Search V2. Bullhorn Database

Transcription

1 Search V2 Bullhorn Database

2 Contents Access to Search via Bullhorn Search what s on my screen? How to start Search Social Channels Action Buttons Bulk Candidate Actions Tag/Hotlist Shortlisting Tearsheet Messaging Results display- additional Information Talent Search Candidate Profile Saving and Accessing Saved Searches Watchdogs Support Details

3 Access to Search via Bullhorn Search is a one-stop shop for all your active search resources. It enables you to search across multible CV databases including your Talent search database, bullhorn database, job boards, Google + & Social Sourcing. It is designed to be a useful, time-saving resource which you will find invaluable. To access the multi search product 1 2 Click Marketplace first Click Broadbean - Search This will take you through the Search platform on Broadbean. 2 1

4 Search what s on my screen? This area will show how many results have been found This will allow you to Clear search criteria, Save searches and Create Watchdogs This area is for your search keywords and additional criteria This is where your job boards and social channels are select a channel to receive the results in the main page. These channels are managed by your Superadmin user

5 Search Screen - continued This area will allow you to select additional unique criteria supported by the channel you have selected These action icons have bulk functionality to Tag/Hotlist, Shortlist, Tearsheet, and Forward 7 These action icons have individual funcionality to Download, Forward, Shortlist, Tearsheet, , Preview & Add to Longlist This Tag/Hotlist icon allows to add and assign Tag/Hotlist (skill codes, personal attributes) against candidates for future search breakdown

6 How to start To start your search, enter your criteria from the top. Your keywords should be in Boolean format. Then insert a location for a radius search (if left blank it will conduct a global search) You can access extra criteria by maximising Within this section you can breakdown your search with additional criteria using Job type and Desired Salary. To minimise area select Broadbean has a free Boolean guide available via our website

7 How to start (continued) The next section down on the screen allows you to select job board or social channels (as you click on the name it will gnerate the results so make sure you have some keywords in place before you select a channel) On the left hand side you can use the additional search criteria to filter your results. The criteria will change per channel selection to reflect what is supported by them. Use the white arrow to expand / minimise sections If a selection is made then the search will refresh to include your newest additional criteria

8 Search Social Channels Talent Search searches for candidates in your Broadbean talentpool all options are for free if you have this product Bullhorn searches across your Bullhorn database LinkedIn searches public profiles on LinkedIn Google+ Google+ profile search with access to any public links associated with that person e.g. Blogs, slideshare Flickr great for design & creative candidates Github great for technical candidates such as developers profile search Stack Overflow great for technical candidates such as developers profile search About.me generalist profile search with access to contact potential candidates Xing searches public profile on Xing great for Dutch / German candidates Twitter searches public profiles on twitter All Social and Public databases are free of charge and can be activated by your superadmin user

9 Action Buttons You will notice along the buttom of each candidate there are a set of action options. As you hover over each icon it will provide a function description Will allow you to Download the CV attachment 2. Will allow you to Forward the CV to the address associated with your or your colleagues login 3. Will allow you to Save the CV directly into the Talent Search database for future use (if applicable) 4. Will allow you to Shortlist the candidate against an advert and will also copy into your Talent Search 5. Will allow you to Tearsheet the candidate 6. Will allow you to Message the candidate with or without a link to your advert (Please note this feature may charge a download to obtain the address for the messaging facility. Messaging candidates in your Talent Search channel is free) 7. Will allow you to Preview information about this candidate without having to download the CV attachment (content may vary per channel) 8. Will allow you to Longlist the candidate ** All actions above except Preview and Longlist will ALSO save the CV in your Bullhorn database Every action button used will automatically turn green after use. It will also populate an activity record in the candidate snippet which can be viewed by everyone in your company (located bottom right corner of profile) - great for preventing duplication and sharing information!

10 Bulk Candidate Actions At the top of the results list there are 5 action buttons: Tags/Hotlist: This will allow you to bulk tag your candidates so you can use these codes to help you breakdown future searches more quickly Shortlist: This allows you to shortlist a candidate(s) to an advert which has been posted through Tearsheet: This allows to associate a candidate against an existing Tearsheet in your Bullhorn account. Message: If you select multiple candidates then click this message icon - it allows you to bulk message candidates. Unlimited characters & unlimited messages (TS users only) Forward: If you select multiple candidates, you can bulk forward them to anyone you want.

11 Tag/Hotlist When you select the Tag/Hotlist icon (located at the top or on the right hand corner of each candidate snippet) a pop-up box like the one shown below will open. To Tag/Hotlist (skill code) someone, just start to type the tag and a droplist will appear with existing codes that may match if they do select it! Tags: These should be Specific codes e.g. Fluent languages, job titles, skill sets, qualifications etc. If you need to create a new tag hit the return button. Then press the Submit button. New hotlists can only be created by your Account Administrator by accessing the Search Admin Panel directly in Broadbean Ideas for Tags/Hotlists tagging candidates with their primary skills or key strengths is a fantastic way to breakdown your searches in future. Long term benefits are great and will enable you to recource much faster! You can search by tag/hotlist, qualify candidates and get them to your clients before your competitors ideal for tough markets!

12 Shortlisting When you select the Shortlist icon a pop-up box like the one shown below will open. To Shortlist (Green Flag) someone to an advert which has been posted via Broadbean, select the advert from the drop down list. Then press the Submit button. When you have clicked the Submit button you will see a confirmation that the candidates have been shortlisted successfully. To return to your results click on Go Back button

13 Tearsheet When you select the Tearsheet icon a pop- up box like the one shown below will open. To associate someone with a Tearsheet which you have in your Bullhorn Database, select the Tearheet from the drop down list. Then press the Submit button. Tearsheets may be called Hotlists in Bullhorn instead (depends on your account). The label is customisable in Bullhorn When you have clicked the Submit button you will see a confirmation that the candidates have been shortlisted successfully. To return to your results click on Back to Results button.

14 Messaging When you select the message icon a pop up box like the one shown below will open. You can amend the subject & message text and by typing in or selecting an advert from the drop down, include an apply online URL to allow candidates to apply for the role Choose a Template (these are created by your superadmin user for search) from the dropdown menu Recipients are automaticlly filled in for you. If you made a mistake, just click the x next to the name to delete the candidate. If you have choosen a template it will be in the body. If you want you can edit. Click Send Message to the candidates all candidates will be blind copied. 4

15 Results display Additional Information 1 You can candidates directly from your Outlook account by clicking on the applicant address (located beside the name Talent Search customers only) You can see how the candidate has been previously ranked via the flagging system. The number reflects the amount of times they have been ranked a particular colour (Talent Search only) The Information icon is automatically populated the moment you use any of the action buttons. Click the icon to see any activity recorded across the company The Notes icon is automatically populated if any notes are created against the candidate across the company. Click on the icon to be taken to the notes section to read in more detail (Talent Search only)

16 Talent Search Candidate Profile If you have our Talent Search Product, when you click view on the results page, a full profile for the candidate will open up. An html version of the candidates CV is on the left hand side. You can edit the candidate information, add notes and view application history.

17 Talent Search Candidate Profile Click this to download the CV submitted by the candidate. This will turn green if already downloaded. Click this to forward the CV to the address associated with your account. Click this to shortlist the candidate. To Shortlist (Green Flag) someone to an advert which has been posted via Broadbean, select the advert from the drop down list. Click this to tearsheet the candidate. To associate a candidate to an Tearsheet which you have in your Bullhorn Database, select the Tearheet from the drop down list. Click here to Longlist the candidate. To Longlist someone to a list, select the existing longlist or create a new one Recent Applications: This will show you a list of adverts the candidate has applied for most recently (up to 5). This will also give you what rank they were given for that application if you are utilising the flagging system on the advert responses. 6 7 Edit the full name and address here. If you discover that the Industry and job type here is not what the candidate is looking for, you can edit this here. You can also specify what the candidates notice period is, recruitment status and their availability date. 8 If the candidate s contact numbers are different from what is in their CV this can be edited here If the candidate s salary expections are different to the role they applied to this can be edited here. 7

18 Talent Search Candidate Profile (continued) Notes: Here you can view notes that have been made for this candidate by other consultants or you can add your own by typing in the field and click + Map: There is a Google map which will search on the post code of the candidates address supplied in their CV. This may be useful for checking how far the candidate lives compared to the job you are thinking of putting them forward for. If you have an account with a social networking site then you could use the tools provided. Click on the relevant icon and you can search for the candidate on that site. This can be used as a way to research your candidates or add them to your network, as long as they have an account too. You can also research companies or generate leads via the Duedil icon.

19 Saving and Accessing Saved Searches To Save your search select the save option on the left hand side. Once you have clicked the Save Search button, your search will be saved and appear in the top right corner of your screen. The number beside the Saved Searches indicates how many searches you have stored. To access your saved search click on the blue link to generate it again To delete your saved search click on the bin icon

20 Watchdogs If you have a search which is pulling back the types of candidates you are after, then you can switch on a Watchdog to automatically re-run this search once every morning and send the new results to you in an . To create a Watchdog click on Create Watchdog on left hand side. You will see a new window appear containing your original search criteria but you can amend or add criteria via this page Once you have completed your chosen criteria click the Create Watchdog button.

21 Watchdogs (continued) The saved Watchdog will be stored in the top right corner of your screen. The of results you receive will look something like this: To manually re-run your Watchdog click on the name To delete your Watchdog click on the bin icon

22 Watchdogs How your results are displayed A quick visual to see how many new watchdog results have been found will be indicated by the green icon. If you want to access your watchdog results, click on the name of the watchdog to re-run the results. Your initial results page will be the following: Beside each job board or social channel there will be a green icon with a number to indicate where the results are actually generated from.

23 Watchdogs How your results are displayed To view these watchdogs, click on the job board or social media channel with the green icon. The following screen will appear: You can also update or change your watchdog criteria within this page. If you spot results with a white banner mixes in between (see screenshot) this indicates that you previously viewed this candidate but they have made recent changes to their CV or profile. If you spot any results with a bold green banner along the candidate profile this indicates new results. That means you have never seen this candidate before. You can have up to 5 Watchdogs running at the same time. Perfect for ongoing requirements!

24 Support details... For any support querries please contact our team or Alternatively you can take part in any of our FREE online training sessions simply register here: