Presence Guide. Aastra 6755i, 6757i and 6757iCT. Schmooze Com Inc. copyright 2011, Schmooze Com Inc. All Rights Reserved.
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1 Presence Guide Aastra 67, 6757i and 6757iCT Schmooze Com Inc.
2 The Presence application lets you manage your current presence status and set preferences on how to handle inbound calls when set to a specific status and also how to check the current status of other users. L1 Bryan Walters 67 Ext.2107 Status: Available Wed Jan 19 9:30am DND Voice Mail Call Fwd Follow-me Presence More First lets press the button for Presence. Available Chg Status Where is?
3 From here you have the following options Chg Status- Press this button if you would like to change your status again. Return- Pressing this button will let you set a return date and time that other users can see when they use the Where Is option. - Here you can change your status preferences. Temp Msg- Pressing this button will let you record a temporary voic greeting that will be played in lieu of your normal voic greeting to any callers that go to your voic while in this status. When you change to a new status this temporary greeting will be erased and your normal greeting will be played. Where Is?- Use this to check on other users current status. - the presence application.
4 At the top of the screen we can see our current status is Available. From here you can choose to: Chg Status- Press this option to change your current status - Here we can set some call rules for each status such as enable DND, Call Forwarding or Follow Me for each status. Where is?- Pressing this option will give you a list of all users and let you see their current status. Where Is? On the main home screen for Presence we will press the Where Is button Available Chg Status Where is?
5 At the top of the screen we can see our current status is Available. From here you can choose to: Chg Status- Press this option to change your current status - Here we can set some call rules for each status such as enable DND, Call Forwarding or Follow Me for each status. Where is?- Pressing this option will give you a list of all users and let you see their current status. Where Is? On the main home screen for Presence we will press the Where Is button First lets press the button for Presence.
6 On this screen we get the following options Select- Press this option to select the current extension that is highlighted Dial- Press this option to call the current extension that you have highlighted Back- Go back one screen Next- Go to the next group of extension. By default the listing of names can only load 20 names. To get the next 20 press the next button. More- Receive more options If we press the More button we will also get the options of Lookup- Press this option to lookup a users name by typing the first couple letters on your phone. - You can change the default behavior of lookups. By default when you press the Where Is button it will give you a list of users. This is nice if you have 15 or under users. The other behavior is to prompt you to start typing the first few letters of the users name and it will than give you a match of users. This is the preferred behavior when you have more than 15 users.
7 Directory ((A-) Bryan Walters? Bryan Walters 480i Bryan Walters 6731i Bryan Walters 6733i Lookup Next More Regardless on how you find your users once you press the select button for a user you have highlighted you have a few options. At the top of the screen we will see their current status and if their phone is idle or in-use. Tony Lewis (4002) Currently Away No return date/time Dial Notify me +Speed Icom Back
8 We have the following options when viewing an extension Dial- Press this button to dial the user normal Notify- Press this option to have the system notify you when a user returns back to an available status. This option is only displayed if the user is currently in a busy mode status. +Speed- Press this option to add this user to your personal Speed Dial application. (Please see Speed Dial on how to use the Speed Dial application on your phone.) Icom- Press this option to intercom the user instead of calling them. When using Intercom their phone will beep and answer on the speakerphone and you can start talking right away. Back- Go back one screen - Leave the Presence Application completely and return to the phones main screen. - Changing how calls that ring your extension are handled on a per status setting When pressing the button on the main Presence Page you will have the option to pick how inbound calls to your extension are handled for each status mode you can toggle to. The default behavior is to just follow your normal call path that you have setup such as ringing your phone or if you have Call Forwarding or Follow me enabled it will follow those options. Available Chg Status Where is? When we press the Pref button we should see a screen like below.
9 Preferences Available (Nothing) Away (Nothing) Out of Town (Nothing) ACW (Nothing) Select Back We should see a list of all status options that are setup on our PBX. We can use the up/down key to move between the different statuses. Once you have a status highlighted that you want to change your preference, on press the select button. Also notice what preference we have setup for each status next to the status name. ACW Do Nothing Activate DND Activate CFWD Activate Follow-me Select Back
10 From here we can choose Do Nothing- This is the default behavior and this tells the system to do nothing special with the calls when we are set to this status and just follow the normal Call Path we have setup. Activate DND- Anytime we change to this status the system will Activate DND for our extension while we are in this status. This will also toggle the DND button and the light on our phones for DND. Activate CFWD- Anytime we change to this status the system will Activate CFWD for our extension while we are in this status. This will also toggle the CFWD button and the light on our phones for CFWD. Activate Follow Me- Anytime we change to this status the system will Activate Follow Me for our extension while we are in this status. This will also toggle the Follow Me button and the light on our phones for Follow Me. Chg Status- How to change your current status Press the Chg Status button on your main Presence screen Available Chg Status Where is? You will than see a list of all statuses and you can use the up/down keys to scoll through them.
11 Change Status At Lunch In A Meeting Available Away Select Cancel Once you have the status you want to change to, press the Select button, ACW No return date/time Chg Status Return Tmp Msg Where is?
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