BCS, The Chartered Institute for IT. South Wales Branch AGM

Transcription

1 BCS, The Chartered Institute for IT South Wales Branch AGM Wednesday 25th September 2013 Companies House, Crown Way, Cardiff CF14 3UZ

2 2012/2013 Annual General Meeting: Agenda 1- APOLOGIES 2- MINUTES OF LAST YEAR S MEETING 3- CHAIRMAN S REPORT Branch Committee Branch Activities Branch Events Branch Web Site Branch Membership BCS Member Groups BCS in Wales BCS Mid-Wales 4- TREASURER S REPORT 5- ELECTION OF COMMITTEE 6- ANY OTHER BUSINESS

3 Minutes of last year s AGM Minutes available via branch web site Hard copies available Apologies received from Andrew Bellamy Beti Williams Tom Crick Daniel Cunliffe Fred Long Ed Swires-Hennessy Nigel Davies Any other apologies?

4 Current Branch Committee Committee meetings, First Wednesday of every month Alternating between East (Cardiff) & West (Swansea), with Skype Open to everyone! Ten committee meetings held since the last AGM Minutes available via Branch web site ( Committee membership has been as follows:

5 Committee Members Who Roles Who Roles Mikhaila Burgess Chair, BCS in Wales member Beti Williams Swansea University coordinator, BCS in Wales member Jeremy White Branches Congress & Events Coordinator Member of the Digital Wales Supplier Forum Vice Chair, and Secretary Daniel Cunliffe University of South Wales coordinator (Treforest) Paul Bulmer Vice Chair Helen Phillips Cardiff University coordinator, Chair BCSWomen in Wales Carl Allen Webmaster, Membership Secretary John Morgan Bridgend College coordinator Alan Boyce Treasurer Rosemary Dale Open University in Wales coordinator Andrew Bellamy University of South Wales coordinator (Newport) John Tucker Member and BCS in Wales member Fred Long Andrew Richards Aberystwyth Uni coordinator Mid Wales Branch Chair, BCS in Wales member Swansea University coordinator Nigel Davies Tom Crick Committee Member Cardiff Metropolitan University representative BCS Council-elected Trustee Chair of BCS YPG

6 Thanks to Alan Boyce Branch treasurer for two years John Morgan Bridgend College coordinator for 1 year Thanks also to Companies House and Swansea University for hosting our committee meetings during 2012/13.

7 Branch Events Events coordinator: Jeremy White The 2012/13 programme comprised 15 events, including Annual Business Lecture: The impact of new technology and new media on the democratic process with Peter Black, AM The Bloodhound SSC The 1000mph car with Prof Hassan & Dr Evans, Swansea university Annual Christmas Family Event: From Silent Night to Slade: Christmas tunes transformed by technology with Wendy Sadler, Science Made Simple. Professional Development Series, with John Mayne, Managing Director of Palladium We worked with the IET, IT Wales, Software Alliance Wales, Swansea University, and other BCS Branches & SGs to deliver joint events We'd like to thank everyone who helped including our presenters, collaborators and hosts

8 Branch Web Site Webmaster: Carl Allen New look-and-feel introduced Quick-look Calendar

9 Branch Membership The 2012/13 membership 2011/ members in our area Current membership 1686 (as of end August 2013) BCS members can belong to up to 3 branches Low event turnout - greater response to national and Xmas events The 2013/14 membership plan Welcome to branch members Follow-up - personalised invitation s for new members first event. Issues include: Small number of membership attend events Raising awareness of branch and events to non-members Attracting new members.

10 BCS Member Groups Convention Two conventions per year in London, for representatives from all branches These enable us to - promote our branch and remind HQ that South Wales isn't far away - link up with other branches - hear the views, problems and solutions of other branches - understand the way BCS is changing - Put our views, sometimes quite firmly, to HQ staff Focus of last convention (Spring 2013): Engagement with Students and Young Professionals, including - Challenge IT: engaging with the community and schools to promote IT by Coventry Branch - PhD student Doctoral Consortium organised by London Central Branch - Employability of Young Professionals in a Recession, Quality Specialist Group with Hampshire branch (and others)

11 BCS Member Groups Convention Emphasis on the importance of Continuing Professional Development ( Launch of new BCS Personal Development Plan Free access; open to all Central repository for recording development goals and activities Accessible via desktop/laptop, or on the move via a mobile device Comprehensive set of tutorials available online

12 BCS in Wales Representative: Beti Williams MBE, Chair BCS in Wales Background (a quick recap) BCS in Wales Established in 2009 to address the common Welsh interests of the three Welsh Branches of BCS Combined voice to WG and other national bodies, influencing national policy Committee membership: - Chairs of the three branches (Chester & North Wales: Garfield Southall; Mid Wales: Fred Long; South Wales: Mikhaila Burgess) - Representation from industry & academia across wales - Representation from BCS in Wales specialist groups

13 BCS in Wales Representative: Beti Williams MBE, Chair BCS in Wales 2012/13 Three meetings during the past year Continued support for three sub groups: BCS in Wales Health Informatics SIG (chair: Dr Rich Picking, Glyndwr University) BCS Women in Wales (chair: Helen Phillips, Cardiff University) BCS in Wales Universities Group (chair: Dr Stephen Hole, Swansea Metropolitan University) Next meeting Mid-October See the fuller BCS in Wales Report for further information

14 BCS Mid-Wales Representative: Fred Long, Chair BCS Mid-Wales During the Branch: presented a Turing Centenary Event involving four short talks and some short scenes from Catrin Huws play To Kill a Machine ; held three talks; organised two Show and Tell events; ran a pub quiz, jointly with BCSWomen & Aberystwyth University s Department of Computer Science; visited the National Plant Phenomics Centre at Plas Gogerddan near Aberystwyth; sponsored an Android programming family fun day, jointly with Ysgol Bro Ddyfi & BCS Women. On 21 st October 2013 in Aberystwyth, the BCS Mid-Wales is holding its AGM followed by a series of short talks on Happy 100th birthday Maurice Wilkes: an overdue testimonial

15 Treasurer's Report Summary Financial Report 2012/2013 Note: The final accounts will be supplied from HQ after the AGM. Therefore these figures includes actual values up to end July 2013, and and estimates for August and September. Allocation Actual Spend Under/Over Spend BMC Allocation 5,450 4,308 1,142 Breakdown of allocation Travel/Subsistence Postage Room Hire Speakers expenses 1, ,260 Catering 252 1,345 1,093 Publicity & Materials Other Costs General Student Prizes & Membership 1, Special Projects Christmas Lecture BCS in Wales - - -

16 Treasurer's Report!"#$%&'()*+$,-./"+'01'2#.+34"1 Category Total Travel/Subsistence Speaker Expences Catering 1, Publicity Student Prizes & Membership Special Projects Grand Total 3,612.00!"#$%&'()*+,+-%./%00 (1%#2%"0341%./%+0 5#-%",.60 7)*&,/,-80 (-)9%.-07",:%+0;0<%=*%"+>,10

17 Treasurer's Report 2013/14 Budget Requested: 4,682 (inc 1,400 for Student Prizes) Actual: 3,500 (inc 1,400 for Student Prizes) Discrepancy of 1, /14 Special Funding Annual Christmas Family Event, Techniquest (Cardiff) BCS in Wales Raspberry Pi series of events

18 Election of Committee Who Roles Who Roles Mikhaila Burgess Jeremy White Chair and BCS in Wales committee member Vice Chair, Branches Congress & Events Coordinator Member of the Digital Wales Supplier Forum Beti Williams Daniel Cunliffe Swansea University coordinator and BCS in Wales member University of South Wales coordinator (Treforest) Paul Bulmer Vice Chair Helen Phillips Cardiff University coordinator Carl Allen Andrew Bellamy Fred Long Webmaster, Branch Secretary University of South Wales coordinator (Newport) Aberystwyth Uni coordinator Mid Wales Branch Chair and BCS in Wales member Rosemary Dale John Tucker Nigel Davies Open University in Wales coordinator Member and BCS in Wales member Committee Member Andrew Richards Treasurer Swansea University coordinator TBC Tom Crick Cardiff Metropolitan University representative BCS Council-elected Trustee Chair of BCS YPG 18

19 Any Other Business No notifications received in advance of AGM

20 Close The Committee would like to thank - all the 2012/13 speakers for providing giving their time freely - all branch members for their support throughout the year We would like to thank HQ for the support they provide We would also like to thank Companies House, for hosting this AGM