Information. Library, is. Navigate ribbons Click-and-drag. Workshop. Objective. to practice. you. Pre-requisite Skills. To enable you.

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2 Workshop Information [ITS], inn conjunction with the Massey University proud to provide you with this training opportunity. Library, is Workshop Objective To demonstrate word processing and layout features of Microsoft Word 2010 allow you to practice using these features in a learningg environment so that you can be more confidentt in creating a variety of work or study documents. Pre requisite Skills To enable you and other workshop participants to get thee most of this learning opportunity, please ensuree you possess the pre requisite skillss for this module before you participate,, as outlined below. Pre-requisite Skills A basic skill level in using Microsoft Windows, and in particular Microsoft Office applications, is required before completing this module. Forr example you should be able to: Open and close applications from thee Start Menu Minimise and maximise windows Navigate ribbons Click-and-drag and right-mouse-clickk save and save-as, and Copy and paste, undo 1

3 Learning Outcomes On completion of this workshop you will have a knowledge of andd be confident in using the following features of Word 2010: Change the size, orientation, and margins of a document Adjust paragraph and line spacing of a document Insert and manipulatee pictures Insert and manipulatee tables Format Face to face workshop, duration approximately 30 minutes Additional Resourcess A reliable source off informationn and training on how to use Microsoft Office applications is available online at office.microsoft. com. /office.microsoft.com/en nz/support Help Students can access further assistance at Library Information Commons IT Helpdesk on each campus 8am and 6pm weekdays. Staff can access further assistance by contacting the ITS Service Desk on extension :45am 5pm weekdays (excluding Public and University holidays) ). Theree are additional resources that can be found by using Google,, YouTube, or the Online Writing and Learning Link website which can be foundd at 2

4 Table of Contents Workshop Information... 1 Open Word 2010 New Document... 5 Introduction... 5 Open Word Your Document... 5 Page Set Up... 6 Introduction... 6 Size... 6 Orientation... 6 Margins... 7 Custom Margins... 7 Exercise:Page Setup... 8 Resource Links: Page Setup... 8 Paragraph Formatting... 9 Introduction... 9 Show/Hide Formatting Symbols... 9 Line Spacing Paragraph Sort Illustrations Introduction Insert Illustration Insert Screenshot Resize an Illustration Position an Illustration Tables Introduction Insert Table Style a Table Layout a Table Insert Row Insert Column Delete Row or Column Merge Cells

5 Split Cells Split Table Resize Column Resize Row Distribute Rows or Columns Evenly

6 Open Word 2010 New Documentt Using Microsoft Word 2010 for Windows Introduction In this workshop you will discover some features, and practicee functions to create elements of a Word document including: Page Setup Paragraph Formatting Illustrations Tables Open Word 2010 Start Word using the Windows Start button. Your Document By default a new blank document is open on screen. Save your new blank document to the Desktop off your training PC. Save file as: Firstname Lastname Word 2010 (L1) 5

7 Page Set Up Using Microsoft Word 2010 for Windows Introduction Format your document using functions on the Page Layout command tab in the Page Setup group including: Size Orientation Margins and custom margins Size The default page size is A4. To change the page size setting: 1. Select Page Layout tab > Page Setup group > Size drop down menu. 2. Scroll to the page size you wish to set and click c to selectt it, for example A3. Your page will resize and adjust the display relative to your new page size. Orientation The default orientation is Portrait. To change the page orientation setting: 1. Select Page Layout tab > Page Setup group > Orientation drop down menu. 2. Click to select Landscape as it is the only other orientation choice. Your page will re orient and adjust the display relative to yourr new page orientation. Note: Zoom Use the Zoom slider at bottom right t of the Word Window to zoom in or out to t view resized and reoriented pagess in full 6

8 Margins Margins are the blank space around the edges of the page. Inside the margins is the printable area. The default margins are set to: Top: Bottom: Left: Right: 2.54cm 2.54cm 2.54cm 2.54cm Select one To set page margins, select from a list of pre defined margin settings: 1. Select Page Layout tab > Page Setup group > Margins drop down menu. 2. Scroll to t the margin setting you wish to set and click to select it. Your page margins will reset and adjust the display relative to your new page margins. Note: Sections For documents with multiple sections, the new margin setting will only be applied too the current or selected section(s). Custom Margins To set custom margins: 1. Select Page Layout tab > Page Setup group > Marginss drop down menu. 2. Click Customer Margins at bottom of menu. 3. In Page Setup window > on Margins tab > customise each of the margin settings > click OKK to close window. For example; Top = 2.5cm, Bottom = 2.5cm, Left = 2cm, Right = 2cm Your page margins will reset and adjust the display relative too your new custom page margins. Change Settings These settings will now be available on the Margins drop down menu as Last Custom Setting. 7

9 Warning: Print Margins Printers require minimum margin widths and if widths are set too narrow Word will display an error messagee One or more margins are set outside the printable areaa of the page. To ensure all document content is printed click Fix button to automatically increase the margin width. If you ignore the messagee and try too print the document as it is, Word displays another message: The margins of section 1 are set outside the printable area off the page. Do you want to continue? Click Yes if youu wish to continue to print or No if you wish to fixx margins. Exercise:Page Setup Set up your blank document with the following Page P Layout > Page Setup settings: 1. Size = A3 2. Orientation = Landscape 3. Margins: Top = 1.75cm Bottom = 1.75cm Left = 1.75cm Right = 1.75cm 4. Zoom out so you can see your whole w page in full view. Resource Links: Page Setup More information aboutt Page Setup can be found online. Here are a few resources: Search: Office.Microsoft.com > Support > Word > 2010 Page Setup 8

10 Paragraph Formatting Using Microsoft Word 2010 for Windows Introduction Format paragraphs using the tools available on thee Home command tab in the Paragraph group to: Show/ /Hide formatting symbols Spacing o Line o Paragraphh Sorting Show/Hide Formatting Symbols Show (or hide) hidden formatting symbols, including paragraph marks by clicking the Show/Hide icon. In your document ensure you have typed text then: On the Home command tab in the Paragraph group, click Show/Hide icon. For example, here are some examples of the symbols you might see: Paragraph mark (Enter) Space Tab Cell mark (end of content in a Table cell) 9

11 Line Spacing To change the amount of white space between lines of text: 1. Click and drayou want to change. 2. On Home tab > inn Paragraph to select the text Group > select Line and Paragraph Spacing drop down menu. 3. Click to t select thee line spacing setting you want. OR To set more precise spacing, select Line Spacing S Options and change the line spacing settings to what you want. Paragraph Spacing To change the amount of white space between paragraphs: 1. Click and draparagraph(s) youu want to to select the change. 2. On Home tab > in Paragraph Group > select Line and Paragraphh Spacing drop down menu. 3. Select Options Line Spacing 4. In the Paragraph window in the Spacing section change the spacing s Before: and After: > click OK to close the window. 10

12 Sort Use the Sort icon to Alphabetise text (ascending A Z or descending Z A) Orderr numbers (ascending lowest highest or o descendingg highest to lowest) Sequence dates (ascending earliest latest or descending latest earliest) To sort a list paragraph: 1. Click and drathe list paragraph. 2. On Home tab > in Paragraph group > click the Sort icon. to highlight 3. In the Sort Text Window > change settings too suit your sort. 4. Click OK to close window > Take a look at howw your list has been sorted. 11

13 Illustrations Using Microsoft Word 2010 for Windows Introduction Visually communicate information in your document using illustrations, ncluding Picture, Clip Art, Shapes, Smart Art, Charts and Screen shots. In this topic we will: Insert illustrations Resize illustrations Position illustrations Insert Illustration To insert a illustration intoo your document: 1. Place cursor in document wish to insert picture. where you 2. On the Insert tabb in the Illustrations group click Picture. 3. Browse the Insert Picture window to select picturee > click Insert to close window. Insert Screenshot To insert a screenshot intoo your document: 1. Place cursor in document where you wish to insert screenshot. 2. On Insert tab > in Illustrations group click the Screenshot drop down menu. 3. Either select an Available Window to screenshot, orr select Screen Clipping tool: a. An Available Window selection will w screenshot and insertt the image. b. Use the Screen Clipping tool to click c and drag to select and area of your screen to screenshot and insert. 12

14 Resize an Illustration To adjust the height andd width of an illustration: 1. Click on the illustration to see the framee (and launchh illustration contextual tab; e.g. Drawingg Tools, Picture Tools, SmartArt Tools Chart Tools). 2. Before you resize, lock the aspect ratio to avoid distortion: a. On the illustration ss contextual tab, on the group, click the more icon Format tab in the Size b. Tick the Lock Aspect Ratio tick box. c. Click OKK to close the window. 3. In the Size group specify either a width or a height dimensionn and press Enter key to resize illustration. OR 4. Click on the illustration frame s corner toggle and drag to resizee (smaller or larger). Position an Illustration To arrange your page text and illustrations using Position: 1. Click on the illustration to see the frame (and launch illustration contextual tab; e.g. Drawing D Tools, Picture Tools, SmartArt Tools, Chart Tools). 2. On the Format tab, in the Arrange group, click the Position drop down menu. 3. Choose how to position your illustration: a. In Line with Text This is the default position (illustrations are inserted at the cursor position or where you click and drag to create it). b. With Text Wrapping Choose where on the page to position your illustration with Square text wrapping. Using Position with w Text Wrapping is less flexible than using text wrapping on its own. 13

15 Tables Using Microsoft Word 2010 for Windows Introduction Organised document content using tables to layout sets of information in a more easy to read format. In this topic we will: Insert, style andd layout a table. Insert Table To insert a table into yourr document: Place cursor in i documentt where you wish to insert table. 4. On the Insert tabb in the Tables group clickk Table. 5. Hover you mouse over the Table drop down menu to highlight the number of columns and rows you wish to insert and click to select. Tip: Table inherits font and paragraph formatting from cursorr position in document. Style a Table To style a table in your document: 1. Place cursor in a cell of the table you wish to style too launch the Table Tools contextual tab. 2. On the Design tab in the Table Styles group select a predefinedd style from the drop down menu. OR 3. Highlight specific cells, rows, columns to launch Tablee Tools contextual tab. 4. On the Design tab use Table Style Options checkboxes and or Shading and or Borders. 14

16 Layout a Table Use tools available on the Table Tools contextual tab on thee Layout tab to: Insert or delete columns or rows Merge, split andd resize cells and split table. Insert Row To insert a new row: 1. Place cursor in a cell where you wish to insert new row to launch the Table Toolss contextual tab. 2. On Layout tab > in Rows & Columns group > select Insert Above to insert a row abovee your cursor position. OR On the Layout tabb in the Rows & Columnss group select Insert Below to insertt a row beloww your cursor position. Insert Column To insert a new column: 1. Place cursor in a cell where you wish too insert new column to launch the Table Tools contextual tab. 2. On the Layout tabb in the Rows & Columns group select Insert Left to insert a column to the left of your cursor position. OR On the Layout tabb in the Rows & Columnss group select Insert Right to insert a column to the right of your cursor position. Delete Row or Column To delete a row or column from your table: 1. Place your cursor in a cell in the row or column you wish to deletee to launchh the Table Tools contextual tab. 2. On the Layout tab in the Rows & Columns group select Delete drop down menu > click to select Delete Rows or Delete Columns. Merge Cells To merge cells in a table so that the cell definitionn is removed from between selected cells: 1. Select cells you wish to merge to launch the Table Tools contextual tab. 2. On the Layout tabb in the Merge group select 15

17 Merge Cells. Split Cells To split cells in i a table so that the new cell definitions are added between selected cells: 1. Select cells you wish to split to launch thee Table Tools contextual tab. 2. On the Layout tabb in the Merge group select Split Cells. 3. In the Split Cells window select the number of columns and rows to create. 4. Tick Merge cells before split > click OK too close window. Split Table To split rows in a table soo that the original table iss divided into two t tables: 1. Place your cursorr in a cell in the row below where you wish to split the table to launch the Table Tools contextual tab. 2. On the Layout tabb in the Merge group select Split Table. Resize Column To manually resize r a column using your mouse: 1. Position your mouse between columns too turn mousee pointer into a cross. 2. Click and drag gridline to left or right to increasee or decrease column width. To set column width to specific measurement: 1. Place your cursor in a cell of the column you wishh to resize to launch the Table Tools contextual tab. 2. On the Layout tab in the Cell Size group click Width (Table Column Width) and change the value. 16

18 Resize Row To manually resize r a roww using your mouse: 1. Position your mouse between rows to turn mouse pointer into a cross. c 2. Click and drag gridline up or down to increase or decrease row height. To set row height to specific measurement: 1. Place your cursorr in a cell of the row you wish to resize to launch the Table Tools contextual tab. 2. On the Layout tabb in the Cell Size group click Height (Table Row Height) and change thee value. Distribute Rows or Columns Evenly To make rows or columns the same size: 1. Select the rowss or columns you wish to make the same size to launchh the Table Tools contextual tab. Tip: Use the Ctrl button to select non sequential rows or columns. 2. On the t Layout tab in the Cell Size group click Distribute Rows Evenly or Distribute Columns Evenly. 17

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