EXECUTIVE SUMMARY CAPITAL IMPROVEMENT PROGRAM

Transcription

1 EXECUTIVE SUMMARY Cook County s Capital Improvement Program (CIP) sets forth the plan for the design, construction and renovation of buildings and building systems, making them safe, functional, efficient, and cost-effective to deliver Cook County services to the public. Operating under the new Bureau of Asset Management, with the approval of the Cook County Board President and Cook County Board of Commissioners, the Department of Capital Planning & Policy (DCPP) develops and provides day-to-day oversight of the CIP. DCPP is recommending approximately $1.8 billion in spending over the next 10 years, which averages roughly $180 million a year. The 2015 CIP emphasizes the County s commitment to improving life safety and code compliance with improvements to security, fire, and life safety systems as a continuing priority. CIP initiatives to reduce energy costs and increase operational efficiencies, through effective utilization of space at County facilities, continue to be a focus of the CIP. In 2015, new strategic developments are beginning across the County portfolios, starting with the Stroger Campus redevelopment. The focus continues to be on making investments that reduce or minimize long-term operating costs associated with County real estate utilization. Department of Corrections New Security Post CAPITAL IMPROVEMENT PROGRAM STRATEGIC FRAMEWORK FOR CAPITAL IMPROVEMENTS In 2013, DCPP and Real Estate Management (REM) had a consultant team assess designated County-owned facilities and conduct condition assessments of building structures, systems, utilities, equipment, and site systems; rate the facility conditions; and develop comprehensive reports. From the inspection data, a long-range capital improvement plan for years 2014 to 2023 was developed to prioritize and address identified capital needs on a strategic basis. In 2014, the consultant team made recommendations for each of the County portfolios detailing how to strategically consolidate and make better use of our County assets. This year s CIP includes these prioritized capital needs as well as identifies recommended strategic redevelopment initiatives for implementation.

2 The 2015 CIP is a 10 year plan with an estimated budgetary appropriation of $182 million in 2015, addressing the core renewal, repairs and renovations required to operate County buildings efficiently; as well as strategic redevelopments for all County portfolios. These strategic redevelopments will target consolidation of underutilized spaces, create new facilities to meet current and upcoming needs, and reduce County excess real estate. DCPP works collaboratively with the Bureau of Finance to determine available resources and project the cash flow needs of project funding and redevelopment opportunities. The intent is a long-term projection of debt service costs and funding implications for County projects over a ten year period, so that the costs of capital improvements are not measured solely in terms of the first year cost, but in terms of long-term impacts on the County operating budget. This proposed CIP allows DCPP to proceed with a program that focuses on critical needs, strategic envelope enclosures, and facility utilization realignment via demolition and long-term redevelopment planning and implementation. DEVELOPMENT OF CAPITAL PLAN DCPP develops the capital plan through a process of gathering analytical information regarding each facility condition assessment, and analyzing department s business case requests. This enables the DCPP to: Identify where repairs and upgrades need to be made. Calculate the estimated costs of those requirements. Prioritize the requirements according to the County s objectives. Run funding scenarios that demonstrate the impact of different spending levels. Develop a capital plan and budget that will sustain the facilities and support their function for years to come. DCPP uses capital renewal 1 and deferred maintenance 2 assessment software to maintain updated data used to provide a facility condition assessment of each County-owned facility. The assessment provides a detailed system level inventory of the County facilities and identifies capital renewal and deferred maintenance deficiencies at each facility. From the list of deferred maintenance DCPP then selects projects based on the prioritization listed below. Priority for Maintenance and Repair Priority 1 Currently Critical (Immediate) Conditions require immediate action to correct a cited safety hazard, stop accelerated deterioration, or return a facility to operation. Priority 2 Potentially Critical (Years 1-2) Conditions, if not corrected expeditiously, will become critical within a year resulting in intermittent operations, rapid deterioration, potential life safety hazards, etc. Priority 3 Necessary/Not Yet Critical (Years 3-4) Conditions require appropriate attention to avoid predictable deterioration, potential downtime, or associated damage or higher costs if deferred further. Priority 4 Recommended (Years 5-10) Conditions include items that represent sensible improvement to existing conditions but are not required for the basic function of the facility, overall usability improvements, or long-term maintenance cost reduction. Priority 5 Does Not Meet Current Codes but is "Grandfathered. No action is required at this time; however, renovation work performed in the future may trigger correction.

3 The facility condition data developed during the County assessment in 2013 provided a facility condition index (FCI) for each facility. The FCI is calculated by dividing the required repairs by current replacement value (see below). FCI = Maintenance, repairs, deficiencies of facility(ies) Current Replacement value of facility(ies) The Cook County facilities have an average FCI of 40.40%. The industry standard states that an FCI above 75% represent repairs that have exceeded the potential for a return on invested capital. The funding required for gradually reducing the current facility condition index (FCI) of 40.40% is forecasted with on-going capital renewal needs and strategic redevelopments, retiring buildings with no useful life, and investments in new facilities. This recommended Capital Improvement Program allocates funds to address critical needs projects (e.g. life safety, code and regulatory, risk of failure to critical systems and building envelopes) and strategic redevelopment opportunities. The actual funding needs have been identified in the 2015 CIP and are allocated as shown in the chart below Capital Improvement Plan FUNDING ALLOCATION ADA Compliance 5% Energy Conserva8on 9% Capital Renewal Strategic Redevelopment 21% Capital Renewal 41% Deferred Maintenance Department Ini8a8ves Strategic Redevelopment Department Ini8a8ves 15% Deferred Maintenance 9%

4 .PORTFOLIO OVERVIEW AND SIGNIFICANT PROJECTS COUNTYWIDE CAPITAL PROJECTS As a result of in-depth analysis and data gathering, DCPP developed a plan for replacement of obsolete building systems and maintaining compliance with current building codes. DCPP developed the countywide capital projects program to comprehensively target the needs or demands of groups with similar building systems. This year s priority countywide programs will be roof renovations, building envelope repairs, and elevator improvements. These countywide programs increase efficiency by packaging similar projects for economical procurement. Properties are assessed regularly for the need to replace or upgrade building systems such as elevators, roofs, fire and life safety systems and telecommunications. The work effort is systematically planned and combined into packages for cost effective procurement and project delivery. COUNTYWIDE PROJECTS FOR 2015 ADA Compliance Improvements Building Exteriors Emergency Power Upgrades Floor Covering Replacement Security Camera System Upgrades Fire & Life Safety System Upgrades Roof Repair & Replacement Data Security & Access Control Environmental Remediation Fire Escape Inspection and Repair CORPORATE PORTFOLIO 3 The Cook County Corporate Portfolio operating group utilizes 2.6M square feet of facilities built between 1906 and Included in the corporate operating group are projects at facilities such as the County Building, George W. Dunne County Office Building, Warehouses, and Highway Department facilities.

5 Cicero Warehouse New records center for the Clerk of the Circuit Courts Cook County Building Several major renovations are planned for the Cook County Building at 118 N. Clark in The 5 th floor, including the Council Chamber, will receive ADA upgrades to bring the area into compliance. The Recorder of Deeds will be renovated as leakage issues are addressed. Renovation and consolidation will impact the 8 th floor, creating better environments and work efficiencies. George W. Dunne Administration Building The design of the Pedway renovation will begin in 2015, leading to an updated impact and presence for the County. Other visible renovations occurring will be in the 22 nd floor conference room, ADA improvements, washroom upgrades and lease tenant improvements. CORPORATE PROJECTS FOR 2015 County Building (118 N. Clark) 5 th Floor ADA Improvements HVAC Upgrades 8 th Floor Consolidation Recorder of Deeds Renovation Dunne Administration Building (69 W. Washington) Washroom Remodels Tenant Improvements for Leases HVAC Upgrades Pedway Renovations Electrical and Lighting Upgrades Security Camera and Server Upgrades

6 Health and Hospitals System Portfolio 4 The Cook County Health and Hospitals System operate in 5.2M square feet of facilities built between 1908 and Projects for this operating group are included at various locations throughout the County, including the John H. Stroger Campus, Oak Forest Hospital, Provident Hospital, and Countywide clinics. Stroger Hospital Medical Examiner s Office R.J. Stein Institute of Forensic Medicine improvements will include renovations of the Autopsy Rooms, Toxicology Lab, conference room, security improvements at the east parking lot and intake garage, and expansion of the intercom system. HEALTH AND HOSPITALS PROJECTS FOR 2015 Stroger Hospital Campus Redevelopment Elevator Modernization and Upgrades Emergency Back-up Upgrades Steam Piping Replacement Autopsy Room Renovations Provident Hospital MRI Suite Data Center Expansion OFH Demolition of Abandoned Buildings Boiler Control Systems Toxicology Lab Renovations

7 Public Safety Portfolio 5 Cook County Court System and Corrections operates in approximately 9.7 million square feet of leased and owned facilities in structures built between 1910 and Projects in this operating group are included at various locations throughout the County, including the Department of Corrections, the Juvenile Temporary Detention Center, the Daley Center and the outlying District Court Houses. Criminal Courts Building and Administration Building ADA improvements in the courthouse holding cell areas will improve court operations at the Criminal Courts Building, giving better access for detainees with disabilities. Security will be enhanced by providing better supervisory conditions and enhanced separation of age and sex classifications. The 7 th, 8 th, and partial 9 th floor housing the Public Defender s offices will be remodeled to better serve attorneys, staff and the public. Juvenile Courthouse and Juvenile Temporary Detention Center The JTDC East will have two major improvement projects in 2015 with an elevator modernization & upgrades and replacement of chillers, starters, and boilers and cooling tower upgrades. JTDC West will also upgrade the cooling towers and replacement of the fire alarm system. Department of Correction Rendering of renovated Officer s Dining Room

8 PUBLIC SAFETY PROJECTS FOR 2015 Holding Cell ADA Renovations HVAC Upgrades Cermak Hospital Holding Cell Upgrades Daley Center Boiler Upgrades CCAB 7 th, 8 th, 9 th Floor Renovation District Court Buildings HVAC Upgrades Elevator Modernization and Upgrades Division XI Main Entrance Security Modifications Boot Camp Mental Health Renovation Daley Center 27 th Floor Renovations Children s Advocacy Rooms New Emergency Operations Center (EOC) COOK COUNTY REDEVELOPMENT PROGRAM The strategic redevelopment plans include: Cook County Hospital (Stroger) Campus, Oak Forest Campus with Countywide Clinics Department of Corrections Campus Corporate Facilities with Countywide Warehouses The first of the Campus redevelopments underway is Cook County Hospital (Stroger) Campus. This redevelopment will assess, address and implement the core needs which include administrative office, parking, clinic, campus access/circulation and redeployment of space in Fantus and Stroger Hospital. Secondly, it will address market-rate and revenue-producing enhancements through the redevelopment of vacant and underutilized campus real estate. The available land for reuse and/or redevelopment is over 16 acres. The remaining campus redevelopments will be in the planning and programming phase in Map of the Stroger Hospital Campus

9 ORDINANCES & CAPITAL PROGRAMS GREEN CONSTRUCTION: LEED (LEADERSHIP IN ENERGY & ENVIRONMENTAL DESIGN): Cook County was the first governmental agency in Illinois to pass an ordinance requiring all new construction to be LEED-certified by the US Green Building Council. This ordinance went into effect on November 7, LEED is a point-based rating system developed by the US Green Building Council which allows the owner to select site, water, energy, material, and indoor air quality conservation strategies to incorporate into the design. The first County LEED-certified building was the New Domestic Violence Courthouse which achieved a LEED Silver rating by the US Green Building Council in In 2015 DCPP continues to implement LEED principles in all CIP projects. For example, In 2012 DCPP received LEED Silver certification for the Provident Hospital pharmacy building. In 2013 DCPP completed construction of the Residential Treatment Unit on the DOC campus which is on track to achieve LEED Silver certification. Cook County Circuit Court for Domestic Violence GUARANTEED ENERGY PERFORMANCE CONTRACTING: DCPP has partnered with the Department of Environmental Control to enter into a Guaranteed Energy Performance Contract (GEPC) at Stroger Hospital campus totaling $24M in improvements and $36M at the Department of Corrections facilities at 26 th and California. The GEPC projects began in August of 2012 and are approximately 80% complete. These energy conservation projects will yield $4.1M annually at the completion

10 of the energy initiatives in operational and utility cost savings over the 20 year contract performance period, versus associated annual debt service costs of approximately $3 million annually during the same time period. These projects have also earned the county over $3.7M in Illinois DCEO related rebates and grants. Additional GEPC Phase 1 projects are currently underway, specifically: the investment grade audit, at four courthouses, highway maintenance facilities, corporate buildings (118 N. Clark and 69 W. Washington), and Provident Hospital. Funding for the remaining energy conservation measures will analyze the cost of debt service relative to projected operational savings during the same time period, and the County will analyze both traditional and alternative means of financing these improvements. In addition to energy savings, the implementation of these measures will improve building performance and reduce greenhouse gas emissions. Department of Corrections - New Energy Efficient Centrifugal Chillers ADA COMPLIANCE PROGRAM The ADA Compliance Program is being developed to bring Cook County into ADA compliance. Through an extensive countywide evaluation process, DCPP will be addressing physical barriers that limit or prevent equal access to the County s programs, services and activities. Over the next year, DCPP will engage several consultants to perform site and building assessments and provide comprehensive documentation in a format that will enable DCPP to identify all potential physical barriers and move forward with strategic planning, prioritization, and project development. Some projects have already been identified and are moving forward,

11 such as the holding cells at the Criminal Courts Building at 26 th and California. The ADA Compliance Program will also collaborate with Facilities Management, reviewing and consulting on repair, maintenance and renovation projects to ensure full compliance with ADA. By executing a county wide evaluation, DCPP can realize efficiency, scale, and economy in developing and prioritizing the program projects. OFFICE OF CAPITAL PLANNING AND POLICY 2014 ACCOMPLISHMENTS In 2014 DCPP completed a large number of projects. The use of the prequalified pool of professional consultants, the Job Order Contracting program and cloud-based project management software are a few of the measures that have allowed the delivery of projects on time and within budget. Substantially Completed Projects New Security Posts at DOC Division III Annex Roof Replacement ADA Barrier Report Compliance Upgrades Division IV and VI Plumbing Replacement and ADA Upgrades New Officer Dining Room Department of Corrections New Security Post

12 Completed CIP Projects Sheriff Video Cicero Warehouse (Clerk of the Circuit Court) Countywide Courtroom Jury Boxes and Chairs Countywide Exterior Wall Repair, Group 2 Bid Package C-JTDC Forensic Institute Ballistic Glass Installation DHEMS vehicle fencing at OFH Countywide Roof Assessment Court Services Jury Chair Replacement Part 1 Sheriff Police Department Ballistic Glass Installation JTDC Video 118 N. Clark Chiller Replacement 118 N. Clark 4 th Floor ERP Space Renovation Mechanical Systems Upgrade at Provident Hospital Forensic Institute replacement of Sinks & Scales Stroger Hospital Emergency Pump Replacements Prieto Clinic Drainage Replacement Sheriff Department Vestibule Build out Markham Courthouse Administrative Hearings Build-outs 118 N. Clark New 4 th Floor Conference Room Space

13 1 Capital renewal is defined as a systematic management process to plan and budget for known cyclic repair and replacement requirements that extend the life and retain usable condition of facilities and systems. Capital renewal is a planned investment program that ensures that facilities will function at levels commensurate with the facilities mission. Included are major building and infrastructure systems and components that have a maintenance cycle in excess of one year. 2 Deferred Maintenance: Is the practice of postponing maintenance activities such as repairs on both real property (i.e. infrastructure) and personal property (i.e. equipment) in order to save costs, meet budget funding levels, or realign available budget monies. The failure to perform needed repairs could lead to asset deterioration and ultimately asset impairment. Generally, a policy of continued deferred maintenance may result in higher costs, asset failure, and in some cases, health and safety implications. 3 Corporate Portfolio consists of the County Building, 118 N. Clark St., George E. Dunne Building, 69 W. Washington Street, and all warehouse facilities. 4 Health & Hospitals Portfolio consists of Stroger Hospital Campus, Core Center, Hektoen Building, Provident Hospital & Pharmacy, Oak Forest Hospital Campus, and health centers & clinics. 5 Public Safety Portfolio consists of the Department of Corrections Campus, 2600 S. California Ave., the Juvenile Detention Center Campus, 1100 S. Hamilton Ave., State s Attorney Community Justice Centers, Cicero Records Center, Impound Centers, Daley Center and District Courthouses.