On Mon, Apr 6, 2015 at 4:11 PM, yamhill ContractInvoices wrote:

Transcription

1 CANTU-SCHOMUS Andrea Cc: Categories: Jose Garcia Wednesday, April 08, :45 AM yamhill ContractInvoices Contract Invoice Support; KNUTSON Jodi; Kaehler Katina I Re: GUTD 2015 March Invoice Replied to After carefully reviewing documentation with found out that was discharged on 3/27/15 and last day of service was 3/26/15. The house manager had written the wrong date on the report. If you don't mind correcting the date for to 3/26/15 and we are only billing for 6 units. I will be out of the office until this after noon. If you need a corrected invoice I can it when I get back to the office today. Thank you Jose Garcia On Mon, Apr 6, 2015 at 4:21 PM, Jose Garcia <joseg@gutd.org wrote: Attached is the updated invoice for March. Let me know if you get confirmation from the worker about. Thank you, On Mon, Apr 6, 2015 at 4:11 PM, yamhill ContractInvoices <yamhill.contractinvoices@state.or.us wrote: Jose, I have left you several messages to return my call, regarding your invoice for March for Yamhill Co., and have not received a return call. You did correct the service end date for, although now I see that the end date for as well as will still need to be corrected. Because providers do not receive payment on the day a client leaves (Do to providers receiving payment on the day child enters placement) you will need to change the close dates on both clients, and return corrected invoice. The sooner you can return corrected invoices, the sooner we can process this invoice for payment. Thank you. Jose Garcia [mailto:joseg@gutd.org] Thursday, April 02, :54 PM yamhill ContractInvoices Re: GUTD 2015 March Invoice Importance: High Thank you. Please see attached corrected invoice with date correction for. On Thu, Apr 2, 2015 at 11:14 AM, yamhill ContractInvoices <yamhill.contractinvoices@state.or.us wrote: Please check/correct the Service end date for believe you meant it to read 3/27/15. Thanks!. March s invoice has end date of 2/27/15 and I Jose Garcia [mailto:joseg@gutd.org] Wednesday, April 01, :35 PM 1

2 CANTU-SCHOMUS Andrea Cc: Monday, March 23, :25 PM Kaehler Katina I joseg@gutd.org #secure# RE: Unpayable Invoice Lines Mercedes got this from Meg back in February. There is a contact number for him but he don't have a contract. Thanks again for you help Forwarded message HOPKINS Meg Date: Fri, Feb 27, 2015 at 2:13 PM RE: Placement Verification Needed: Jose Garcia, Kaehler Katina I, Mercedes Garcia Thanks Mercedes- I sent contract on 1/30/15 for signature at least I thought so Katina, can you please confirm at your end? Meg Hopkins DHS Child Welfare Metro Residential Resource Consultant (503) Fax (503) KATINA.I.KAEHLER@dhsoha.state.or.us Mon, 23 Mar :54: joseg@gutd.org Cc: RE: Unpayable Invoice Lines Hey Jose, Let me connect with Meg Hopkins and see if she has any information on this child s contract. Appreciate your time!! 5

3 Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503) Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. Jose Garcia [mailto:joseg@gutd.org] Sunday, March 22, :57 AM Kaehler Katina I Fwd: Unpayable Invoice Lines Hello Katina, See below issue with January and February invoices for Alberta. This is because I still don't have a contract on. Meg said she had written a contract but I still don't have it. Can you see if you can track it and it to me? Thank you, Forwarded message Blaha Schelli A <schelli.a.blaha@state.or.us Date: Fri, Mar 20, 2015 at 10:48 AM Unpayable Invoice Lines alberta ContractInvoices <alberta.contractinvoices@state.or.us Cc: "joseg@gutd.org" <joseg@gutd.org We have received invoice number from provider Give us this day for services rendered in Jan-Feb Unfortunately, we are unable to pay all line items for the reasons checked below. If you are viewing the invoice, please press the SYNC button to ensure our line numbers match with yours. Line No. 1-3 Multiple months on the same invoice. Please re-submit one invoice for each month. 2-3 Invoice not complete. Please re-submit invoice with all fields completed. Unable to read invoice. Please re-submit invoice in readable format, preferably in MS Excel format. Some things to consider are font, font size, and/or removing shading or patterns. 6

4 Payment is indicated, but payment record is not in OR-Kids. Service is retroactively closed, making payment record non-payable. Please make any necessary changes to the system and provide or correct the information needed to allow payment. Thank you. OFS Contracts Payable team for OR-Kids From the Desk of. Schelli Blaha DHS, Financial Services Contract Payments Phone Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 7

5 CANTU-SCHOMUS Andrea Categories: Jose Garcia Sunday, March 22, :57 AM Kaehler Katina I Fwd: Unpayable Invoice Lines Replied to Hello Katina, See below issue with January and February invoices for Alberta. This is because I still don't have a contract on. Meg said she had written a contract but I still don't have it. Can you see if you can track it and it to me? Thank you, Forwarded message Blaha Schelli A <schelli.a.blaha@state.or.us Date: Fri, Mar 20, 2015 at 10:48 AM Unpayable Invoice Lines alberta ContractInvoices <alberta.contractinvoices@state.or.us Cc: "joseg@gutd.org" <joseg@gutd.org We have received invoice number from provider Give us this day for services rendered in Jan-Feb Unfortunately, we are unable to pay all line items for the reasons checked below. If you are viewing the invoice, please press the SYNC button to ensure our line numbers match with yours. Line No. 1-3 Multiple months on the same invoice. Please re-submit one invoice for each month. 2-3 Invoice not complete. Please re-submit invoice with all fields completed. Unable to read invoice. Please re-submit invoice in readable format, preferably in MS Excel format. Some things to consider are font, font size, and/or removing shading or patterns. Payment is indicated, but payment record is not in OR-Kids. 8

6 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Service is retroactively closed, making payment record non-payable. Please make any necessary changes to the system and provide or correct the information needed to allow payment. Thank you. OFS Contracts Payable team for OR-Kids From the Desk of. Schelli Blaha DHS, Financial Services Contract Payments Phone Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 9

7 CANTU-SCHOMUS Andrea Jose Garcia Friday, March 13, :03 PM Kaehler Katina I Re: Placement Verification Needed: You are right Katina, The secure works now and yes it was. Thank you! On Fri, Mar 13, 2015 at 8:40 AM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Good Morning, I think I sent you yesterday. I will check in with Meg today about. Happy Friday! Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503) Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. 10

8 Jose Garcia Thursday, March 12, :50 PM Kaehler Katina I Re: Placement Verification Needed: Thank you Katina, I think I got contract today. On Thu, Mar 12, 2015 at 11:21 AM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Jose, Attached is the executed contract for. I don t show any records on file for. I have attached Meg Hopkins, to see if she has anything on her end. Let me know if there is anything else I can help with! Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503) Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. Jose Garcia [mailto:joseg@gutd.org] Wednesday, March 11, :15 PM Kaehler Katina I Re: Placement Verification Needed: 11

9 - Alberta branch - Date of Entry 1/28/15 - Clackamas branch - Date of Entry - 1/7/15 On Wed, Mar 11, 2015 at 2:39 PM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Hey Jose, Can you give me placement dates for both children? Thanks in advance! Katina Jose Garcia [mailto:joseg@gutd.org] Monday, March 09, :37 PM Kaehler Katina I Fwd: Placement Verification Needed: Hello Katina, Can you check your records for the following contracts: Thank you! - Alberta branch - Clackamas branch Forwarded message HOPKINS Meg <meg.hopkins@state.or.us Date: Fri, Feb 27, 2015 at 2:13 PM RE: Placement Verification Needed: Jose Garcia <joseg@gutd.org, Kaehler Katina I <katina.i.kaehler@state.or.us, Mercedes Garcia <mercedesg@gutd.org Thanks Mercedes- I sent contract on 1/30/15 for signature at least I thought so Katina, can you please confirm at your end? Meg Hopkins DHS Child Welfare Metro Residential Resource Consultant (503) Fax (503)

10 IMPORTANT NOTICE: This communication, including attachments, contains information that may be confidential or privileged and is intended solely for the individual to whom it is addressed. If you are not the intended recipient, you should contact the sender and delete the message. Any unauthorized disclosure, copying, or distribution of this message is strictly prohibited. Mercedes Garcia Thursday, February 26, :09 PM HOPKINS Meg; Jose Garcia Fwd: Placement Verification Needed: Hello Meg, Can check if you have written a contract for. See attached placement form. was in our program form Jan 28th to Feb 2, Last night in placement was 2/01/15. If you have a contract can you it to me. Thank you! Thank you! Forwarded message <msdukegutd@comcast.net Date: Thu, Jan 29, 2015 at 5:41 AM Fwd: Placement Verification Needed: "Garcia, Mercedes" <mercedesg@gutd.org "msdukegutd" <msdukegutd@comcast.net "BRS PlacementSupport" <brs.placementsupport@state.or.us, "meg hopkins" <meg.hopkins@state.or.us Cc: "jalanej" <jalanej@gutd.org, "j williamsgutd" <j.williamsgutd@gmail.com Thursday, January 29, :40:24 AM Re: Placement Verification Needed: "BRS PlacementSupport" <brs.placementsupport@state.or.us "msdukegutd" <msdukegutd@comcast.net Wednesday, January 28, :36:45 AM Placement Verification Needed: This is a secure message. Click here by :36 PST to read your message. After that, open the attachment. 13

11 CANTU-SCHOMUS Andrea Categories: Jose Garcia Thursday, March 12, :50 PM Kaehler Katina I Re: Placement Verification Needed: Replied to Thank you Katina, I think I got contract today. On Thu, Mar 12, 2015 at 11:21 AM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Jose, Attached is the executed contract for. I don t show any records on file for. I have attached Meg Hopkins, to see if she has anything on her end. Let me know if there is anything else I can help with! Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503) Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. 18

12 Jose Garcia Wednesday, March 11, :15 PM Kaehler Katina I Re: Placement Verification Needed: - Alberta branch - Date of Entry 1/28/15 - Clackamas branch - Date of Entry - 1/7/15 On Wed, Mar 11, 2015 at 2:39 PM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Hey Jose, Can you give me placement dates for both children? Thanks in advance! Katina Jose Garcia [mailto:joseg@gutd.org] Monday, March 09, :37 PM Kaehler Katina I Fwd: Placement Verification Needed: Hello Katina, Can you check your records for the following contracts: Thank you! - Alberta branch - Clackamas branch Forwarded message HOPKINS Meg <meg.hopkins@state.or.us Date: Fri, Feb 27, 2015 at 2:13 PM RE: Placement Verification Needed: Jose Garcia <joseg@gutd.org, Kaehler Katina I <katina.i.kaehler@state.or.us, Mercedes Garcia <mercedesg@gutd.org Thanks Mercedes- I sent contract on 1/30/15 for signature at least I thought so Katina, can you please confirm at your end? Meg Hopkins DHS Child Welfare 19

13 Metro Residential Resource Consultant (503) Fax (503) IMPORTANT NOTICE: This communication, including attachments, contains information that may be confidential or privileged and is intended solely for the individual to whom it is addressed. If you are not the intended recipient, you should contact the sender and delete the message. Any unauthorized disclosure, copying, or distribution of this message is strictly prohibited. Mercedes Garcia Thursday, February 26, :09 PM HOPKINS Meg; Jose Garcia Fwd: Placement Verification Needed: Hello Meg, Can check if you have written a contract for. See attached placement form. was in our program form Jan 28th to Feb 2, Last night in placement was 2/01/15. If you have a contract can you it to me. Thank you! Thank you! Forwarded message <msdukegutd@comcast.net Date: Thu, Jan 29, 2015 at 5:41 AM Fwd: Placement Verification Needed: "Garcia, Mercedes" <mercedesg@gutd.org "msdukegutd" <msdukegutd@comcast.net "BRS PlacementSupport" <brs.placementsupport@state.or.us, "meg hopkins" <meg.hopkins@state.or.us Cc: "jalanej" <jalanej@gutd.org, "j williamsgutd" <j.williamsgutd@gmail.com Thursday, January 29, :40:24 AM Re: Placement Verification Needed: "BRS PlacementSupport" <brs.placementsupport@state.or.us "msdukegutd" <msdukegutd@comcast.net Wednesday, January 28, :36:45 AM Placement Verification Needed: 20

14 CANTU-SCHOMUS Andrea GIVE US THIS DAY INC Wednesday, March 11, :02 PM HEIDT Tom RE: OAAPI Required Actions Hi Tom, I am sorry we did not get this portion back? Of course we did those things while the investigation was going on. We updated supervision plan and made sure it was realistically doable. I worked with the case manager and Ms. Duke regarding this and had them resend it to the investigator. I will ask them to resend this to you. As well, I told them it was unrealistic. They were overzealous in trying to make sure the children were properly supervised. We already did both one and two. I do not know why I did not somehow get the full report. They are only good for 30 days I think. The secure s are sometimes cumbersome. I don't know. We will forward our responses that addressed the issues below. I cannot wait for the seventies and those spring flowers!!! Thanks, Mary tom.heidt@state.or.us MaryHolden3@MSN.com OAAPI Required Actions Date: Wed, 11 Mar :59: Hi Mary, I hope you are doing well. I wanted to check in with you regarding OAAPI report. Thanks Mary. I hope you have been able to enjoy all the sunshine we have had. I heard it will be back in the 70 s next week! 25

15 CANTU-SCHOMUS Andrea Jose Garcia Tuesday, March 03, :04 AM Kaehler Katina I Fwd: Contracts needed Hello Katina, I wanted follow up on the contracts below. Do we need to resend the placement notifications? Thank you, Jose Garcia Forwarded message "Mercedes Garcia" <mercedesg@gutd.org Date: Feb 27, :13 PM Fwd: Contracts needed "Jose Garcia" <joseg@gutd.org Cc: Forwarded message Mercedes Garcia <mercedesg@gutd.org Date: Fri, Feb 27, 2015 at 5:47 PM Contracts needed Kaehler Katina I <katina.i.kaehler@state.or.us Hello Katina, Can you check your records and see if you have contracts for the following kiddos: since - has been in our program since -and I just noticed we have not bill for - Alberta branch -Service - Beaverton Branch- has been in our program since - Service dates - date of entry. Thank you!! 26

16 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Friday, February 27, :33 PM Kaci Said Kaehler Katina I 1:1 Calendars for January Hello Said, Attached are the 1:1 calendars for January for: - Hermiston branch - attached is a corrected invoice (I have ed them a corrected copy also). - Eugene Branch We are opting out on billing 1:1 services for corrected invoice. (Columbia County) for the month of Jan see attached I am updating the Jan's 2015 spread sheet and will send you a copy once I am done. I have one done for Feb 2015 that I will you a copy as well. Thank you and let me know if you have any questions. -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel:

17 CANTU-SCHOMUS Andrea Attachments: Jose Garcia Friday, February 27, :16 PM Kaehler Katina I Fwd: Placement Verification Needed: SecureMessageAtt.html Hello Katina, Can you check to see if you a contract on - Clackamas Branch. Thank you! Forwarded message Mercedes Garcia <mercedesg@gutd.org Date: Thu, Feb 26, 2015 at 11:19 PM Fwd: Placement Verification Needed: Jose Garcia <joseg@gutd.org Forwarded message BRS PlacementSupport <brs.placementsupport@state.or.us Date: Wed, Jan 7, 2015 at 3:56 PM Placement Verification Needed: "mercedesg@gutd.org" <mercedesg@gutd.org This is a secure message. Click here by :56 PST to read your message. After that, open the attachment. More Info Disclaimer: This and its content are confidential and intended solely for the use of the addressee. Please notify the sender if you have received this in error. Secured by Proofpoint Encryption, Copyright Proofpoint, Inc. All rights reserved

18 CANTU-SCHOMUS Andrea Mercedes Garcia Friday, February 27, :47 PM Kaehler Katina I Contracts needed Hello Katina, Can you check your records and see if you have contracts for the following kiddos: - Hotline - has been in our program since -and I just noticed we have not bill for since. - Alberta branch -Service - Beaverton Branch- has been in our program since - Service dates - date of entry. Thank you!! -- Mercedes Garcia Office Manager 34

19 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Thursday, February 26, :22 AM marion ContractInvoices Kaehler Katina I Re: January 2015 Updated invoice Marion Jan xlsm I checked out records and it looks like invoice. Thank you! was only here for 1 night. I made the adjustment on the attached On Wed, Feb 25, 2015 at 7:54 PM, Jose Garcia <joseg@gutd.org wrote: Hello Marion County, Attached is the updated information with the information you requested. The reason why we did not include information about was because we did not have contract information at billing time. Please let me know if you have any more questions. Thank you, -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 36

20 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Wednesday, February 25, :54 PM marion ContractInvoices Kaehler Katina I January 2015 Updated invoice Marion Jan xlsm Hello Marion County, Attached is the updated information with the information you requested. The reason why we did not include information about was because we did not have contract information at billing time. Please let me know if you have any more questions. Thank you, -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 38

21 CANTU-SCHOMUS Andrea Cc: Jose Garcia Wednesday, February 25, :06 PM Kaehler Katina I Mercy RE: Contracts and invoices Thank you Katina! Will get them taken care of. On Feb 25, :12 PM, "Kaehler Katina I" <katina.i.kaehler@state.or.us wrote: Good Afternoon, Here is the list of outstanding contracts. A couple of these contracts were sent to you earlier today. Clackamas Beaverton Midtown Linn-Albany Non BRS Shelter- Special Home/ Facility NON BRS Shelter- Special Home/Facility NON BRS Shelter- Special Home/Facility NON BRS Shelter- Special Home/Facility Appreciate your efforts! Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503)

22 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. Jose Garcia [mailto:joseg@gutd.org] Wednesday, February 25, :33 AM Kaehler Katina I Contracts and invoices Hello Katina, I know we just submitted a lot of contracts but are they any still missing from your department. We also sent contacts and Do you know what is still holding up payments from the branches? Thanks again for you help! -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 40

23 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Categories: Jose Garcia Wednesday, February 25, :33 AM Kaehler Katina I Contracts and invoices Replied to Hello Katina, I know we just submitted a lot of contracts but are they any still missing from your department. We also sent contacts Do you know what is still holding up payments from the branches? Thanks again for you help! -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 41

24 CANTU-SCHOMUS Andrea Cc: Mercedes Garcia Tuesday, February 24, :35 PM THIES Connie Kaehler Katina I Re: Outstanding Contracts Hello Connie, Can you re- me contract number. I looked at my past s and don't see it. Also, are they any other contract we need to sign. Thank you! On Fri, Feb 13, 2015 at 8:35 AM, THIES Connie <connie.thies@state.or.us wrote: Good Morning Mercedes, I have seven (7) contract/amendments that were sent to you and we have not received them back signed. Would you please check the status of each and give me an update? If any need to be re-sent I d be happy to do so, just let me know which ones. Below I have the contract number and the date it was sent to you. Sent February 3, 2015 Sent January 30, 2015 Sent February 4, 2015 Sent January 27, 2015 Sent January 30, 2015 Sent January 30, 2015 Sent January 30, 2015 Any help you may have in getting these back to me is appreciated. Thank you very much. Connie Thies Office of Contracts & Procurement 42

25 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. 250 Winter Street NE Salem, OR Telephone #: Fax #: Mercedes Garcia Office Manager 18 Ne Killingsworth St. Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 43

26 CANTU-SCHOMUS Andrea Cc: Tuesday, February 24, :12 AM Kaehler Katina I joseg@gutd.org Thank you Katina, I will follow up and will take care of this contract. KATINA.I.KAEHLER@dhsoha.state.or.us Tue, 24 Feb :07: joseg@gutd.org Cc: Contract Good Morning Jose, I connected with OC&P this morning in regards to contract. They are stating that this contract has not yet been returned to their office, to include provider signature. Can you please send this contract to them as soon as possible? Appreciate your time, Katina Kaehler Program Analyst Office Of Child Welfare Programs Department Of Human Services 500 Summer Street NE Salem, OR Desk (503) Cell (503) Confidentiality Notice: The information contained in this may be confidential and legally privileged. It is intended only for use of the individual named. If you are not the intended recipient you are hereby notified that the disclosure, copying, or taking of any action in regards to the contents of the - except its direct delivery to the intended recipient - is strictly prohibited. If you receive this in error, please notify the sender immediately and delete from your system. 44

27 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Cc: Mercedes Garcia Thursday, February 19, :40 PM Kaehler Katina I Jose Garcia (joseg@gutd.org) Re: Need Help Hi Katina, do you have their contact information? On Thu, Feb 19, 2015 at 1:30 PM, Kaehler Katina I <katina.i.kaehler@state.or.us wrote: Please connect with the residential resource consultant. Thank you! Mercedes Garcia [mailto:mercedesg@gutd.org] Thursday, February 19, :50 AM Kaehler Katina I; Jose Garcia Need Help Hi Katina, When the Invoice's have a expired what steps do I need to take to take care of it. Thank You, Mercedes Garcia Office Manager 18 Ne Killingsworth St. Portland, OR tel:

28 CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Wednesday, February 18, :48 PM Kaci Said Kaehler Katina I; Dr. Mary Holden; Mercy; BREACH Wayne Re: December 2014 Billing payment tracking GUTD December-2014 spreadsheet.xls Hello Said, Attached is an updated spreadsheet for December 2014 invoices. We are reviewing the rosters for but in this new spreadsheet I have reduces the number of service days to 6. Once I have the correct information I will send an updated invoice to Midtown. Here are the number I have for this billing month: Total billed In December 2014: $96, ( this is with reducing service day to 6) Total PAID to Date: $81, Still DUE: $14, Please let me know if you have any questions. Thanks again for your help! On Wed, Feb 18, 2015 at 7:14 AM, Kaci Said <said.kaci@state.or.us wrote: Hi Jose, There are checks we paid for December services that your organization didn t apply correctly. I am attaching a spreadsheet that shows all the checks that were paid for December services. Total we paid is $81, and not $22, Leaving a balance of $14, Please correct Midtown invoice as was there for only 7 days. Your billing is showing that he there for full month. Columbia received wrong invoice two weeks ago and asked Mercedes to send in a new one. They just received their invoice yesterday at 1:29pm. I will pay the rest of the balance once the contracts are entered in the system. Note: I am also attaching December details with this . Please let me know if there is anything I can help with. Saїd Kaci, Contracts Payable Unit

29 Jose Garcia Tuesday, February 17, :25 PM Kaci Said; Kaehler Katina I Cc: Dr. Mary Holden; Mercy December 2014 Billing payment tracking Hello Katina and Said, Attached is a payment tracking form for Dec Please review. We billed a total of $99, in December 2014 So far we have received only $22, Leaving a balanced owed of $77, Payments we received were from the following branches: East (partial invoice payment) Hotline (full invoice payment) Gresham (partial invoice payment) Albany (partial invoice payment) Please let me know what needs to be done to expedited payment. Thank you! -- Jose Luis Garcia Director of Operations 48

30 CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Wednesday, February 18, :48 PM Kaci Said Kaehler Katina I; Dr. Mary Holden; Mercy; BREACH Wayne Re: December 2014 Billing payment tracking GUTD December-2014 spreadsheet.xls Hello Said, Attached is an updated spreadsheet for December 2014 invoices. We are reviewing the rosters for but in this new spreadsheet I have reduces the number of service days to 6. Once I have the correct information I will send an updated invoice to Midtown. Here are the number I have for this billing month: Total billed In December 2014: $96, ( this is with reducing service day to 6) Total PAID to Date: $81, Still DUE: $14, Please let me know if you have any questions. Thanks again for your help! On Wed, Feb 18, 2015 at 7:14 AM, Kaci Said <said.kaci@state.or.us wrote: Hi Jose, There are checks we paid for December services that your organization didn t apply correctly. I am attaching a spreadsheet that shows all the checks that were paid for December services. Total we paid is $81, and not $22, Leaving a balance of $14, Please correct Midtown invoice as was there for only 7 days. Your billing is showing that he there for full month. Columbia received wrong invoice two weeks ago and asked Mercedes to send in a new one. They just received their invoice yesterday at 1:29pm. I will pay the rest of the balance once the contracts are entered in the system. Note: I am also attaching December details with this . Please let me know if there is anything I can help with. Saїd Kaci, Contracts Payable Unit

31 Jose Garcia Tuesday, February 17, :25 PM Kaci Said; Kaehler Katina I Cc: Dr. Mary Holden; Mercy December 2014 Billing payment tracking Hello Katina and Said, Attached is a payment tracking form for Dec Please review. We billed a total of $99, in December 2014 So far we have received only $22, Leaving a balanced owed of $77, Payments we received were from the following branches: East (partial invoice payment) Hotline (full invoice payment) Gresham (partial invoice payment) Albany (partial invoice payment) Please let me know what needs to be done to expedited payment. Thank you! -- Jose Luis Garcia Director of Operations 52

32 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Tuesday, February 17, :40 PM Kaci Said; Kaehler Katina I Mercy; Dr. Mary Holden December 2014 Invoices Columbia Branch 12_31_14.xlsm; Dec Billing Albany.xlsx; Dec Billing Alberta 44.xlsx; Dec Billing Beaverton.xlsx; Dec Billing Clackamas 78.xlsx; Dec Billing DHS Hotline 48.xlsx; Dec Billing East 42.xlsx; Dec Billing Eugene- SpringField 20.xlsx; Dec Billing Gresham 47.xlsx; Dec Billing Marion.xlsx; Dec Billing Medford.xlsx; Dec Billing Midtown 43.xlsx Hello Katina and Said, I am attaching invoices for December 2014 for you to have as well. These invoice were ed to the branches on December 31st. Except for Columbia county that one was ed 2 weeks ago. I will be sending another with January 2015 invoices. Thank you, -- Jose Luis Garcia Director of Operations 7724 SE Aspen Summit Drive Suite 202 Portland, OR tel: fax: web: Confidentiality Notice: This communication may contain privileged or other confidential information exempt from disclosure. If you are not the intended recipient, you may not use, copy, disseminate or retain this message. Please delete the copy you received and alert the sender to the transmission error. Thank you. 55

33 CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Tuesday, February 17, :25 PM Kaci Said; Kaehler Katina I Dr. Mary Holden; Mercy December 2014 Billing payment tracking DEC 2014 Payment tracking.xlsx Hello Katina and Said, Attached is a payment tracking form for Dec Please review. We billed a total of $99, in December 2014 So far we have received only $22, Leaving a balanced owed of $77, Payments we received were from the following branches: East (partial invoice payment) Hotline (full invoice payment) Gresham (partial invoice payment) Albany (partial invoice payment) Please let me know what needs to be done to expedited payment. Thank you! -- Jose Luis Garcia Director of Operations 56

34 CANTU-SCHOMUS Andrea Cc: Attachments: Jose Garcia Monday, February 16, :00 AM Kaci Said; Kaehler Katina I Dr. Mary Holden; Mercy January payment tracking Jan 2015 Payment tracking.xlsx Hello Katina and Said, Attached is a payment tracking form for Jan Please review. We billed a total of $132, in Jan So far we have received only $25, Leaving a balanced owed of $107, Payments we received were from the following branches: Eugene Klamath Gresham Alberta East For East, Gresham, and Alberta we only received partial payment. I though branches have to validate the entire invoice before payment can be processed? I this is trued then why did we only get a partial payment from these three branches. Please me or call me if you have any question. -- Jose Luis Garcia 58

35 CANTU-SCHOMUS Andrea Cc: Mercedes Garcia Wednesday, January 28, :48 AM Kaci Said Cota Iris S; Bennett Rochelle RE: Give Us This Day December invoice I sent both of those invoices to the branches yesterday. I will correct the east branch and re-send it. On Jan 28, :22 AM, "Kaci Said" <said.kaci@state.or.us wrote: Good morning Mercedes, Could you please provide East branch with December invoice. Also, Beaverton branch did not approve line because he belongs to East branch. Thank you Saїd Kaci, Contracts Payable Unit Bennett Rochelle Wednesday, January 28, :20 AM Kaci Said Cc: Cota Iris S RE: Give Us This Day December invoice Hi Kaci, I checked the invoice tracking sheet that I keep and I don t have a record of the GUTD December invoice being sent to the East Contract invoices mailbox. Do you possibly have a copy of it? Thank you, Rochelle Bennett Financial Coordinator/SOC East Multnomah Child Welfare Kaci Said Tuesday, January 27, :41 PM east ContractInvoices 60

36 Cc: Cota Iris S Give Us This Day December invoice Give us This Day is Inquiring about payments for invoices sent to East branch. Could you please submit the invoice as soon as possible. Thank you Saїd Kaci, Contracts Payable Unit

37 CANTU-SCHOMUS Andrea GIVE US THIS DAY INC Friday, January 16, :07 PM GOINS A J; Duboise Rene L; a wallace; Ora Hartt; PUGLIANO Niene N RE: Meeting next week Tuesday Thanks, All. a.j.goins@state.or.us awallace74@yahoo.com; laurie.price@state.or.us; maryholden3@msn.com; ora.hartt@yahoo.com; rene.l.duboise@state.or.us CC: niene.n.pugliano@state.or.us Meeting next week Tuesday Date: Fri, 16 Jan :47: Hello Dr. Holden, Mrs. Hart and Ms. Wallace. I believe I ve finalized all the details for next week s meeting, thanks to help from the administrative support staff in Rene s office. We will meet at 1:30 pm, Tuesday, January 20 th, in the District 2 offices, Lion Room. Street parking is usually available. The address is: 2446 SE Ladd Ave. Portland, OR For those calling into the conference line the number is: You will be instructed to input the participant code once you call in. I look forward to our meeting. Please enjoy the long weekend. Aj Annajean (Aj) Goins Federal Policy, Planning and Resources Manager Office of Child Welfare Programs Department of Human Services 500 Summer Street NE, E77 Salem, OR (503) (Office) (503) (I phone) (503) (Fax) 62

38 CANTU-SCHOMUS Andrea GIVE US THIS DAY INC Tuesday, October 28, :23 PM MATTHEWS Lynn RE: Corrective action plan Hi Lynn, I will check with folks and see when they can do this. I will get back with you. Mary lynn.matthews@state.or.us maryholden3@msn.com Corrective action plan Date: Tue, 28 Oct :49: Hello Mary, Thank you for submitting the GUTD corrective action plan. I would like to meet with you and anyone else you think should be involved to review the plan and where we go from here. I do have more clarity on contract language so it would be good to sit and discuss this with you as you move forward in implementing the plan. There are also a few actins requires that were not addressed in the plan. We can go over those when we meet. Here are some dates I have available: October 29, 2014 all day (that s tomorrow) October 31, 2014 after 2 pm I will also be available November 6 th and 7 th but I am not sure of the times yet as I am waiting to hear back on some other tentatively scheduled meetings. If either of these dates work for you, can you let me know the times your available and hopefully we can make something work. Thanks! Lynn~ 66

39 CANTU-SCHOMUS Andrea Cc: Mercedes Garcia Thursday, September 18, :14 PM THOMAS Louie MCCOY Phillip; HOPKINS Meg; Landis Sharon M; Cota Iris S; Brown Brenda J RE: Writ of Garnishment We have not received them can you resend them. Thank you, Mercedes Garcia On Sep 18, :08 PM, "THOMAS Louie" <louie.thomas@state.or.us wrote: McCallister (146665) and Lewis (146667) went to GUTD a few days ago. What do you want me to do? HOPKINS Meg Thursday, September 18, :53 PM Brown Brenda J; Cota Iris S; Mercedes Garcia Cc: Landis Sharon M; MCCOY Phillip; THOMAS Louie RE: Writ of Garnishment Hi Brenda, I just now left you a voic regarding this urgent request for contracts from GUTD, As requested by Dr. Holden here is the list of kids that they are waiting contracts on. We need these contracts sent out to GUTD asap so they can be signed and sent back as soon as possible. I have included Mercedes Garcia here, as she handles all GUTD contracts for signature at GUTD end we will be putting her name on all 118 requets as "contact" from now on. Thanks again, Meg (503)

40 HOPKINS Meg Thursday, September 18, :28 AM Brown Brenda J Cc: Landis Sharon M; MCCOY Phillip; THOMAS Louie FW: Writ of Garnishment FYI I have let Dr. Mary Holden (GUTD) know that we need a list of names of youth she feels contracts are needed for, will let you know what I hear back~ Please see below. Thanks, Meg (503) GIVE US THIS DAY INC <maryholden3@msn.com Date: September 17, 2014 at 12:34:53 PM PDT VOGT Ryan <ryan.vogt@state.or.us, Cota Iris S <iris.s.cota@dhsoha.state.or.us, FOREMAN Nannette <nannette.foreman@state.or.us, wayne breach <wayne.breach@state.or.us, "a wallace" <awallace74@yahoo.com, Ora Hartt <ora.hartt@yahoo.com, "KATINA.IKAEHLER@dhsoha.state.or.us" <katina.ikaehler@dhsoha.state.or.us, "Laurie.PRICE@dhsoha.state.or.us" <laurie.price@dhsoha.state.or.us, "mercy org" <mercedesg@gutd.org, "katina.i.kaehler@state.or.us" <katina.i.kaehler@state.or.us RE: Writ of Garnishment Hey All, for all who do not know, I do not handle contracts. All contracts should be sent to Mercedes Garcia. They are processed by Mercedes and Ruthie. Jose Garcia no longer works directly with us and acts only as a consult on special projects. We thought this was understood. Mercedes just informed me that some folks have sent contracts to me, and do not know the proper person is Mercedes. Generally, I am just a cc., person. Thank you for your attention to this detail. maryholden3@msn.com ryan.vogt@state.or.us; iris.s.cota@dhsoha.state.or.us; nannette.foreman@state.or.us; wayne.breach@state.or.us; awallace74@yahoo.com; ora.hartt@yahoo.com; katina.ikaehler@dhsoha.state.or.us; laurie.price@dhsoha.state.or.us; mercedesg@gutd.org RE: Writ of Garnishment Date: Wed, 17 Sep :37: Hi Ryan, There were 18 contracts that were not done, as I am told by our team. Would these contracts have anything to do with signatures needed? They had to wait for those contracts to be written and signed for quite some time. When this happens, I am wondering if it hampers the system. Let 68

41 me see if I can see how Mercedes and Ruthie can keep track of what has been signed and what has not, when the contracts are sometimes extremely late getting to us. As well, can Ruthie and Mercedes be notified, if you have a contract on your desk that has not been signed? I will ask them to locate these contracts, sign, and immediately get them back. They may need your team's help. I do not know, for I do not know the process. Mercedes was ill at this time, as well. Thank you for your assistance on this. I would like to request that anyone can feel free to notify me, and I will make sure that any problem is addressed. My number is Thanks, Mary ryan.vogt@state.or.us maryholden3@msn.com CC: iris.s.cota@state.or.us; katina.i.kaehler@state.or.us; laurie.price@state.or.us; nannette.foreman@state.or.us; ryan.vogt@state.or.us; wayne.breach@state.or.us Fwd: Writ of Garnishment Date: Wed, 17 Sep :40: Mary, Please see the following in response to your inquiry. This is a list of contracts that have been shipped to you for signature which have not been returned. Many are over a month old. We cannot take action to pay until you sign and return. This has been an ongoing problem, so if you have a different process you would like us to follow to get signatures from your agency, we would like to know. Thanks Ryan Begin forwarded message: Kaehler Katina I <KATINA.I.KAEHLER@dhsoha.state.or.us Date: September 17, 2014 at 8:41:39 AM PDT VOGT Ryan <Ryan.VOGT@dhsoha.state.or.us, Cota Iris S <IRIS.S.COTA@dhsoha.state.or.us Cc: FOREMAN Nannette <Nannette.FOREMAN@dhsoha.state.or.us, PRICE Laurie <Laurie.PRICE@dhsoha.state.or.us, BREACH Wayne <Wayne.BREACH@dhsoha.state.or.us RE: Writ of Garnishment Good Morning All, Listed below are the participants that are pending provider signature for wellbeing contracts: 69

42 Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Description: Let me know if any additional information is needed. GIVE US THIS DAY INC Tuesday, September 16, :43 PM VOGT Ryan; a wallace; Ora Hartt RE: Writ of Garnishment Ryan, As per my voic today, it appears quite a few of our invoices have been approved and are in placements/central. I am hoping this is your department. They are approximated as follows: *East 3000 *Gresham 7000 *Midtown 7000 *Gresham 5000 *Clackamas

43 *Alberta!9,000 Ryan, you know this is not my area. This is why the figures are approximated. Please check this out for us and get them disbursed. This is what Ruthie, Mercedes, and Wayne are reporting. If the team notes other invoices pending in your area, I will let you know. Thanks Ryan, Mary wayne.breach@state.or.us awallace74@yahoo.com; maryholden3@msn.com; ora.hartt@yahoo.com; wayne.breach@state.or.us CC: ryan.vogt@state.or.us RE: Writ of Garnishment Date: Tue, 16 Sep :43: Hi Mary, Of the invoices that I received Monday morning from Jorge, the April invoices have all been previously paid (See check number dated 5/9/14 and dated 5/21/14). There was only $1, that was left on that invoice for which we couldn t pay because the invoiced period was prior to the contract period. July invoices have also been paid ( , , and ), except for placements that we are waiting for of $3, for East Multnomah, and $7, for Gresham. Alberta was billed for $1, but we have not received authorization to pay. The August invoices have also been paid except for placement issues of $7, in Midtown, $5, in Gresham, and $1, in Clackamas. In addition, Gresham has not authorized $1, on one of the invoices. We will be sending you 2 checks tomorrow. One in the amount of $26, and one in the amount of $20, Both are net of the 25% garnishment amount. We are also required to pay the attorney named in the garnishment at the same time. This 71

44 represents all invoices in my office that we have approvals for at this time. GIVE US THIS DAY INC Monday, September 15, :45 PM wayne breach; Ora Hartt; a wallace RE: Writ of Garnishment Hi Wayne, So far, our staff is reporting Clackamas, 15 thousand, Midtown, 18 thousand, and Gresham, 16 thousand, have already been approved by the branches. When you state check that was garnished, are you referring to the check that is due on Wednesday? This could indeed get confusing. As well, will the 25% that is taken out for garnishment be held for 90 days, before it is given to the people who are garnishing? We have been told this is the appropriate procedure. Thanks Wayne, Mary wayne.breach@state.or.us awallace74@yahoo.com; maryholden3@msn.com; ora.hartt@yahoo.com; wayne.breach@state.or.us CC: ryan.vogt@state.or.us RE: Writ of Garnishment Date: Mon, 15 Sep :10: Hi Mary, I have one of my staff reviewing the invoices we received this morning, to determine if these were included in the check that was garnished. We also cannot vouch that all of these are payable until we get approval from our branch offices. GIVE US THIS DAY INC [mailto:maryholden3@msn.com] Monday, September 15, :35 AM wayne breach; Ora Hartt; a wallace RE: Writ of Garnishment 72