Subsite Admin Manual GES_Presenter_Manual_TC_ _v1.5

Transcription

1 Subsite Admin Manual GES_Presenter_Manual_TC_ _v / 05 / 13 Version 2.4

2 Table of Content Target... 4 Software Release Version... 4 Chapter 1. Gridow basic requirement... 5 Chapter 2. Log in... 6 Chapter 3. Log out... 6 Chapter 4. Management Function... 7 Chapter 5. Site management function User Management Add user Batch import staff Organization managment User records log Style Management Login Page Logo Program Image Access Management News Managment Site Usages Chapter 6. Presentation Video station function list Chapter 7. Forum function list Chapter 8. Document Center function GES_Subsite_Admin_Manual_EN_ _v2.4

3 Revision- Version Date Section Description Revised by /9/24 The whole document First edition Lucy Hsu /11/1 The whole document Modify the field restrictions Lin /12/28 Chapter 5 Modify the field restrictions,change picture Lin /2/21 Chapter 1 Modify the field restrictions Lin /5/17 Chapter 1,6 Modify the field restrictions,change picture Lin /8/8 Chapter 5, 7 Modify the field restrictions,change picture Lin /8/16 The whole document Modify the field restrictions Lin /8/27 The whole document Modify the field restrictions Lin /11/7 Chapter 5 Modify the field restrictions,change picture Lin /2/12 The whole Modify the field document restrictions,change picture Lucy Hsu Modify the field /3/12 Chapter 5 restrictions,change picture, add Lin Access Management function /5/22 Chapter 5 Modify the field restrictions Lin /8/9 Chapter 5 Modify the field restrictions,add Program Image and allow login Lisa IPs function /3/17 Chapter 1 Modify the field restrictions Lin /5/13 Chapter 5 Modify the field restrictions,change picture Lin 3 GES_Subsite_Admin_Manual_EN_ _v2.4

4 Target This user manual is instructions, which focus on Gridow service s " administrator ". If you are an "audience" or an " presenter " role. Please refer to related manual. Software Release Version Operations described in this document refer to software released on 2015/05/13. 4 GES_Subsite_Admin_Manual_EN_ _v2.4

5 Chapter 1. Gridow basic requirement Basic requirement of Subsite Admin PC Device Specification Microsoft Internet Explorer 10 Windows 7 Internet Explorer 11 (Compatibility view) Firefox 32 and above (Enable Flash plugin) Chrome 37 and above (Enable Flash plugin) Microsoft Internet Explorer 10 Operating Windows 8 Firefox 32 and above (Enable Flash plugin) System Desktop mode Chrome 37 and above (Enable Flash plugin) Microsoft Internet Explorer 11 (Compatibility view) Windows 8.1 Firefox 32 and above (Enable Flash plugin) Desktop mode Chrome 37 and above (Enable Flash plugin) Mac OS X 10.6 Mac Safari 7 and above and above CPU Memory Software Protocol Intel Core 2Duo Processor2 GHz and above 2 GB and above Flash player 11.x and above HTTP (port: 80) HTTPS (port: 443) 5 GES_Subsite_Admin_Manual_EN_ _v2.4

6 Chapter 2. Log in 1. Please enter Subsite Name 2. Enter username, password and click log in Title Default Description Comment Subsite name - Limit 3-16 character in English, numbers and _ Input your subsite name Username - Limited 4-50 character in English, numbers and _.@ Input your account Password - Limit 6-14 character in English and numbers Title Function Comment Automatically logout without operating for thirty Login minutes after login. Locked mandatorily with entering wrong password 5 times. Chapter 3. Log out Click logout on top of the screen. 6 GES_Subsite_Admin_Manual_EN_ _v2.4

7 Chapter 4. Management Function Title Function Comment Home Display alarm message when quota usage exceeds 90%. 7 GES_Subsite_Admin_Manual_EN_ _v2.4

8 Chapter 5. Site management function 1.User Management 1-1 Add user 1.Click " Add User" Title Default Description Comment select group - enter keyword - Limited to 200 characters in move to group - Download - File name: UsersInfo_ yyyy-mm-dd.txt 8 GES_Subsite_Admin_Manual_EN_ _v2.4

9 2. Admin account setting 3. Enter After completing the admin setup, click edit permission to set staff privileges 4. Click" Finish" to complete Title Function Comment Most be an authentic address, system will automatically send a confirmation letter. Title Default Description Comment Username - Limit 4-50 character English, numbers and _.@ New Password - Limit 6-14 character English and numbers Confirm New Password - Limit 6-14 character English and numbers Need the same value with the new password. 9 GES_Subsite_Admin_Manual_EN_ _v2.4

10 Full Name - Limited to 50 characters in Group default - Limited to 100 characters in English, numbers and _.@ Preferred English (United Option value: Language States) English (United States) 中文 ( 繁體 ) ( 中華民國 ) 中文 ( 中华人民共和国 ) 日本語 ( 日本 ) Time Zone (UTC +08:00) Beiling, Taipei, Hong Kong User Type Internal User Option value: Internal User External User Gender - Option value: Male Female Telephone - Limited to 50 characters, numbers and # Cellphone - Limited to 50 characters, numbers Address>Count Taiwan ry Address>Regio - Limited to 30 characters in n Address>Postal Limited to 50 characters in Code English and numbers Address>Street Limited to 50 characters in Subject to a formal format. 10 GES_Subsite_Admin_Manual_EN_ _v2.4

11 Photo Expiry Date Setting Expiry Date Setting Enabled Unlimited Access Option value: Enabled Disabled Option value: Unlimited Access Valid Till Recommend size : 160 * Authorized presentation video station anchor permissions 6. Authorization forum moderator 7. File upload, download permissions 8. Click "Update" to complete the setting Title Default Description Comment Presentation Video Setting Audience Option value: Presenter Audience Presentation Video Setting Unlimited Access Option value: Unlimited Access Valid Till Forum Setting User Option value: Moderator User 11 GES_Subsite_Admin_Manual_EN_ _v2.4

12 Forum Setting Unlimited Access Option value: Unlimited Access Valid Till Document Center Setting Download Only Option value: Upload + Download Download Only Document Center Setting Unlimited Access Option value: Unlimited Access Valid Till 1-2 Batch import staff 1. Click "Import Users" Title Default Description Comment select group - enter keyword - Limited to 200 characters in move to group - Download - File name: UsersInfo_ yyyy-mm-dd.txt 2. Click" Browse " and select batch CSV file Refer to batch file instruction Refer to download sample files 3.Click "Upload" to finish 12 GES_Subsite_Admin_Manual_EN_ _v2.4

13 1-2-1 Batch file instruction Each column represents a new personnel data, 14 parameters for each column and in accordance with the following order of division by commas. (Parameter content must not contain commas). Please file saved as CSV format or any word processing tools, fill in the above parameters by a comma separate compartments Parameter Field Annotation Add/Edit Add 0,Edit 1. * Username Limit 4-50 character English, numbers and _.@ * Password Limit 6-14 character English and numbers * Organization If organizations has not yet been established, the system will automatically create * Expiration setting Blank means no expiration. Date Format YYYYMMDD * Name Limited to 50 characters in Sex Optional Male 0, Female 1. * Limited to 100 characters in English, numbers and Contact phone number Mobile phone number Zip code Sates/ providence Address Add account notification Module 1 Module 1 Permission Module 1 Expiry Date Optional Limited to 50 characters, numbers and # Optional Limited to 50 characters, numbers Optional Limited to 30 characters in Optional Limited to 50 characters in English and numbers Optional Limited to 50 characters in Optional, default set 0 No 0,Yes 1. presentationvideo Presenter 1, Audience 0. Blank means no expiration. Date Format YYYYMMDD 13 GES_Subsite_Admin_Manual_EN_ _v2.4

14 Module 2 forum Module 2 Moderator 1, User 0. Permission Module 2 Expiry Blank means no expiration. Date Format YYYYMMDD Date Module 3 documentcenter Module 3 Upload + Download 1, Download Only 0. Permission Module 3 Expiry Blank means no expiration. Date Format YYYYMMDD Date Note one: The parameter is used 1. Add/Edit field is 0, * was required fields. 2. Add/Edit field is 1, * was optional field. Blank is not to change the content. 14 GES_Subsite_Admin_Manual_EN_ _v2.4

15 After sample file download can be fill various parameters in the cell and save the file as.cvs format If you use a word processing tool, archiving need to be saved as "UTF-8" encoding format. 1. Right-click on the CSV file, choose Notepad to open the file 15 GES_Subsite_Admin_Manual_EN_ _v2.4

16 2. choose "File" "Save As " choose "UTF-8" Encoding Save 16 GES_Subsite_Admin_Manual_EN_ _v2.4

17 1-3 Organization managment 1.Click "Group Management" 2. Click "Add Group" 3. Enter group name 4. Click "Finish" to complete Title Default Description Comment Group Name - Limited to 50 characters in Description - Limited to 500 characters in 1-4 User records log 1. Click "Usage" Title Default Description Comment select group - enter keyword - Limited to 200 characters in move to group - Download - File name: UsersInfo_ yyyy-mm-dd.txt 17 GES_Subsite_Admin_Manual_EN_ _v2.4

18 2. Click the "Detailed Records" to view System Log records, participation record, registration records and answer the questionnaire records 18 GES_Subsite_Admin_Manual_EN_ _v2.4

19 2. Style Management 2-1 Login Page 1. Click "Browse" to select index.htm file 2. Click "Upload" to update the entry page Title Default Description Comment Web Page - *Attention 1. Can only upload file named index.htm. 2. For update, please upload the modified index.htm again. 3. For files such as image or flash, please use external links within the index.htm. 19 GES_Subsite_Admin_Manual_EN_ _v2.4

20 The entrance page content refers not yet login page before the site 1. Each file name "index", the file extension is required for ".htm" and the file size cannot exceed 30MB before being uploaded properly. 2.To updates resubmit new file. 20 GES_Subsite_Admin_Manual_EN_ _v2.4

21 2-2 Logo 1. Click "Browse" and select file 2 Click "Upload" and change the website logo Title Default Description Comment Logo. - Can only upload gif or jpg file format. Suggested picture size is 250x60 File size cannot exceed 4MB Logo management means to manage the logo appear on top left hand corner 21 GES_Subsite_Admin_Manual_EN_ _v2.4

22 2-3 Program Image 22 GES_Subsite_Admin_Manual_EN_ _v2.4

23 3. Access Management Title Function Comment Allow Login IPs All login pages should be checked whether logged user's IP is allowed or not. If admin setting is blank, all users could enter web pages normally from all IPs. Allow Viewer Restricting the use of various devices to watch the program viewer's IP, which contains the guests viewing IPs guest link, iframe, embedded code. Referrer host Presenter can open program links with source limitations, and authorized guests need to open the restriction program via these address (domain name or ip) Title Default Description Comment API IPs - Limited to 500 characters in English, numbers and Servers which are permitted to access API. Separate multiple IPs by semicolon ";" Allow Login IPs - Limited to 500 characters in English, numbers and Separate multiple IPs by semicolon ";" Allow Viewer IPs - Limited to 500 characters in English, numbers and Separate multiple IPs by semicolon ";" Format are: (1) * or 1.1.* (2) Referrer host restriction - Limited to 500 characters in English, numbers and Separate multiple IPs by semicolon ";" 23 GES_Subsite_Admin_Manual_EN_ _v2.4

24 4. News Managment 1. Click "Add" Click send automatically to register user, system will send newest info letter to user. 2. Click "Finish" to complete News will appear on home page right hand side 24 GES_Subsite_Admin_Manual_EN_ _v2.4

25 Title Default Description Comment Subject - Limited to 150 characters in Content - Limited to 2000 characters in Importance Level General Option value: Important General On Top - Notify By Do Not Send Option value: Send Automatically Do Not Send Expiry Date Setting Publish Option value: End Publish Expiry Date Setting Unlimited Access Option value: Unlimited Access Publish Till Registered - Option value: (Portal)All Users (Group)default 25 GES_Subsite_Admin_Manual_EN_ _v2.4

26 5. Site Usages Click details view and view account limit be enable at the same time, to participate in the program, Concurrent user history and the number of cumulative storage capacity Title Default Description Comment Duration of conferences attended( hh:mm:ss ) - File name: AttendedDetails_ yyyy-mm-dd _ yyyy-mm-dd.txt Concurrent user history previous 24 hrs of current time After set program type/period and click apply button, statistics chart will be displayed.( One point is representing maximum concurrent user on an interval.) 26 GES_Subsite_Admin_Manual_EN_ _v2.4

27 Chapter 6. Presentation Video station function list Program type Live program add, edit On-demand add and edit View live program View on-demand program Please refer to the Presenter Manual 1.Click "Add" 2. Enter type name 3.Click "Add" to complete Title Default Description Comment Type Name - Limited to 50 characters in Description - Limited to 250 characters in 27 GES_Subsite_Admin_Manual_EN_ _v2.4

28 Chapter 7. Forum function list Forum management Newest topic Forum category Please refer to the Presenter Manual 1.Click "Add" 2. Enter forum name Select Moderator (default set admin to be moderator) 3. Click "Add" to complete Title Default Description Comment Forum Name - Limited to 50 characters in Moderator: please select a moderator If no moderator is selected, subsite administrator will be the default moderator. Description - Limited to 250 characters in 28 GES_Subsite_Admin_Manual_EN_ _v2.4

29 Chapter 8. Document Center function Document type File upload, registration authority, and download record log Document download Please refer to the Presenter Manual 1. Click "Add" 2. Enter type name Please refer to the Pr 3. Click "Add" to complete Title Default Description Comment Type Name - Limited to 50 characters in Description - Limited to 250 characters in 29 GES_Subsite_Admin_Manual_EN_ _v2.4