2012 Bond Planning. Facility Management CPAC Overview Presentation. Denver Public Schools. March 2012

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1 2012 Bond Planning Facility Management CPAC Overview Presentation Denver Public Schools March 2012

2 Facility Management Table of Contents I. DPS Facility Management Mission II. DPS Existing Facility Overview III.2008 Bond Investments IV.Facility Assessment Process V. Facility Overview / CDE and DPS State of DPS Facilities VI.Project Prioritization and Development VII. District-Wide Order of Magnitude Facilities Management includes all aspects of DPS facility planning, monitoring, operational management and maintenance. For the purposes of the CPAC planning process, we have separated Facilities Maintenance needs from New Schools & Capacity needs due to their size and scope. The Facility Management subcommittee will focus primarily on facilities maintenance needs, but there could be overlap in some areas

Facility Management - Mission To provide safe, efficient and effective facilities that support the demographic needs of our students and communities

3 Facility Management - Mission To provide safe, efficient and effective facilities that support the demographic needs of our students and communities across the city, the specific programmatic needs of individual schools, and utilize the appropriate standards of educational design and construction

Facility Management Existing Facility Overview

Facilities Just under 2,000 acres 17% are

facility manager in the city (after City and

4 Facility Management Existing Facility Overview Denver Public Schools by the Numbers 160 schools located in 135 DPS owned facilities 13.9 million square feet across DPS 8 Administrative Facilities Just under 2,000 acres 17% are Registered Historic Landmarks 2 nd largest facility manager in the city (after City and County of Denver) DPS students also served in 15 non-dps owned facilities including district-leased space at 3 facilities Average age of DPS owned facilities is over 55 years - 4 -

5 Facility Management Age of Existing Facilities - 5 -

6 Facility Management Existing Facility Overview Gross Square Footage (GSF) Built by Decade - 6 -

7 Facility Management Existing Facility Overview Funding Annual operating budgets are used to fund the general maintenance of facilities and are a source for funding emergency and unplanned needs. For Facility Capital needs: DPS has generally relied upon General Obligation Bonds to fund significant capital improvements and maintenance efforts to facilities, while Capital Reserve Funds (CRF) typically fund smaller capital improvements outside of the bond scope along with critical, non-emergency projects - 7 -

8 Facility Management 2008 Bond Investments 2008 Bond Investment by School Data as of December

9 Facility Management 2008 Bond Projects Completed & Planned Planned 180 Completed Projects Planned for 2012 At Schools Interior Finishes and Renovation Projects Mechanical Projects Restroom Upgrades Auditorium Upgrade Projects Window Replacement Projects Learning Landscape Projects Roofing Projects Fire Protection Projects Capacity Additions A Host Of Misc. ADA, Interior and Exterior Upgrades 740 Projects Completed through Number of Projects Data as of December 2011

10 Facility Management Bond Investments ,106 Total Projects 464 Additional Projects 642 Original Projects 2008 General Obligation Bond Project Cost Savings Significant cost savings vs. budget for past 3 years: Overall savings currently at $101.7M Factors & conditions contributing to cost savings: Favorable Economic Conditions Strong Project & Financial Management (Scope/Schedule/Delivery Method) Cost savings allowed addition of 464 projects to the 642 original projects agreed with the 2008 Citizen's Committee For Capital Needs (CCCN), Total Is Now 1,106 Projects Cost savings allocated to specific projects in collaboration with citizen s Bond & Mill Levy Oversight Committee (BMLOC) On pace to complete the original projects and majority of additional projects in 2012 vs A year earlier than planned! 0 Number of Projects Data as of December 2011

11 Facility Management 2008 Bond Investments Estimated Economic Impact of 2008 Bond Economic impact of the DPS Bond program is estimated. Analysis by The Associated General Contractors (AGC) of America, Colorado Chapter states: For 2009, the introduction of $149M in Bond projects Produced a $506.6M boost Provided $163.9M in salaries Created/Sustained over 4,200 Jobs For 2010, the introduction of $156M in Bond projects Produced a $530.4M boost Provided $171.6M in salaries Created/Sustained over 4,400 Jobs For 2011, the introduction of another $100M Produced a $340M boost Provided $110M in salaries Created/Sustained over 2,900 Jobs Types of jobs - 1/3 on-site construction jobs, 1/6 indirect jobs from supplying construction materials and services, 1/2 induced jobs created when the construction and supplier workers and owners spend their additional incomes Data as of December

12 Facility Management 2008 Bond Investments Estimated Economic Impact of 2008 Bond For DPS issued $405M in Bond Projects. Bond Projects Produced An Estimated GDP Of $1B, $445.5M in Salaries providing 11,000 Jobs. and created/sustained over Data as of December 2011

13 Kwh by square foot Thousands Facility Management 2008 Bond Investments Efficiency Improvements 95,050 94,550 94,050 93,550 93,050 92,550 92,050 91,550 91,050 90,550 District Wide Electric Usage in kwh Before 3% reduction Specific Lighting Upgrade Projects After Asbury ES Saved 14,880 kwh South HS - Saved 202,026 kwh University Park ES - Saved 41,387 kwh Electrical Reduction from 2008 to 2011= 3,274,560kWh This is equivalent to: 3% of District s total consumption $299,622 Saved 2,489 Tons of CO2 10,126 Miles driven 12 Railway cars of Coal 57,897 Trees This occurred while the district added over 7,000 new students, 6 school buildings and over 300,000 square feet.* *New facilities included Swigert-McAuliffe, Escalante- Biggs & Vista Academy, as well as re-opening the Fallis, Whiteman and Hallett buildings

14 Therms Facility Management 2008 Bond Investments Efficiency Improvements , ,000 District Wide Natural Gas (Therms) 80,000 60,000 40,000 20, % reduction Specific Boiler Replacement Projects Before Morey MS - Saved 23,790th University Park ES - Saved 5,943th Traylor ES - Saved 2,540th After Natural Gas Reduction from 2008 to 2011= 1,146,149 Therms This is equivalent to: 15% of the District s total consumption $653,025 Saved 6,317 Tons of CO2 25,698 Miles driven 31 Railway cars of Coal 146,947 Trees This occurred while the district added over 7,000 new students, 6 school buildings and over 300,000 square feet.* *New facilities included Swigert-McAuliffe, Escalante- Biggs & Vista Academy, as well as re-opening the Fallis, Whiteman and Hallett buildings

15 Facility Management - Assessment Process Facility Management Assessment Sources School Principals Department Heads Facility Site Managers DPS Facility Assessments DPS Master Plans CDE Assessments DPS Deficiencies Facility Management staff work with groups across the district to gather and assess facility needs, tracking deficiencies in a database to allow for project creation and prioritization. These sources were utilized in the creation of current DPS needs.

16 Facility Management - Assessment Process Evaluation Context (Where Do We Start?): Facility Age System Replacement vs. Extended and Continued Maintenance How much longer will we, or can we, continue to repair? Expected Performance Major Facility Management Components of the Assessment: Physical Condition Program Spaces (Educational Suitability) Master Planning Outdated Spaces and Life Safety Technologies Physical Condition Master Planning New Schools and Programs Exterior Building Envelopes and Grounds Changing DPS Standards and Expectations. Program Spaces Facility Capacity, Enrollment, and Projections Major Aspects of a Facility Assessment

Facility Management - Assessment Process Master Plans - Completed Slavens Byers Lutheran Valdez Hampden Heights Master Plans In Progress Northfield (Stapleton) Montbello Noel EGTC Hilltop

17 Facility Management - Assessment Process Master Plans - Completed Slavens Byers Lutheran Valdez Hampden Heights Master Plans In Progress Northfield (Stapleton) Montbello Noel EGTC Hilltop Cole/Mitchell Kepner Dunkirk Colo Heights Evie Dennis East Quad General Assessments All Facilities District-Wide Detailed Facility Condition & Program Assessments East HS Place Bridge South HS All City Stadium University Park West HS Data as of December 2011

Facility Management - Assessment Process 1.

Some Normal Wear-and-Tear) Poor (Excessive Wear-and-Tear; Showing

2. DPS Educational Specifications and Programs Selected

18 Facility Management - Assessment Process 1. Physical Condition Good (New or Like-New Condition) Fair (Shows Some Normal Wear-and-Tear) Poor (Excessive Wear-and-Tear; Showing Signs of Failure) Very Poor (Exceeded useful Life; System Failure) 2. DPS Educational Specifications and Programs Selected Facilities: Conformance with Education Specifications Program Adequacy and Use Master Plans 3. Detailed System Assessments Detailed Assessments: Mechanical and Electrical Systems Air Conditioning Upgrades Useful Life of Equipment

Facility Management - Assessment Process Example of Findings: South High School Constructed in 1924, with a major addition in 1989 Total square footage 323,521 Current enrollment 1,389 with APC of

Physical Assets: Generally in good condition.

maintenance costs. HVAC: Originally built with state of the art at the time. These systems have far exceeded their service lives and do not maintain current code ventilation and comfort standards.

19 Facility Management - Assessment Process Example of Findings: South High School Constructed in 1924, with a major addition in 1989 Total square footage 323,521 Current enrollment 1,389 with APC of 1,800. DPS Assessment Issues Identified (Major Issues): Program Requirements: South High School has sufficient space, but existing layout poses challenges in meeting current DPS program requirements. Physical Assets: Generally in good condition. Continued proper maintenance, repair and selective system upgrades will extend its serviceable life Water Quality: Corrosion and rust is discoloring the water, damaging fixtures and causing increased maintenance costs. HVAC: Originally built with state of the art at the time. These systems have far exceeded their service lives and do not maintain current code ventilation and comfort standards. Electrical Distribution: Overloading of circuits is causing breakers to trip and prevents further expansion of technology labs. Roof: Clay tile roof over North Classroom Wing needs re-roofing. Science Labs: 8 science labs that are over 50 years old in need of: Improved ventilation, new eye wash units and safety showers (which have been damaged due to the poor water quality), electrical & gas emergency shut off, and improved storage

20 Facility Management - Overview / CDE and DPS State of DPS Facilities In 2009, the Colorado Department of Education, as a part of the state s BEST program, assessed the condition of every school facility in the state. CDE vs. DPS Assessments: What did the Colorado Department of Education (CDE) Assessments cover?... State-Wide Program to Assess all Public School Facilities and Evaluate the Results Established a State-Wide Baseline of Facility Conditions in Colorado Identified Criticality Across Colorado Identified Age-Related Replacement and Asset Deficiencies Considered educational suitability in evaluation of facilities ability to meet current needs. compared to what Denver Public Schools assessments covered?: District-Wide Assessment to Build off Current Asset Database and Re-Set the Baseline of Capital Asset Conditions Within DPS Drill Down into the Details of Criticality Within DPS Identified Specific Asset Deficiencies for Deferred Maintenance and Potential Upgrades Program Functionality: Support of the DPS Educational Program Operations and Maintenance History In General, the CDE Big Picture matches the DPS Big Picture

Facility Management - Overview / CDE State of DPS Facilities Largest 10

of the State 51% 3% Denver Public Schools (11%) 3% 9% 5% 5% 4% 3% 3% 3%

Valley RE-2 Adams-Arapahoe 28J Poudre R-1 St Vrain Valley RE-1J Pueblo City

Footage (GSF) : DPS has 11% of all K-12 GSF in the State DPS: 13.

because of Admin buildings, closed/vacant schools, new construction and

Denver Public Schools (19%) Jefferson County R-1 Cherry Creek 5 Condition

Adams 12 Boulder 60-21 - All statistics are based on values taken from

21 Facility Management - Overview / CDE State of DPS Facilities Largest 10 Districts in Colorado - By Gross Square Footage CDE Assessment Values Rest of the State 51% 3% Denver Public Schools (11%) 3% 9% 5% 5% 4% 3% 3% 3% Jefferson County R-1 Cherry Creek 5 Douglas County RE-1 Adams 12 Boulder Valley RE-2 Adams-Arapahoe 28J Poudre R-1 St Vrain Valley RE-1J Pueblo City 60 Largest 10 Districts in Colorado By District Deficiencies Gross Square Footage (GSF) : DPS has 11% of all K-12 GSF in the State DPS: 13.2M Statewide: 123M *GSF is based on CDE calculations and differs from DPS because of Admin buildings, closed/vacant schools, new construction and charter campuses. Denver Public Schools (19%) Jefferson County R-1 Cherry Creek 5 Condition Needs: DPS has 19% of all K-12 Condition Needs in the State DPS: $1.76B Statewide: $9.35B Rest of the State 49% 4% 3% 6% 4% 4% 3% 2% 2% 4% Douglas County RE-1 Adams 12 Boulder Valley RE-2 Adams-Arapahoe 28J Poudre R-1 St Vrain Valley RE-1J Pueblo City All statistics are based on values taken from Appendix 6 Statewide District Results, CDE Statewide Financial Assistance Priority Assessment FY , published by the Colorado Department of Education, dated March 2010

22 DPS Assessment Values Facility Management - Overview / DPS State of DPS Facilities Exterior Structure/ Windows/ Roofs, 630 Plumbing/Mechanical/ Electrical, 1632 Program Specific, 300 Foundations, 44 Interior Structure/ Stairs/ Finishes, 1059 Site/ Grounds/ Landscaping, 1167 Furniture, Fixtures and Equipment, 624 Number of Items Assessed in Each Main Category Group *these numbers exclude new schools Values as of February 14, 2012

23 DPS Assessment Values Facility Management - Overview / DPS State of DPS Facilities Plumbing/Mechanical/Electrical $1,296,606,432 68% Exterior Structure/ Windows/ Roofs $69,371,773 4% Site/ Grounds/ Landscaping $115,634,064 6% Furniture, Fixtures and Equipment $78,257,388 4% Program Specific $306,600,927 16% Interior Structure/ Stairs/ Finishes $39,794,200 2% Estimated Dollar Value of DPS Assessments in Each Main Category Group *these values exclude new schools Values as of February 14, 2012

24 Facility Management Facility Management DPS Project Development and Prioritization Facility needs, excluding capacity expansion, have been evaluated by DPS staff and divided into 4 major categories for capital planning purposes. Capacity Expansion Health, Regulatory, and Security Deferred Maintenance Facility Modernization & Sustainability Deficiencies and improvement opportunities are assessed and prioritized within each category: Life Safety, Codes, Safety Hazards, and Health Concerns: Potential Risk of Injury or Loss of Life or Property Lack of Compliance with Current Life Safety Codes and Regulations Health and Environmental Safety System Failure / Damage: Imminent or Potential Danger of System Failure Exterior/Weatherization Necessary to Avoid Temporary or Permanent Closure Special Projects Technology Program and Facility Utilization Inadequacies: Inadequate Teaching Environments Eliminate Modular or Open Plan Classrooms Reduce Operating Costs Utility Use Reductions Maintenance Cost Reductions

25 Facility Management District-Wide Order of Magnitude DPS evaluation evaluated deficiencies over 20 years, with prioritization for replacement divided into 5-year increments. $2,500,000, Total Deficiencies vs. 0-5 Year Plan $2,000,000, ,913,153,106 $1,500,000, $1,000,000, $500,000, $512,000,000 $0.00 District-wide Assessments and Master Plans: Total of $1.9 Billion of Identified Needs* Evaluations Performed for a 0 20 year Timeline of Needs Proposed 5 Year Plan Identified 0-5 Year Timeline Requirements 5yr Plan Encompasses Priorities of High, Medium, and Low Criticality *values exclude new capacity needs Total Deficiencies Year Plan Values as of February 14, 2012

Maximizing the University s Physical Assets (Part I): Facility Condition Assessment

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