Editing your Professional Web Pages (PWPs)

Transcription

1 Editing your Professional Web Pages (PWPs) Introduction Imperial College is implementing a new system for publishing websites called a CMS (Content Management System). A feature of the College CMS is PWPs (Professional Web Pages). These will be set up for all Faculty academic staff and consist of a home page and six sub-pages (Personal Information, Honours & Awards, Research, Publications, Commercial Activity and Teaching) which effectively create small website. See example home page below: The actual information shown on the page is controlled by the person concerned. You can choose whether to display some of the items to College people only, or to all internet users. Some of the information comes from College sources e.g., the personnel system and the Library publications database. You can add information on most of the pages yourself. General Points. The basic PWPs will be set up by the site owner for your faculty or department, and will use the appropriate departmental banner.. The choice of which information will always be displayed (i.e. information you cannot choose to hide) has been made by the PWP sub-team of the College Web Management Team 3. Where there is no information to display on a page e.g. if the person has no Publications to display, the button link to the page will not appear at all. 4. In order to see the College-restricted information, the person browsing the pages must have logged into the CMS. 5. In order to edit your pages, you must log into the CMS using your normal College login and password. 6. In order to enter information in the free-format text areas, you must use a Windows PC. The first time you follow an Edit Content link and go into the Content Editor, the system will attempt to install the editor plug-in on your PC. If this does not install successfully, please contact the Service Desk or your usual IT support person.

2 Editing your PWPs STEP - Logging in Go to the home page of your PWPs - the address will be where xxxxx is your address including the full stop e.g. theresa.nichols or m.brady. If you can't find your PWPs contact the site owner for your faculty or department. Before you can edit your PWPs you need to login using your Imperial College London login name and password. Click the Login link at the bottom of your PWP home page and log in. You should now see a link to Display Controls below the banner and some links to Edit Content. If you don't see these links contact the Service Desk. STEP - Display Controls Click the Display Controls link. You will see the Display Control page selector. A set of PWPs comprises the PWP home page plus 6 sub-pages. Controls for the Home Page are included in the Personal Information section. The Display Controls specify which PWP elements will be shown, and to which audiences. Go into each page and set your display preferences. STEP a - Display Controls - Personal Information The personal information listed in the table is all derived from other College databases, apart from the optional personal photo which you can show as well as, or instead of, your security photo. Some information is always displayed, as agreed in College policy e.g. address. This information is shown by a tick. Other information is displayed according to the setting you choose. If you tick Display Publicly the field will be shown to external visitors to your page as well as internal (College login) visitors. If you leave Display Publicly blank but tick Display Internally, only people who have logged in with a College login will see the field concerned. STEP b - Display Controls - Honours and Awards Use this table to control whether your Honours and Awards information is displayed to internal and external visitors to your PWPs. You input this information yourself on the Honours and Awards page. STEP c - Display Controls - Research Use this table to control whether your Research information is displayed to internal and external visitors to your PWPs. You input this information yourself on the Research page. STEP d - Display Controls - Publications Use this table to control whether your Publications information is displayed to internal and external visitors to your PWPs. The publications information is picked up from the central database maintained by the College Library; you can submit updates through the Publications page. STEP e - Display Controls - Commercial Activity Use this table to control whether your Commercial Activity information is displayed to internal and external visitors to your PWPs. You input this information yourself on the Commercial Activity page.

3 STEP f - Display Controls - Teaching Use this table to control whether your Teaching information is displayed to internal and external visitors to your PWPs. You input this information yourself on the Teaching page. When you have finished setting the Display Controls preferences, click the Close Window link top right to return to your PWP home page. STEP 3 - Editing information Wherever you see a link to Edit Content on any PWP page, you can configure or add information. Some Edit Content links launch a configuration window, while others open the Content Editor for free-format text to be entered. The heading above the Edit Content link tells you the sort of content you should input into free-format fields. Click this link to enter editing mode. STEP 3a Free-format editor If you see a page like this when you click the Edit Content link, you are in the free-format editor. If this is the first time you have used the editor you will be asked for permission to install the editing software. This is an ActiveX component program that you can use within your webbrowser. IMPORTANT - only Windows PCs can be used to edit pages at the moment. If the install fails, please contact the Service Desk or your usual IT support person. You will now be able to see the editor window in your browser. There is a header showing Version Control and Available Versions. Leave the default Overwrite Current Version selected. Within the editor, which you can see is very similar to Microsoft Word, you'll find the current contents if any. You can change the text in exactly the same way you would in Word. STEP 3a - Entering Text Type your information directly into the section below the icon bar. If you wish to add text that you have in another document or webpage you can copy the text and paste it into the browser. To paste click the page where you wish to insert the text (displayed as the vertical flashing line) and then select paste text (either using the paste text button on the toolbar or right click to bring up the menu). IMPORTANT - always use paste text rather than paste or CTRL-V. The paste option also adds html tags which are not allowed. You can apply some simple formatting to text such as bold and italic using the buttons on the tool bar. Underline is discouraged as it can be confused with a hyperlink. In addition you can 3

4 generate a bulleted or numbered list, indent text and also set the alignment options using the relevant buttons. IMPORTANT - please check whether your site owner has published any specific style guidance for your site. This is important to achieve a professional, coordinated look. You can also set text to one of three different header styles. Simply select the text and select the header style from the dropdown box on the toolbar. IMPORTANT - please do not use the Header style as this is intended for the top title text of the page. STEP 3c- Adding a Photo If you want to use a personal photo on your home page and/or your Personal Information page, you must have a suitable photo of an appropriate size loaded onto your computer. Go to the required page, and click the Edit Content link under Personal Photo to bring up the free-format editor. Click below the icon bar to position the cursor, then click the add picture button on the toolbar. The media file selection menu will open. Click the Select New File button and browse to find the photo on your computer. Once selected, the file will be loaded to the server ready to be inserted into the page. 4

5 You should leave the layout options unchanged, but you must give your image a descriptive title to comply with College web rules. These are for speaking browsers for the visually impaired. Click Ok to add the image to the page. STEP 4 - Customising Pages Once you have set your Display Controls, go into each PWP page in turn to customise the information. You can revisit any page at any time to change your information. STEP 4a Home page Banner title You can customise the name shown here from the Personal Information page. Display Controls Click to launch the Display Controls configuration 3. Summary Information Click this Edit Content link to launch the Free-format editor to enter your Summary Information. 4. Security photo This is picked up automatically from the Security database. You can configure the Display Controls to hide or show this photo. 5. Personal Photo Click the Edit Content link under Personal Photo to launch the free-format editor and insert your own photo as in Step 3c REMEMBERING TO ADD A TITLE FOR THE PHOTO. 6. Personal Details These are picked up automatically from your personnel details. To change them, send updates via the College Directory. 5

6 STEP 4b Personal Information 3 4. Link to configure name shown in site banner Click the Edit Content link to launch the site banner name control.. Personal Details These are picked up automatically from your personnel details. To change them, send updates via the College Directory. 3. Security photo This is picked up automatically from the Security database. You can configure the Display Controls to hide or show this photo on the Personal Information page. 4. Personal Photo Click the Edit Content link under Personal Photo to launch the free-format editor and insert your own photo as in Step 3c REMEMBERING TO ADD A TITLE FOR THE PHOTO. 6

7 STEP 4c Honours and Awards 3 4. Link to configure main Honours and Awards information Click the Edit Content link to launch the Honours and Awards control. Add, Edit and Sort your Honours and Awards details.. Other Significant Activities your Other Significant Activities. 3. Plenary Lectures your Plenary Lectures. 4. Further Information Click the Edit Content link to launch the free-format editor to enter your Further Information related to Honours and Awards. 7

8 STEP 4d Research 3. Interests your Research Interests.. Funding your Research funding. 3. Other Research information. Click the Edit Content link to launch the Research control. Here you can a. Select the Research Groups of which you are a part, from a predefined list for all faculties/departments. b. Add, Edit and Sort your Research Staff details. c. Add, Edit and Sort your Research Student Supervision details. d. Add, Edit and Sort your Experimental Facilities information. 8

9 STEP 4e Publications. Link to configure main Publications display Click the Edit Content link to launch the Publication control. This will show all the publications held against your name in the College Library database. The Publication control allows you to generate requests for the Library to hide publications from view, to add new publications or to change existing publication details.. Other your Other publications. 9

10 STEP 4f Commercial Activity. Main Commercial Activity information Click the Edit Content link to launch the Commercial Activity control. Here you can a. Add, Edit and Sort your Consultancies details. b. Add, Edit and Sort your Spinout Involvement details.. Other Activity your Other Commercial Activity. 0

11 STEP 4g Teaching. Main Teaching information Click the Edit Content link to launch the Teaching control. Here you can a. Add, Edit and Sort your Postgraduate Courses/Modules. b. Add, Edit and Sort your Undergraduate Courses/Modules. c. Add, Edit and Sort your Short Courses. d. Add, Edit and Sort your Academic Training Programmes.. Other Teaching your Other Teaching.