LASER CUTTER RESERVATIONS

Transcription

1 LASER CUTTER RESERVATIONS ADDING PRINTER TO CALENDAR: Steps 1-7 will help you add the laser printer calendars to your calendar app within OFFICE 365. This will make it easy to see what times are available. If you have already done these steps before, skip to step 8. STEP 1: Go to the UTK homepage. Scroll down and click I AM A CURRENT STUDENT then click on VOLMAIL within the blue boxes. STEP 2: Click on OFFICE 365. Google mail will not work for making reservations. STEP 3: Select the account you would like to use. If this is your first time going through these steps, click on USE ANOTHER ACCOUNT.

2 STEP 4: After logging in find the toolbar at the top of the screen. In the TOP LEFT, click on the 9-SQUARE GRID ICON. STEP 5: Next, select CALENDAR from the app menu. STEP 6: Find the TOOLBAR on the LEFT SIDE of the screen. RIGHT CLICK on OTHER CALENDARS and select OPEN CLAENDAR.

3 STEP 7: This step will add the Fablab laser printers to your calendar view. In the FROM DIRECTORY section of the pop-up box, type in the following exactly (it is case sensitive) how it is shown below: CoAD_FAB_Laser1 Now click OPEN. This will add laser cutter 1. To add laser cutter 2, REPEAT STEPS 6 and 7 then type in exactly what is shown below: CoAD_FAB_Laser2 Click OPEN. Laser cutter 1 and 2 should now appear in your calendar view. To make the printers and their availability easier to delineate, click on the SPLIT button in the top right corner beneath your profile picture.

4 MAKING A RESERVATION: Steps 8 through 15 will help you make a reservation for one of the laser cutters. STEP 8: Within the Calendar App, find the TOOLBAR at the top of the screen. Click on the NEW button to the right of the SEARCH CALENDAR bar. STEP 9: Within the pop-up box, click on SCHEDULING ASSISTANT on the RIGHT SIDE of the box. Another pop-up box will open. STEP 10: Now select the TIME AND DAY you would like to use the laser cutter. You are limited to: 2 consecutive 30-min time slots 2 hours of time per day 6 hours of time per week You must leave at least one time slot after 2 consecutive reservations before scheduling 2 more. Outside of reservations, Drop-Ins are still allowed. Please be mindful of others as well.

5 STEP 11:! IMPORTANT! In the ATTENDEES box, type in the laser cutter you would like to use and select it. Failure to do this step will result in an incorrect reservation! STEP 12: After selecting the laser cutter, make sure it says FREE beneath the name of the cutter and then click OK at the TOP LEFT of the pop-up box. (note: If it does not say free, you will not be able to make the reservation.) STEP 13: Make sure the laser cutter you select should be shown as an ATTENDEE to the right. Below the DETAILS section, click on the type box. Type in descriptive information that includes: YOUR NAME STUDIO PROFESSOR COURSE NUMBER

6 STEP 14: Double check the information (time, attendees, details). Change the reminder time if you like as well. Now click SEND to finalize the reservation. STEP 15:! IMPORTANT! A CONFIMATION should be sent to your address if the reservation was successful. To check and see if your name appears on the laser cutter, refresh the calendar by DOUBLE-CLICKING ON the laser cutter you chose. Your name should appear. IF YOU DO NOT RECEIVE AN , YOUR RESERVATION WAS UNSUCESSFUL! Your reservation has now been made. Try to show up 15mins beforehand with material cut to fit the printer (dimension are 18" x 32").

7 ! IMPORTANT! TIME ZONE SETTINGS PLEASE TRIPLE CHECK YOUR TIME ZONE. IF THE TIME ON THE CALENDAR IS NOT THE SAME AS THE TIME ON YOUR PHONE, YOUR TIME ZONE IS NOT SET CORRECTLY. THIS WILL LEAD TO SCHEDULING CONFLICTS. THE FABLAB IS NOT RESPONSIBLE FOR AN INCORRECT RESERVERATION. FOLLOW THESE STEPS TO ACCURATELY SET IT. STEP 1: In the TOP RIGHT CORNER, click on the GEAR SYMBOL to open the settings tab. STEP 2: In the settings toolbar, click on CALENDAR under MY APP SETTINGS.! IMPORTANT!

8 ! IMPORTANT! STEP 3: Under GENERAL, click on REGION AND TIME ZONE. Make sure under CURRENT TIME ZONE it says EASTERN TIME (US & CANADA) If your time zone shows EASTERN TIME but is still incorrect switch to ANOTHER TIME ZONE and the SWITCH BACK to Eastern. STEP 4: After you set the correct time zone, click SAVE at the top left of the box.! IMPORTANT!