Payment CSV Template. How to use CSV template in Online Banking Enterprise. Namibia

Transcription

1 Payment CSV Template How to use CSV template in Online Banking Enterprise Namibia 1

2 Payment Imports You can import a Payment file which has been created off-line using the (.csv) spreadsheet provided by FNB Online or use the Bankserv (.txt) file directly from your own accounting package. This guide will assist you with completing the relevant fields required in the Payment CSV template: Step 1: Download the Payment CSV Template Select the help icon? at the top of your screen. Scroll down to File Formats and Online Templates and select: Payment CSV Template Once downloaded, you can enter all the required information and import the file directly into Online Banking Enterprise. Step 2: Complete the Payment Batch Header details in the CSV file Field Description Column A2: Payment Action Date Enter a valid Date - The Payment Action Date. Date Format: DD-MM-CCYY Note: The action date selected is the date you require your recipients to receive their payments. Payments can be dated up to 365 days in advance. If the Action date is a Sunday or a public holiday, FNB recipients will receive their funds on the same day. Non-FNB payments will only be processed on the next business day, irrespective of the AutoBump settings. Column A3: Own Account Column B3: Hash Totals Enter the appropriate Nominated Account Number. A hash total is a mechanism for detecting errors. It is based on a total made up of unique entries that the system calculates and a set of rules (algorithm). In Online Banking Enterprise, the hash total algorithm is used as a security feature to ensure data integrity. Your line of business application calculates the Hash Total value for the Payment or Collection file and populates it in the correct field as per the ACB or CSV file specification. This then calculates the Hash Total value at file import and evaluates it against the Hash Total in the file. Refer to the Online Banking Enterprise user guide to read more about Hash Totals. 2

3 Step 3: Complete the Payment Recipient details in the CSV file Field Column A: Recipient Name Description In this field list the names of the recipients you wish to pay. Note: These names serve as reference only and are not validated against the account number when the payment takes place. Column B: Recipient Account In this field list the recipient account numbers. If a Public Recipient needs to be imported, then enter the account number of the Public Recipient. Note: This entry is limited to 20 characters. Enter the value that represents the recipient s account type in column C. Account Type Value Public Recipient 0 Current (cheque/bond) account 1 Savings account 2 Column C: Recipient Account Type Transmission account 3 Bond Account 4 Subscription Share Account 6 FNB Card Account WesBank F W Note: Entry one value only. Column D: Branch Code In this field list the recipient s branch code. The universal branch code for the applicable bank will be acceptable. When importing a Public Recipient, enter the value 0. Note: This entry is limited to 6 characters. Column E: Amount Column F: Own Reference This field is used as the Recipient Amount on the system. Enter the Amount that you want to pay to the Recipient. In this field enter the reference that you would want to appear on your bank statement when payments are made. Note: This entry is limited to 15 characters. 3

4 Column G: Recipient Reference In this field enter the reference that you would want to appear on your recipients bank statement. If you are making a payment to a company, ensure that you enter the correct reference. Note: This entry is limited to 20 characters. Step 4: Complete the payment notification details in the CSV file You may send a payment notification to a maximum of 5 addresses, 2 SMSs and 2 faxes (any combination). Enter the appropriate address, phone number and/or fax number to set up payment notifications. Note: Fees are applicable for requesting payment notifications. Please refer to the pricing guide for more information. Via -Enter Yes in the notification fields (columns H, K, N, Q and T) -Enter the address you wish to send notifications to in the address field (columns I, O, P, R and U) -Enter the subject of the notification in the subject field (columns J, M, P, S and V) Via Fax: - Enter Yes in the fax notification fields (columns W and AA) - Enter the first 3 digits of the fax number in the fax code field (columns X and AB) - Enter the remaining 7 digits of the fax number in the fax number field (columns Y and AC) - Enter the Subject of the fax notification in the fax subject column (these are columns Z and AD) Via SMS: - Enter Yes in the SMS notify fields (columns AE and AH) - Enter the first 3 digits of the cellphone number in the SMS code field (columns AF and AI) - Enter the remaining 7 digits of the cellphone number in the SMS number field (columns AG and AH) Step 5: Save the file Once you have entered all the information on to the spreadsheet, save the file with a user-friendly name and make sure the file extension is saved as.csv 4

5 Step 6: Import the file To import the CSV file select the Payments tab, select Add Table Action and then select Import. The Payments Imports page will be displayed. Add the Batch Header Details: 1. Type the name of the payment in the Name field. 2. Select the.csv option from the Import File Type drop down list. 3. Select the Statement entry option as follows: If you want to have each payment made from this folder itemised on your bank statement. Select the Itemised button. If you want payments made from this folder to reflect as one consolidated amount. Select the Consolidated button. Select the Service type from the dropdown list. The Own Reference is mandatory if you have selected the Consolidated Statement Entry and will be the reference for the payment on your bank statement. Select the folder from which payments must be made from the dropdown list in the Folder field or select Once-Off. The list of folders is restricted to those linked to accounts for which you can capture payments. Note! You can view the cut-off times for the various Service Types, when the payments will be posted and made available to the recipients by clicking on "cut-off times" hyperlink. 7. Click on Continue. The Payment Import Details: 8. You have the option to Ignore Invalid Items. If you click the Yes check box, the payment batch will be created containing only valid items. If you click No, a payment batch will NOT be created if there are any invalid items in the import file. 9. The File Location field requires you to locate the file that you want to import. If you know where the file is located, you can type the file path into the File Path field, or click on Browse to locate it. 10. Select how you want to receive the results file. You can select to view the import results from your Inbox or alternatively select the button to receive the results file via . If you selected then complete the relevant address fields. 11. Select the Format from the dropdown and click on Continue. 12. Click on Finish to return to the Payments landing page. 13. Click on Import Again to return to the Capture Import Payment Details screen. 14. Check the Import Results Report. 5