How to Update My Phone Numbers via Employee Self Service

Transcription

1 UEmployee Self Service (ESS): Employee Self Service is an online module within PeopleSoft where employees have access to view and update their personal information, including their phone numbers. UTABLE OF CONTENTS PAGES 2-4: PAGES 5-7: PAGES 8-11: PAGES 12-14: ULOGGING INTO EMPLOYEE SELF SERVICE UADDING A NEW PHONE NUMBER UDELETING A PHONE NUMBER UMODIFYING A PHONE NUMBER Human Resources Shared Services Page 1 of 14 RETURN TO TABLE OF CONTENTS

2 Logging into Employee Self Service PeopleSoft How to Update My Phone Numbers After successfully logging into the Workstation, the Internet Explorer browser displays with the Employee Self Service (ESS) Website opened on one tab, and the Outlook system opened on another tab. 1. Click on the Employee Self Service blue and white computer icon on the top right corner, as shown below. 2. The sign-in page for PeopleSoft displays. Enter your User ID and Password in the correct fields, as shown below. Human Resources Shared Services Page 2 of 14 RETURN TO TABLE OF CONTENTS

3 UNOTE:U Your User name/user ID can be found on your paystubs. If you do not have a Password, or do not remember your Password, please call the UEnterprise Service DeskU at or the ESD at 0TUEnterpriseServiceDesk@nychhc.orgU0T with the Subject: UESS Uto get one. 3. After entering your log-in information, click the Sign In button, or press Enter on the keyboard as shown below, to continue. Human Resources Shared Services Page 3 of 14 RETURN TO TABLE OF CONTENTS

4 4. If this is your first time logging into PeopleSoft, you will be asked to Authenticate your identity using the last four digits of your Social Security Number. Enter the last four digits of your Social Security Number in the correct field and click Submit to continue. 5. After successfully authenticating and logging into PeopleSoft, your Home page displays as shown below. Human Resources Shared Services Page 4 of 14 RETURN TO TABLE OF CONTENTS

5 Adding a New Phone Number 1. To view your Personal Information, click on the Blue tab labelled My Personal Information. 2. The Personal Information Summary page displays with your current information. Scroll down to the Phone Numbers section. Click the Change phone numbers pushbutton. Human Resources Shared Services Page 5 of 14 RETURN TO TABLE OF CONTENTS

6 Adding a New Phone Number Cont. 3. The Phone Numbers page displays with your current phone number(s). Click the Add Phone Number pushbutton to add a new phone number. 4. A new row appears under your current phone number. Select the Phone Type you are entering from the drop down menu, and enter the telephone number in the Telephone field. Enter an extension number, if necessary, in the Extension field. To change your preferred telephone number: first, Uuncheck Uthe Preferred box for your current preferred number; then, select the Preferred checkbox for your new preferred number. Human Resources Shared Services Page 6 of 14 RETURN TO TABLE OF CONTENTS

7 Adding a New Phone Number Cont. 5. Repeat Steps 3 and 4 to add more phone numbers. How to Update My Phone Numbers 6. Click the Save pushbutton to save the changes. [Click the Delete icon (trash can) to remove the new phone number]. 7. The Save Confirmation page displays. Click the OK pushbutton to finish adding your phone number(s). 8. The Phone Numbers page displays with the new phone number(s) added. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully added a new phone number to your Personal Information page via ESS! Human Resources Shared Services Page 7 of 14 RETURN TO TABLE OF CONTENTS

8 Deleting a Phone Number 1. To view your Personal Information, click on the Blue tab labelled My Personal Information. 2. The Personal Information Summary page displays with your current information. Scroll down to the Phone Numbers section. Click the Change phone numbers pushbutton. Human Resources Shared Services Page 8 of 14 RETURN TO TABLE OF CONTENTS

9 Deleting a Phone Number Cont. How to Update My Phone Numbers 3. The Phone Numbers page displays with your current phone number(s). 4. Click the Delete icon (trash can) for the phone number you would like to remove from your Personal Information page. You cannot delete your preferred phone number. You must select another phone number as preferred before deleting the current preferred one. Human Resources Shared Services Page 9 of 14 RETURN TO TABLE OF CONTENTS

10 Deleting a Phone Number Cont. How to Update My Phone Numbers 5. The Delete Confirmation page displays. Click the Yes - Delete pushbutton to delete the selected phone number. [Click the No Do Not Delete pushbutton to cancel]. 6. Repeat Steps 4 and 5 to delete additional phone numbers. 7. The Phone Numbers page displays. Click the Save pushbutton to save the deletion of the phone number(s). 8. The Save Confirmation page displays. Click the OK pushbutton to finish deleting the phone number(s). Human Resources Shared Services Page 10 of 14 RETURN TO TABLE OF CONTENTS

11 Deleting a Phone Number Cont. How to Update My Phone Numbers 9. The Phone Numbers page displays with the changes; the deleted phone number does not display. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully deleted/removed a phone number from your Personal Information page via ESS! Human Resources Shared Services Page 11 of 14 RETURN TO TABLE OF CONTENTS

12 Modifying a Phone Number 1. To view your Personal Information, click on the Blue tab labelled My Personal Information. 2. The Personal Information Summary page displays with your current information. Scroll down to the Phone Numbers section. Click the Change phone numbers pushbutton. 3. The Phone Numbers page displays. Click the Telephone field of the Phone Type you would like to modify. Delete the phone number inside the Telephone field, and type in the new phone number. Repeat this step to modify other Phone Types. Human Resources Shared Services Page 12 of 14 RETURN TO TABLE OF CONTENTS

13 Modifying a Phone Number Cont. How to Update My Phone Numbers 4. Click the Save pushbutton to save the Telephone number change for the selected Phone Type(s). 5. The Save Confirmation page displays. Click the OK pushbutton to finish modifying the selected Phone Type(s). Human Resources Shared Services Page 13 of 14 RETURN TO TABLE OF CONTENTS

14 Modifying a Phone Number Cont 6. The Phone Numbers page displays with the changes. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully modified a phone number on your Personal Information page via ESS! Human Resources Shared Services Page 14 of 14 RETURN TO TABLE OF CONTENTS