Navigating EmployeeWeb

Transcription

1 Navigating EmployeeWeb Version 2.0 May 2, 2018 GENESEE INTERMEDIATE SCHOOL DISTRICT Technology & Media Services

2 Table of Contents Navigating EmployeeWeb... 3 LOGIN... 3 NAVIGATION MENU... 3 WELCOME... 4 BASICS... 4 CONTACTS... 5 CERTIFICATES/DEGREES... 6 ACCRUALS/ATTENDANCES... 6 CONTRACTS/POSITIONS... 6 DEDUCTIONS... 7 TAX STATUS... 7 PAYROLL HISTORY... 7 W STAFF DEVELOPMENT... 8 CHANGE YOUR PIN... 9 LOGIN HISTORY... 9 LOGOUT SECURITY... 10

3 Navigating EmployeeWeb Overview EmployeeWeb is an online application that displays an employee s payroll-related information. NOTE: The navigation menu on the left may not appear the same as pictured depending on the district s settings and whether the employee has data in HRS for those areas. IT IS IMPORTANT that you clear the information stored in your web browser to protect your privacy (please see the Security section at the end of this document). LOGIN Login to EmployeeWeb using the URL provided by your school district. To login, type your ID and PIN provided by your District s EmployeeWeb administrator. Select the Login button to log into EmployeeWeb. NAVIGATION MENU On the left-hand side of your screen, there is a navigation menu.

4 The Navigation Menu will help you navigate to and from the following pages o Welcome! o Basics o Contacts o Certificates/Degrees o Accruals/Attendances o Contracts/Positions o Deductions o Tax Status o Payroll History o W2 o Staff Development o Change your PIN o Login History o Logout WELCOME The Welcome web page displays when a user logs into EmployeeWeb. o This webpage displays your district s notices. o To access the Welcome page from elsewhere in EmployeeWeb, simply click on the Welcome navigation link on the left side of the screen. BASICS The Basics web page displays your personal and work information, including the following: o Sex o Ethnicity o SSN o Home Phone o Cell Phone o Life Status o Birthdate o PIC o Unlisted o Home & Mailing Addresses o Employee ID

5 o Work Phone o Hire Date o Location o Job Description o Employee Group o Active o Status o Seniority Date To access the Basics page, click on the Basics navigation link on the left side of the screen. CONTACTS The Contacts web page displays your contact information. To access the Contacts page, click on the Contacts navigation link on the left side of the screen.

6 CERTIFICATES/DEGREES The Certificates/Degrees web page displays your educational information. To access the Certificates/Degrees page, click on the Certificates/Degrees navigation link on the left side of the screen. ACCRUALS/ATTENDANCES The Accruals/Attendances web page displays your attendance accruals and details information. To access the Accruals/Attendances page, click on the Accruals/Attendances navigation link on the left side of the screen. o To access prior data, type the date in the date field and click the Change button. CONTRACTS/POSITIONS The Contracts/Positions web page displays your hourly and salary contract information. To access the Contracts/Positions page, click on the Contracts/Positions navigation link on the left side of the screen. o To access prior data, select the date from the dropdown menu.

7 DEDUCTIONS The Deductions web page displays your payroll deduction information. To access the Deductions page, click the Deductions navigation link on the left side of the screen. o To access prior data, select the date from the dropdown menu. TAX STATUS The Tax Status web page displays your payroll W4 and tax information. To access the Tax Status page, click on the Tax Status navigation link on the left side of the screen. o To access prior data, select the date from the dropdown menu. PAYROLL HISTORY The Payroll History web page displays your pay stub information.

8 To access the Payroll History page, click on the Payroll History navigation link on the left side of the screen. o To access prior pay stubs, select the appropriate link related to the paycheck. W2 The W2 web page displays your payroll W2 information. To access the W2 page, click the W2 navigation link on the left side of the screen. o To access prior data, select the year from the dropdown menu. STAFF DEVELOPMENT The Staff Development web page displays your Staff Development information. To access the Staff Development page, click the Staff Development navigation link on the left side of the screen.

9 CHANGE YOUR PIN The Change Your PIN web page displays the pin change form. To access the Change Your PIN page, click the Change Your PIN navigation link on the left side of the screen. TO CHANGE YOUR PIN 1. Enter your OLD PIN in the FIRST box. 2. Enter your NEW PIN in the SECOND box. 3. Enter your NEW PIN AGAIN in the THIRD box. a. NOTE: The new pin must be THE SAME in both the second and third boxes, otherwise this will not work. 4. Click the Change PIN button to change your existing PIN number. 5. Once your PIN has changed, you will receive a confirmation page. LOGIN HISTORY The Login History web page displays the times you have logged in and logged out of EmployeeWeb. To access the Login History page, click the Login History navigation link on the left side of the screen.

10 LOGOUT THIS IS A LINK THAT WILL LOG YOU OUT OF EMPLOYEEWEB. To logout, click the Logout navigation link on the left side of the screen. o Click the Done button to completely log yourself out of EmployeeWeb. SECURITY You can enhance privacy and computer performance by clearing your stored information in your internet browser. This is particularly important if you are using a computer that might be used by someone else, such as a computer at your workplace or a publicly used computer. NOTE: The following instructions are for Google Chrome browsers. If you use a different Internet browser (ie Firefox, Microsoft Edge, Internet Explorer), please refer to the Help menu in your browser for information on removing temporary internet files. In the upper-right corner of Chrome, there are three dots in a vertical line. 1. Click on these to open the dropdown menu. 2. Select Settings 3. This will take you to the Settings page.

11 4. Scroll down and click on Advanced to open up the Advanced Settings. 5. The first box beneath Advanced will be Privacy and Security 6. Scroll down to Clear browsing data and click on the arrow to the very right of the box. 7. This will open the Clear browsing data box. 8. Click on Advanced 9. Select the following items: o Browsing history o Download history o Cookies and other site data o Cached images and files o Passwords

12 10. Click Clear Data o It may take a minute or two to delete these temporary files. o The box will disappear once this process is complete.