Introductory Excel. Spring CS130 - Introductory Excel 1
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1 Introductory Excel Spring 2012 CS130 - Introductory Excel 1
2 Introduction to Excel What is Microsoft Excel? What can we do with Excel? We will do all of these things through the four major parts of the Excel application: CS130 - Introductory Excel 2
3 Launch Excel CS130 - Introductory Excel 3
4 Excel Functionality As with all Office 2007/2010 applications, Excel s functionality is divided into Ribbons or Tabs Select the appropriate Tab to use some Excel functionality The round Office Icon in the top left acts as the File Menu, allowing you to Open, Close, Save, and Print the Spreadsheet file. CS130 - Introductory Excel 4
5 Data Organization in Excel Workbook Worksheets Worksheets can be renamed. How? Worksheets can be added. How? CS130 - Introductory Excel 5
6 Excel Structures Worksheets consist of a grid of rows and columns. Each worksheet consists of cells, which are the basic building blocks of every worksheet. A cell is referred to by its unique address or cell reference. The cell address is the Column letter and the Row number, for example D13. What is an active cell and how do we know which cell is active? CS130 - Introductory Excel 6
7 Excel Structure What if I.? I don t know, try it out! Cells Text can be entered by selecting a cell and typing text Numbers can be entered Formulas Do not put any spaces in a number or Excel will interpret it as text. The work horse of Excel Formulas allow you to perform a calculation in a cell Must begin with an equal sign If we place the formula =3+9/3-1 into cell A1, what value gets displayed? Why? CS130 - Introductory Excel 7
8 Binary Arithmetic Operators Excel contains several binary arithmetic operators. What is a binary operator? What are the five most common binary operators? CS130 - Introductory Excel 8
9 Operator Precedence What is operator precedence? What is the operator precedence for Excel s binary operators? CS130 - Introductory Excel 9
10 Evaluate CS130 - Introductory Excel 10
11 Operator Precedence versus Associativity Does anyone know the difference between operator precedence and operator associativity? Operator Precedence Operator Associativity CS130 - Introductory Excel 11
12 Cell References Not only can numbers be placed in cell formulas, but cell references can be used in cell formulas. What does the following formula mean? =A1+2 CS130 - Introductory Excel 12
13 Problem Place the values 10, -3 and 22 in the cells A1, A2, and A3 respectively. 2. In cell, A4, write the formula to find the average of the values in cells A1 to A3. 3. Change the value in cell A2 to 15, and the value in cell A4 will be modified as soon as you hit return. Note: Excel always updates the entire worksheet any time a change is made to any worksheet cell. CS130 - Introductory Excel 13
14 Saving Workbook & Worksheets For each Problem in this class, you are to create a new worksheet with the Problem name (e.g. Problem 2.1) One file with all of your class work Save the Workbook as PUNetIDProblems Backup on to Turing, Vault, or USB stick Occasionally, I will have you drop your Workbook in the CS130 Drop folder on Turing CS130 - Introductory Excel 14
15 Named Cells You can name a cell rather than reference it through its address. This allows us to give meaningful names to values for use in formulas. CS130 - Introductory Excel 15
16 Problem 2.2 Make a new Worksheet. 1. Place your age in cell A1. Using the Formulas Tab, Define Name of cell A1 to MyAge. 2. In cell A2, write the number of years left you have in college, name that cell YearsLeft. 3. In cell A3 write a formula to determine your age when you graduate college. Use the cell names in your formula. CS130 - Introductory Excel 16
17 Making the Data Pretty and Functional Formatting Excel provides some advanced formatting capabilities to make your spreadsheet look more professional. Cell formatting Right-click on the cell, Format Cells, Number Tab How many ways can we format numeric data? There are also formatting buttons on the Home tab Any numbers that you have in your worksheet must be formatted appropriately. CS130 - Introductory Excel 17
18 Excel Error Message and Codes Excel has several error messages that you should be aware of and the main ones are: # - A ##### error value occurs when the cell contains a number, date, or time that is wider than the cell or when the cell contains a date and/or time formula that produces a negative result. #DIV/0! - The #DIV/0! error value occurs when a formula divides by 0 (zero). Fall 2011 CS130 - Introductory Excel 18
19 Excel Error Message and Codes #na - No information is available for the calculation you want to perform. #NAME? - The #NAME? error value occurs when Microsoft Excel doesn't recognize text in a formula. #NULL! - The #NULL! error value occurs when you specify an intersection of two areas that do not intersect. #REF! - The #REF! error value occurs when a cell reference is not valid. #VALUE! - The #VALUE! error value occurs when the wrong type of argument or operand is used, or if the Formula AutoCorrect feature cannot correct the formula. Fall 2011 CS130 - Introductory Excel 19
2. INTRODUCTORY EXCEL
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