S_P00_ Create 1099-G W/H Tax Report for Revenue Bureau

Transcription

1 Purpose Use this procedure to create, for the Revenue Bureau, a 1099-G withholding tax report, print spool of 1099-G forms, and electronic file for submission to the IRS. Trigger Perform this procedure when a 1099-G report is required for review, to generate the 1099-G forms, or to generate the electronic file to be submitted to the IRS. Prerequisites The AP-FTI-Revenue BLIS Inbound 1099-G and 1099-INT interface is complete Records in the ZFIT_1099 table are validated by the Revenue Bureau Records include Form 1099-G A large number of records await processing (thousands rather than hundreds) Menu Path Use the following menu path to begin this transaction: N/A Transaction Code S_P00_ Helpful Hints R/O/C column in tables represents Required, Optional, or Conditional entry. For 2009 tax reporting use the 1099GBLS2009 variant. Variant 1099GBLS2009 uses the AP-FTE- Enhancement for Revenue Bureau 1099G & 1099 INT to access the ZFIT_1099 table and create the Forms 1099-G and/or the electronic file. Execute the 1099G BLIS variant is in the Background due to the large number of records processed; the system times out if executed in foreground. Set the start time one hour ahead to allow time to run transaction SM37. This step is required to select the correct variant to run in background. The job fails if started immediately. To use the enhancement, a vendor with 1099-G reportable payments needs to entered in the Vendor field. The variant should already have an appropriate vendor. If not, contact EBS Support. Verify all settings including the Country Specific Settings before executing the transaction. The 1099-G BLIS variant is set up with the Test File checked in the Country Specific Selections. A Test File can be submitted to the IRS for validation prior to submitting the final version. This field should be unchecked before generating the final electronic file. Variants and 1099 forms for the current tax year must be available in production before executing 7/27/20116:37 PM Page 1 of 21

2 these transactions. Contact EBS Support to determine availability. The electronic files are saved to a secure location (\\sapfile\1099$). 7/27/20116:37 PM Page 2 of 21

3 Procedure 1. Start the transaction using the menu path or transaction code. The Generic Withholding Tax Reporting screen displays. Generic Withholding Tax Reporting 2. Click Get Variant. The Find Variant dialog box displays. 7/27/20116:37 PM Page 3 of 21

4 Find Variant 3. Click Created by field. 4. Press "Delete" to remove the name in the Created by field. 5. Click Execute. ABAP: Variant Directory of Program RFIDYYWT 6. Click 1099GBLS2009C. Use variant 1099GBLS2009C 7/27/20116:37 PM Page 4 of 21

5 7. Click Choose. Generic Withholding Tax Reporting 8. Before executing, validate the settings. A vendor with 1099-G reportable payments must be entered in the Vendor field. The variant should incorporate an appropriate vendor. If not, contact EBS Support. 7/27/20116:37 PM Page 5 of 21

6 Generic Withholding Tax Reporting 9. Click to scroll down. 7/27/20116:37 PM Page 6 of 21

7 Generic Withholding Tax Reporting 10. Click to scroll down. Check the screen settings. 7/27/20116:37 PM Page 7 of 21

8 Generic Withholding Tax Reporting 11. Click to scroll up. Review the print settings and the File name. 12. Click General Control. The Country specific field displays. If the Country specific tab is not visible, click another tab and it displays. 13. Click Country specific selection. The Additional selection for US dialog box displays. 7/27/20116:37 PM Page 8 of 21

9 Validate the Country specific selections. Contact EBS Support to correct any errors in the selections so that any and all affected variants are corrected. Additional selection for US 14. Click to scroll down. 7/27/20116:37 PM Page 9 of 21

10 Additional selection for US 15. Click to scroll down. Additional selection for US 7/27/20116:37 PM Page 10 of 21

11 16. Click to scroll down. Review the information. Additional selection for US 17. Click to scroll down. Validate the information accuracy. 18. Click Continue. 7/27/20116:37 PM Page 11 of 21

12 Generic Withholding Tax Reporting 19. Click Vendor field. A vendor with 1099-G reportable payments must be entered in the Vendor field. The variant should incorporate an appropriate vendor. If not, contact EBS Support. 20. Click Program main menu. A drop-down list displays. 21. Execute this transaction in the BACKGROUND for a file with thousands of records. If not, the job times out. Select Execute in Background. 7/27/20116:37 PM Page 12 of 21

13 Background Print Parameters 22. Click Continue. 7/27/20116:37 PM Page 13 of 21

14 Start Time 23. Click Date/Time. Select Date/Time, then set the start time one hour ahead. This allows time to run transaction SM37. This is a required step needed to select the correct variant to run in background. The job fails if started immediately. 24. Click Scheduled start_date matchcode. 7/27/20116:37 PM Page 14 of 21

15 Calendar 25. Click the current date. 7/27/20116:37 PM Page 15 of 21

16 Start Time 26. Click Time field. 27. Click Time matchcode. 7/27/20116:37 PM Page 16 of 21

17 Choose Time 28. Click HH field. 29. Click 12. Set the start time to one hour ahead. 30. Click Continue. 7/27/20116:37 PM Page 17 of 21

18 Start Time 31. Click Check input. 32. Click Save. 7/27/20116:37 PM Page 18 of 21

19 Generic Withholding Tax Reporting 33. Click Back. Go immediately to transaction SM37 to select the correct variant to run in the background. The job fails without this step 7/27/20116:37 PM Page 19 of 21

20 SAP Easy Access 34. Click SM37 - Overview of job selection tree item. 35. Click Enter. 7/27/20116:37 PM Page 20 of 21

21 Result You have executed the first step in creating a 1099-G report for export to a spreadsheet for review, created a print spool of 1099-G forms, and a 1099 electronic test file. 7/27/20116:37 PM Page 21 of 21