PRESENTS. Introduction to vtools.webinabox

Transcription

1 PRESENTS Introduction to vtools.webinabox

2 Table of Contents WebInABox Home page Select Organizational Unit Edit Welcome Page Edit Calendar Page Edit Officer Roster Page Edit Other Units Page Edit Blog Page Edit Links Page

3 Table of Contents Edit Files Page Preview, Save, or Discard changes Preview WebInABox site Save Changes Activate Website Viewing Activated site Adding a link after saving changes

4 WebInABox Home Page Navigate to WebInABox sites can be accessed directly or from the main WebInABox page. Only volunteers appearing on the Section Officer Roster can login to create and edit WebInABox sites. Please use your IEEE web account to log in. Navigate to to learn more about IEEE web accounts.

5 Select Organizational Unit This page allows you to select an Organizational Unit and edit its site. Note Logout and Help links. Select a site that you want to edit

6 Edit Welcome Page This page allows you to enter information for the Welcome page of your site Name of the site you are editing Will be shown on top of every page GIF, PNG, JPEG Default text. Please feel free to change, as needed. Let us leave the name of the site and the text for the Welcome page, and enter an announcement. You can add announcements here.

7 Edit Calendar Page This page allows you to easily get your meeting information from the vtools.meetings tool You can learn more about the vtools.meetings tool by visiting its Wiki page (links to all the Wiki pages are available from g). If you would like to start using vtools.meetings, please us at

8 Edit Calendar Page cont d. Enter the parameters for the events you d like to show. Then, click Next.

9 Edit Officer Roster Page This page allows you to specify what officer information will be shown to site visitors. Officer Information is automatically pulled from our database which is updated through vtools officer reporting. Please note that newly elected officers can log in to the tool to edit what information (e.g Position, Name, Phone) is visible to site visitors.

10 Edit Officer Roster Page cont d. Corresponding check boxes for each position will display their information. Let s show names and addresses for section Chair, Vice Chair, and Secretary. Then, click Next.

11 Edit Other Units Page This page allows you to specify information about geo units related to your section or chapter. This information is automatically pulled in from the IEEE database. It includes geo units names and websites if their URLs have been reported to the IEEE. You can also add information about geo units not associated with your section or chapter directly. For example, you can add information on you sister section from a different region.

12 Edit Other Units Page cont d. Click Add other unit to submit

13 Edit Other Units Page cont d. You can edit information by typing directly in the text box and then clicking on the Edit other unit button. Then, click Next.

14 Edit Blog Page You can add the Blog s RSS feed URL here. Then, click Next.

15 Edit Links Page This page allows you to add links that might be of interest to the site visitors. You can add custom links in addition to the links automatically provided for you.

16 Edit Links Page cont d. Click Add link to add the new link.

17 Edit Links Page cont d. You can delete a link by clicking on the Delete link button. Then, click Next.

18 Edit Files Page You can attach files that will be available to visitors of the site. Choose expiration, or No expiration. Then choose Protection level. Then, click Next.

19 Preview, Save, or Discard changes This page allows you to preview your site before saving, as well as to save or discard changes. You can preview the changes before saving them.

20 Preview WebInABox site Welcome screen Note the site s name Click here to close preview Visitors can subscribe to announcemen ts via RSS. On occasion, WebInABox will automatically show major IEEE announcements.

21 Preview WebInABox site cont d. Meeting information will be automatically pulled from vtools.meetings and shown on the Calendar page Let s click on the meeting link to get just a small glimpse of what vtools.meetings tool can do for us.

22 Preview WebInABox site cont d. This meeting notice was created using vtools.meeting tool in just a few minutes! Visit vtools.meetings Wiki page for more information.

23 Preview WebInABox site cont d. Information on the related geo units will be automatically pulled from the central database Let s take a closer look at the information generated on this page. Geo units information is automatically pulled in from the central IEEE database. It includes geo units names and websites if their URLs have been reported to the IEEE.

24 Preview WebInABox site cont d. Auto-generated Links added manually will show below the automatically-generated links. Then, click Close Preview

25 Preview WebInABox site cont d. Remember to save the changes by clicking on the Save Changes link!

26 Save Changes Click Next button.

27 Activate Website Click to activate the site. Newly created sites can be made visible to the general public by activating them. Existing sites can be taken off-line by deactivating them. Let us activate the site that we just created.

28 Activate Website cont d. Direct link to the site; click this after completing this slide. Easy to remember URL can be requested Click to take the site off-line

29 Viewing Activated site This is what the site we have created looks like. Let s now browse through the site pages.

30 Viewing Activated site cont d.

31 Viewing Activated site cont d.

32 Viewing Activated site cont d.

33 Viewing Activated site cont d. Suppose we want to make changes to the existing site. It is easy to do. As an example, let us add a new link.

34 Adding a link after saving changes Click back onto the tab from when you were editing the site. Then, click on Links

35 Adding a link after saving changes cont d. Enter link information Then, click on Add link

36 Adding a link after saving changes cont d. Link has been added

37 Adding a link after saving changes cont d. Now, scroll back up and click on Preview and Save Changes

38 Adding a link after saving changes cont d. Remember to save changes!

39 Adding a link after saving changes cont d. Note the new link Let us now log out from the tool.

40 Adding a link after saving changes cont d. Click on the Logout link

41 Adding a link after saving changes cont d. Remember to close the browser window to complete the logout process.

42 Thank you! Thank you for viewing the tutorial. Please remember to visit vtools site ( to learn more about our projects. If you have any questions regarding vtools.meetings, please us at: Thank you!