RUN AT THE POLL. Remember, a green Set up and Closing Folder is located in the Judge s Bag. 2/15/2018 1

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1 Any voter in line at 7 p.m. is allowed to vote. You will have to determine which voter is the last one and how to mark that voter so as not to allow any other voters to get in line. You will have a closing polls instruction checklist to follow when closing polls. Once voting is complete, you will close polls on all the electronic equipment. You must get information from the equipment (including VoteSafe) and run tapes before you power down the equipment. NO TALLY TAPES ARE RUN AT THE POLL. Remember, a green Set up and Closing Folder is located in the Judge s Bag. 2/15/2018 1

2 Paperwork used throughout the day as well as the required end of day forms must be completed. We have provided a Red Reconciliation Folder that contains forms that MUST be completed in their entirety. Failure to complete any forms used during the election may result in you making a trip back to the election office to complete these forms on Election night. FAILURE TO RETURN THE REQUIRED ITEMS TO THE ELECTION OFFICE ON ELECTION NIGHT WILL REQUIRE A RETURN TRIP TO THE POLL TO RETREIVE THE ITEM. Items to return to Election Office: JBC, Laptop Bag with Laptops, passwords, Data Gizzard, Provisional Ballot Box, Ballot Box # 3, and Judge s Bag. 2/15/2018 2

3 All forms contain instructions on where the forms are to be placed. Separate duplicate forms as DIRECTED. The forms and envelopes/bags are color-coded to assist in separating the forms. IMPORTANT: Pink are judge s copy. You MUST retain these for indicated retention period. Be sure that all forms and tapes are placed in the correct location before sealing any boxes/bags. Seal and/or lock all boxes/bags before leaving the poll. Gather the Data Gizzard and place in Laptop Bag. Fold down the eslate(s) and DAU(s), lock the RuBarb, pick up any items outside the poll. Be sure to return all extension cords and surge protectors! Turn off the UPC (Power supply). 2/15/2018 3

4 If you are having difficulty completing the paperwork, call the election office to advise them. It may be determined that you will take the materials to the office and someone there will help you complete the forms. It is required that two people return supplies to the election office. You will return the JBC, escan, Provisional Ballot box, Ballot Box #3 and Judge s Bag. We will pick up the tub, RuBarb, eslates, trifolds, and signs. Don t forget poll watchers must be allowed to come to return supplies with you if they wish. They can follow in their own car but you must allow them to keep you in sight. 2/15/2018 4

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18 Cancelled Check In Voter List VOTE CENTER LOCATION ELECTION: DATE: CERT # LAST NAME FIRST NAME REASON FOR CANCELLATION [Place label in sleeve or if label is adhered to combo sheet, with a red pen write "cancelled" across label] Judge's Signature Write "Cancelled" on the 3 VoteSafe labels in red and initial. If not taped to forms, insert them all in the un-used labels sleeve. Once the voter has been Cancelled their screen will look like an original voter check in screen. Cancelled check in voters are not counted in totals. RETURN THIS FORM WITH YELLOW CHECK - IN SIGNATURE FORMS USED OR NOT

19 This envelope is used when a Ballot by Mail voter appears at the polls to vote. Voter must complete affidavit on back of envelope Request to Cancel Application for a Ballot by Mail. Signature of Election Judge PLACE THIS ENVELOPE IN THE FORMS TABLE WHITE BAG

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23 1. Number of Signatures = 15 Check-in Combination Form = 10 Forms Table Combination Form = 4 (2 returned ballot by mail, 2 provisional) Handwritten Labels = 1 2. Total number of Provisional Voters per VoteSafe Log = 2 3. Total number of Voters per VoteSafe Count Log = 12 (Check-in laptop = 10, Forms Table = 2) 4. Total number of voters processed with handwritten labels = 1 5. Lines 2-4 =15 6. Total number of cancelled checked in voters = 0 7. Beginning of day Public Count JBC = 0 8. End of day Public Count JBC = No. of Access Codes Issued = No. of Access Codes Voted = No. of Access Codes Expired = No. of Access Codes Cancelled (Thrown out) = Total no. of electronic Provisional Ballots placed in provisional ballot box = Lines 10 and 12 = line 8 = Total no. of spoiled eslate ballots = 1

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26 Seal Numbers eslate 1 = 1000 eslate 2 = 1001 eslate 3 = 1002 eslate 4 = 1003 eslate 5 = 1004 eslate 6 = 1005 eslate 7 = 1006 eslate 8 = 1007 eslate 9 = 1008 eslate 10 = 1009 JBC = 1015 Laptop 1 = 1020 (paper) Laptop 2 = 1021 (paper) Laptop Bag = 1025 Delivery Bag = 1030 Provisional Ballot Box = 1035

27 WHITE FORMS BAG: Election Day Contents List Beginning of Day Statement of Residence (SOR)/Similar Name Change (SNC) Jacket Folder and sleeve (sleeve stays at forms table, take white jacket folder to Check in table) Provisional Bag Forms Table Check in Combo form & Poll List Oath of Assistance/Interpreter Cancel Ballot By Mail Envelope End of Day Provisional Bag Forms Table Check in Combo form & Poll List Oath of Assistance/Interpreter Cancel Ballot By Mail Envelope Curbside Kit SOR Jacket Folder

28 YELLOW PAPERWORK BAG: Election Day Contents List Beginning of Day Set up and Closing Folder Red Folder Beginning of Day Tape Sleeve Vote Reconciliation Form Blank Labels for Handwritten Labels (if label printer is not working) Provisional Ballot and Seal Certificate Poll Worker Folder Name Tags Emergency Contact Form Time Sheets Computer Policy and Signature Sheet Election Code Appointments, Qualifications, Training, Etc. Note from Treasurer Blue Envelope Pink Judge s Envelope NOTE: At the end of the election, Judge will take this envelope, containing all completed pink copies home with them and keep them for the prescribed period noted on envelope. End of Day Red Folder Poll Worker Folder ALL Yellow combination forms with signed labels Blue Envelope: Ballot Station Expired Access Code Sleeve, Blue combo sheets, JBC access code tape, handwritten labels (if used) Pink Envelope Delivery /Seal Log Clipboard SOR/SNC Sleeve with completed forms

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30 You are required to return items to the Election Office after closing your poll. Normally it is the Judge and Alternate Judge, or in a primary, both co-judges. Items that MUST be returned are: 1)Laptop Bag (with sealed laptops, laptop power cords, data gizzard, password vinyl envelope) 2) Judge s Booth Controller (JBC) 3) Judge s Bag 4) Ballot Box #3 (properly sealed) 5) Provisional Ballot Box Failure to bring these back to the office will require a trip back to the polling place. You must sign and separate forms that were used during the day by following the instructions in the forms. All of this will be checked before you leave the Election Office to ensure that everything is complete and done properly. If you have questions, please call the office.