66 Productivity Tips. for Office 2016 in Healthcare

Transcription

1 66 Productivity Tips for Office 2016 in Healthcare Healthcare organizations in the United States have long been held to productivity standards in order to remain financially solvent. Although providers focus on caring, quality time, and cultivation of interpersonal relationships with patients, they are still held accountable to effectively manage communication and collaboration. Wrangling , documents, and data is just as much part of a healthcare professional s workday as it is almost any other profession, but it often means that these duties are tackled after a full patient-care shift has been worked, on breaks, and even from remote locations. This publication covers simple shortcuts for increasing productivity in Microsoft Office applications using Office 2016 and Office 365. Although some of these tips work in older versions of Microsoft Office, using Office 2016 with Office 365 helps you work faster, more collaboratively, and from any location. This guide begins with some popular universal shortcuts that work almost anywhere from web browsers to disparate computer applications. And as we move through the guide, you ll notice that many of the tips focus on keeping your hands on the keyboard and away from the mouse, which will help to save you valuable minutes throughout your workday. By using even a few of these tips on a regular basis, busy healthcare professionals can get back to doing what they do best saving lives.

2 Popular Universal Shortcuts Ctrl + X Ctrl + C Ctrl + V Ctrl + B Ctrl + Z Ctrl + Y Ctrl + F Cut Copy Paste Bold Undo Redo Find Microsoft Excel Shortcuts Ctrl + Space Ctrl + Tilde Ctrl + Plus Ctrl + Minus Ctrl +1 Ctrl + Plus sign + Arrow Text Fit Repeat Last Command Selects a whole column To show all formulas To insert cells To delete cells Opens the Format Cells Dialog Box Takes you to the next cell that contains data or the end of a list (works in all directions) Highlight a column then double click on the column separator to expand the column to fit the text F4 (For example, if you select a cell and highlight it green, you can then highlight any other selected cell green by pressing F4)

3 Microsoft Word Shortcuts - Selecting Text Double click left mouse button Triple click left mouse button Ctrl + left mouse button Shift + End Shift + End + Down Arrow Shift + Right Arrow Shift + Left Arrow Ctrl + Shift + Left Arrow Ctrl + Shift + Right Arrow Ctrl + A Select word Select paragraph Select sentence Select to end of line Select subsequent lines Select one character to the right Select one character to the left Select one word to the left Select one word to the right Select all Microsoft Word Shortcuts - Formatting Text Shift + F3 Ctrl + Shift + W Ctrl + Shift + U Ctrl + Shift + D Ctrl + Shift + C Ctrl + Shift + V Ctrl + Shift + Plus sign Ctrl + Equal sign Ctrl + Space bar Ctrl + ] Ctrl +[ Ctrl + Backspace Change case Underline words (no spaces) Underline words (with spaces) Double underline (with spaces) Copy formatting Paste formatting Superscript Subscript Remove manual formatting Increase type size Decrease type size Delete Word

4 Microsoft Word Navigation Alt + T + A Alt + T + O Alt + T + R Alt + T + S Alt + T + W Shift + F5 Autocorrect menu Word options menu Research options Spelling and grammar check Word count Most recent edit (even after the document has been saved, closed and reopened) Microsoft Word Shortcuts - Special Characters Shift + Enter Ctrl + Enter Line break Page break Alt Degree Symbol ( ) Alt Square Root Symbol ( ) Alt + 21 Section Symbol ( ) AutoCorrect for Microsoft Word Productivity If you frequently type the same words and phrases throughout the day, using AutoCorrect can significantly increase your productivity. This is especially useful in a healthcare setting when using difficult-to-remember medical terms and acronyms. Here s how it works: Use ALT+T+A to bring up the autocorrect menu. Enter a typing shortcut in the Replace box, and the full word in the With box. Here are some examples using the abcz method of typing shortcuts (first three letters plus last letter of the word): hsgy (enter this is the Replace box) hepatosplenomegaly (enter this in the With box) oopy (enter this is the Replace box) oophorectomy (enter this in the With box) pina (enter this is the Replace box) pinguecula (enter this in the With box) Now, whenever you type hsgy and hit space or enter, it will automatically expand to hepatosplenomegaly, and so on with the other words you ve entered. You can also use this same method to type entire sentences, or expand acronyms automatically while simply typing normally:

5 Typing cmtd can automatically expand to Charcot-Marie-Tooth Disease Typing lasik can automatically expand to laser-assisted in-situ keratomileusis Typing tyfto can automatically expand to Thank you for the opportunity to participate in the care of your patient AutoCorrect can store entire sentences or paragraphs of up to 255 characters. For shortcuts that conflict with common English words or proper nouns, adding the letter x to the end of the shortcut eliminates confusion. Although electronic health records systems relieve much of the burden of creating complex medical reports and communication among physicians, using AutoCorrect to facilitate additional written communication can be a powerful productivity tool. Microsoft Outlook Shortcuts Ctrl + Shift + A Ctrl + Shift + C Ctrl + Shift + M Ctrl + Shift + K Ctrl + 1 Ctrl + 2 Ctrl + 3 Ctrl + Period Ctrl + Comma Ctrl + D Create appointment Create contact Create message Create task Mail Calendar Contacts Next message Previous message Delete mesage NEW with Outlook Add Attachment: Choosing to add an attachment from Outlook now automatically pulls up a list of recent documents, which you can share as a classic attachment, an embedded attachment, or a cloud attachment. 2. Work Groups: Create and manage groups from within Outlook to easily keep tabs on group activity, access conversation history, and manage files and group notes stored on OneDrive. 3. Clutter: Scans your Outlook inbox and moves what it deems to be the less important s to a new folder called Clutter. This feature learns from the actions you take in your inbox and responds according to the way you interact with the you receive NEW with Office Easy Share: Click the share button in the upper right corner to invite others to immediately collaborate with you on a document. Users can work together in real time within the same document.

6 2. Tell Me: Simply type what you want to do and be guided directly to the command or through the process. The two features below are new with Office 2016 and work across all Office 2016 applications Microsoft Office Bonus Shortcuts 1. Double click the Format Painter icon to toggle it on. This will allow you to paint multiple sections in a document without needing to copy the desired format again. 2. Ctrl + F1 to show or hide the ribbon in any Microsoft Office application. At Crayon, we understand the complex technology required in order for you to meet compliance regulations, reduce costs, and improve communication for your hospital, clinic, or healthcare organization. Optimizing your technology solutions can offer increased benefits by ensuring that you only deploy what you need, when you need it. Deploying technology often means complex license requirements and this is where effective SAM processes can really help. Crayon can offer your healthcare organization a broad range of SAM Services which enable organizations to mitigate their risk by establishing effective license management and therefore realize ROI within weeks of the initial engagement. Crayon is the global leader in Software Asset Management (SAM) & Volume Licensing Services. As trusted advisors to the world s leading organizations, we help our clients truly optimize their licensing estate. We take a consultative approach to understanding the requirements of our customers in healthcare organizations by simplifying the management of software assets and also by identifying opportunities for cost savings while maintaining compliance.