Advaita (IIT Roorkee Transformation Project) IITR_HCM_MSS_Leave Substitution Help Document. Revision History. Description of Change

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1 Project Name: Document Name: Document ID: Advaita (IIT Roorkee Transformation Project) IITR_HCM_MSS_Leave Substitution Help Document IITR_HCM_ MSS_Leave Substitution Help Document_Version_2.0 Prepared by: Amol Choughule Role Reviewed by: Ram Kumar Vetsa Role Approved by: Atul Kumar Role Released by: Ram Kumar Vetsa Role HCM Consultant HCM Consultant Project Manager HCM Consultant Version: V2.0 Date: Date: Date: Date: Revision History Sr. No. Vers ion No. Date of Revision Secti on Num ber Description of Change Reason for Change Change made by Reviewed by NA Initial Creation Initial Creation Amol Choughule NA Corrections in Point 1 & 2 Corrections done as per the requirement of Ms. Subathra from Core team Amol Choughule Page 1 of 9

2 Contents 1. Introduction to Substitution Function of MSS (Manager Self Services) Basic Portal Navigation Path Portal s Login Page Home Page of the Portal Portal Login & Substitute Creation for Leave Approval... 4 Page 2 of 9

3 1. Introduction to Substitution Function of MSS (Manager Self Services) This document helps understand the Substitute Functionality, which helps leave approver to assign his substitute in his absence. This functionality allows substitute to receive all applications in task list and necessary action can be taken on the same. Note: Atos team should be informed before making any employee Substitute for the first time as it is necessary that the Substitute must have Manager Self Service role to utilize this functionality. 2. Basic Portal Navigation Path Use the following URL to open IIT Roorkee Employee Portal: 3. Portal s Login Page The portal s login page is displayed as shown below. User name Employee number First time Password - IITRDDMMYYYY (DDMMYYYY format is Date of Birth of employee) Reset your new password Then click on Log On Page 3 of 9

4 4. Home Page of the Portal 4.1 Portal Login & Substitute Creation for Leave Approval The portal s login page is displayed as shown below. User name Employee number Password - IITRDDMMYYYY (DDMMYYYY format is Date of Birth of employee) Then click on Log On Page 4 of 9

5 Click on Manager Self Service tab Click on Work Overview tab Page 5 of 9

6 Click on and select Manage Substitution Rule New pop up window would open. Pop up blocker should be allowed for portal. Click on Create Rule Page 6 of 9

7 Follow below given sequence in the given window: 1. Click on Select button as highlighted below. 2. Enter employee number of the substitute who would approve leave request during the absence period. 3. Click Search button. 4. Employee name would display in Current Selection 5. Click Apply. Substitute employee number/name would appear against Nominee Assign These Tasks choose All Page 7 of 9

8 I want the Nominee to: Click the Radio button in front of Receive My Tasks Click Next In this page Click On The rule will be enabled and On radio button below that. Then enter date from which you want the leave workflow to go to your substitute. Click Save after entering date. Substitute Rule is successfully created. Page 8 of 9

9 Once you are back from leave or don t need substitution, then Manager Self Service -> Work Overview -> Click on and select Manage Substitution Rule. Below page would open. Click on tab Turn Off - Again leave applications would start coming only to concerned approver in Manager Self Service ->Work Overview -> Tasks. You may delete the rule if you no more want to use same substitute. Page 9 of 9