVERDUE TEXT SHOULD BE - KINDLY CLOSE THE AUDIT\PSC REPORT FOR XXX AS IT IS OVER DUE BY X DAYS Start Date: DD/MM/YY Audit END Date: DD/MM/YY Note: PSC Closure Notification logic is same as Audit Closure Notification. 7. Open Report Notification- SSF, PSC, Audit SSF-PSC-Audit Open Reports Notifications for Open Reports Notification will go 15th of every month and last day of every month which is configurable. Items that are NIL need not be available in the report. Show only those sections that have Open reports. If a vessel does not have any open items, do not send an . Subject has been included in open reports notification for INJ/INC/NMS report Page 11

12 8. KMS-out of sync Feature KMS- Document Out of Sync handling. Out of Sync details Notification gives the Details of the version of the document replicated Version, Previous Version, Previous Version File Found, Max ver. File Found along with Failure reason. Now missing previous version will automatically be handled and version discrepancy will be removed as per instruction in the Notification generated for out of Sync Page 12

13 For now this feature will work for office to office replication. We will deliver the same for ship in next ship patch Below is the sample Notification. 9. KMS- Features 9.1. Out of management vessels should not be available on Replication window for replication. Now when replicating any Folder/ Document, the pop up to choose location will not have out of MGMT vessels available on Replication Window Page 13

14 9.2 When selecting any group for replication then Out of management vessels auto removed from the vessel list at the time of replication processing. If we do the KMS Replication to a location group having IN as well Out of MGMT Vessel, Out of MGMT Vessels will be auto removed from the list. 9.3 When selecting any group for replication then Non-Working vessels auto removed from the vessel list at the time of replication processing. If we do the KMS Replication to a location group having Non- Working Vessel, Non- Working Vessels will be auto removed from the list Page 14

15 9.4 When selecting any group for replication then all testing vessels auto removed from the vessel list at the time of replication processing. If we do the KMS Replication to a location group having Test Vessels( Non- Working Vessel), Non- Working Vessels will be auto removed from the list. 9.5 Export To Excel Time out issue on Replicate report. Previously Time out issue was coming on Export to Excel on Replication Report when data was more. Now this has been fixed. 9.6 Replication Max Size Limit Alert Notification feature Page 15

16 9.7 Replication to Nonworking Vessel Alert Notification feature. 9.8 RT# : Once a document has been added to Quick / SMS links, the Document Number field should be frozen and should be editable only by the Administrator (and not be users who have Add / Edit rights to the document) Below is the shot by logging as admin user( document no in editable mode) : Page 16

17 Non- Admin User (Document NO. in frozen Mode): Page 17

18 9.9 [Feature]Out of management vessel should move to OUT folder in KMS on setting her out of Mgmt. When Vessel is made out of MGMT from Admin Section, Ship Shore Reports and Audit Reports for this Vessel Will go to OUT Folder as this vessel will be automatically moved there on setting out of MGMT. Structure in KMS will be : Ship Shore Reports > OUT > M.V. SHIP NAME Audit Reports> OUT > M.V. SHIP NAME 9.10 [Issue] Mantis : uploading a document in a path having longer name throwing error message. While adding a file to KMS, earlier there was a restriction of 120 characters in the file name, which included the no. of characters in the path also. Now, the path can have a max of 240 characters Page 18

19 10. Client escalated issue fixed details Sr. no Issues Status 1 Weekly Planner notification issue fixed(#39172)-last audit done of Pecos was 26th Jun, however in the below extract, due date is showing as 14th April Resolved 2 [#34999] OM error internal audit- when NC is not completely closed, audit status should show as follow up and not as closed Resolved [38531] SAGA FJORD-Vessel Saga Fjord has completed Audit report items and send Audit report to office. But at Office side, Resolved 3 Audit report items are still showing as Open. 4 Audit Closure Notification text changes Resolved Page 19

20 5 6 Audit ship update notification changes:- eg Ship has updated the Audit report for M.V. MERIDIAN EXPRESS conducted between 25/May/16 to 31/May/16 and sent to shore for follow-up. The current status of the report is as follows. Audit-Users with View Access read only rights - cannot change the Audit Due Date as only have read access. Resolved Resolved Page 20