* * INVITATION AND BID * *

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Silvia Bryant
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1 School District Fremont RE N. 14 th Street Cañon City, CO * * INVITATION AND BID * * Sale of IT Surplus Equipment Invitation # Bid Closing: November 18, 4:00 PM Question Due Date: November 16, 4:00 PM Bids, subject to the conditions herein stipulated and in accordance with specifications set forth and/or attached hereto, will be accepted in the office of the Chief Information Officer, School district Fremont RE-1, Cañon City, Colorado, prior to November 18, 4:00 PM via quotes with the name and address of the bidder, date and hour of opening, and invitation number in the subject of the message. Please direct inquiries and bid submissions concerning this bid to: Shaun Kohl, Chief Information Officer Canon City Schools 101 N. 14 th Street Canon City, Colorado Office: (719) Fax: (719) kohl<at>ccsre1.org ITEM NO. COMPLETE DESCRIPTION OF ITEMS OR SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1. Please provide a quote to purchase surplus servers, switches, and firewall equipment (see attached inventory list) 2. Please include all costs for pickup and delivery in quote if applicable. 3. All items have been placed on pallets and are ready for shipment. 4. NOTE: Terms considered as part of bid N/A (minimum 30 days required). NOTE: Particular attention is invited to paragraphs 15 (Late Bids) and 16 (Active Bidders List). Bids may be awarded either by item or by lot, whichever is to the advantage of School District Fremont RE-1. This quotation is submitted by: Name of Vendor: Address: City/State/Zip: Signature: Print Name/Title: Phone No.:

2 GENERAL TERMS & CONDITIONS OF THE INVITATION FOR BIDS 1. Bidders are expected to examine the drawings, specifications, schedule of delivery, and all instructions. Failure to do so will be at the bidder s risk. 2. Each bidder shall furnish the information required. The unit price for each item bid must be shown. Bid may be awarded either on an each item no. basis or complete lot bid. A total for each item bid must be entered. In case of error in extension, unit price prevails. 3. Bids may be submitted on the bid form supplied if desired or may be submitted as a formal quote from the company. Failure to fully and explicitly provide any information requested shall subject the bid to disqualification. The bid must be signed by an officer of the firm or it will not be considered. from the officer of the firm will suffice as a formal signature. 4. Fax or The school district will accept bids received by fax machine or under the following conditions: 1) The fax copy is received complete with signature or packet ed by vendor prior to the specified bid closing time. 2) If required, the original of the bid must be received within 48 hours after the scheduled bid closing time if required as part of the bid instructions. Required? 3) If required to submit a sealed, hard copy of the bid, the original must be identical to the faxed or ed copy with no changes or alterations. Required? 4) If a bid security is part of the bid package, it may also be faxed or ed and will be accepted if conditions 1, 2, and 3 above are met. Required? School District Fremont RE-1 does not accept any responsibility for bids which are not received on time, due to: 1) overloading the fax machine or systems at the last minute; 2) fax machine or systems not operating; 3) material lost in transmission or inadvertently sent to incorrect number or address by contractor/vendor; 4) loss of bid through postal mail or shipping currier. 5. Specifications for the purpose of identification on the quality desired, the reference numbers and specifications are for identification purposes and do not construe a closed bid ; however, bids shall be equal in every respect as to quality, workmanship, etc.

3 6. All equipment shall be new and of the manufacturer s current model unless otherwise specified. Items which are used, obsolete, seconds, or discontinued are unacceptable without prior approval of the school district. 7. Brochures and/or specifications must be submitted where applicable. If unable to quote on items specified, quote on or equal items, specifying catalog number, brand, etc. Equivalency shall be fully documented by vendor. School District Fremont Re-1 shall be the sole judge of equivalency. 8. Samples of items, when requested, must be furnished free of expense, and if not destroyed by testing, will be returned at bidder s request and expense. 9. Questions should be submitted as soon as possible. No questions regarding the specifications will be responded to after the above date. All pertinent questions will be responded to and answered in writing no later than the Response Date listed above. 10. The contract/purchase order will be awarded to that responsible bidder whose bid, conforming to the Invitation For Bids, will be most advantageous to the school district, price and other factors considered. 11. A signed purchase order or contract furnished to the successful bidder results in a binding contract without further action by either party. 12. The board of education and/or school district reserves the right to reject any and all bids, and to waive informalities and minor irregularities in bids received, and to accept any portion of bid or all items bid, if deemed in the best interest of the school district to do so. 13. A certified check or draft payable to the school district or satisfactory bid bond executed by the bidder and acceptable sureties in an amount equal to five (5) percent of the bid shall be submitted, when so stipulated in Invitation to Bid. 14. The successful bidder may be required to furnish and pay for satisfactory performance and payment bond or bonds. Bond Required? 15. No bids shall be withdrawn for a period of thirty (30) days subsequent to opening of bids without the consent of the school district or delegated representative. 16. Late bids will not be accepted or considered. It is the responsibility of bidder to insure that bids arrive in the office of Shaun Kohl, Chief Information Officer, at the time indicated in Invitation For Bid. 17. NOTE: In order to remain on active bidders list, it is imperative that all bids be returned. In the event of no bid, please sign bid, indicating NO BID and return. If invited to bid via , a reply to the message with NO BID in the body of the message will suffice.

4 18. Should the successful vendor be unwilling or unable to fulfill the terms of the contract after receiving the award, the vendor s name will be removed from the approved vendor s list for a period of twelve (12) months from the date of failure to perform. 19. The bid price shall be exclusive of any federal, state, or local taxes from which the school district is exempt. The Exemption Certificate of Registry number will be furnished when required.

5 Evaluation Criteria 100% - Best price and terms of pickup and delivery

6 Cisco Catalyst Catalyst 3560 POE 48 Catalyst 3560 POE 24 Catalyst 3750 POE 48 Catalyst 3750G Catalyst 3560G POE 48 Catalyst 4507R CAT1019R03F CAT1019R3EV FDO1302X0T6 FOC154X0AJ FOC1349W3GY FOX10116R6 CAT1019R03B CAT1019Z383 CAT1104NL0J FOC1542X0E9 CAT1019R4B0 CAT1019Z3CW FDO1302X0SN CAT1019N4AE CAT1019R3D6 FDO1251Y11B CAT1019R49Q CAT L CAT113ORGWK CAT1019R03E CAT1019Z3CP CAT1016R1Q8 CAT1019R058 CAT1019Z3CS FDO1136ZABX CAT1019R4BA CAT1107ZKRD FDO1140X1ZM CAT1019R4AY CAT1019Z3CA FDO1302Y136 CAT1019R482 CAT1019Z37J FDO1140X224 CAT1019R03G CAT1019Z3CZ FDO13O2Y133 CAT1019R0ZL CAT101923DZ CAT1019R04E CAT1019R3CN CAT1019R49E CAT1019R39B CAT1019N4AW CAT1019Z3DC FDO1441Y126 CAT1019R45G CAT1019R1FH CAT1019R1R1 CAT1019R484 CAT1019R4B7 CAT1023Z3VV CAT1023R40T CAT1019R1ND CAT1019R1NP CAT1019R10N CAT1019R1PP CAT0924X247 CAT1023R3Y7 CAT1023R442 CAT1019R10T CAT1019R10X CAT1019R0PZ CAT1019R038 CAT1019R1JQ CAT1019N0MX CAT1019R44R CAT1019Z3W3 CAT1019R12Q CAT1019V4AH CAT1019N4AN TOTAL # OF UNITS

7 Dell Dell Power Connect 2724 CN-0F CN-0NF F-0093 Fortinet Fortinet Fortigate FG600B TOTAL # OF UNITS 2 1 Trendnet Trendnet TEG-160WS Trendnet TEG-240WS Trendnet TEG-448WS Trendnet Greennet POE+Switch TPE- T88g (16 Port) C21013W C21112W C JW1243S80019Z C21018W C21128W C21013W C21128W C21018W C21018W C21013W TOTAL # OF UNITS

8 Server Surplus Equipment Servers Number Brand Model Processors RAM Hard Drives Power Supplies Ethernet Ports RAID Array Serial Number 1 HP Proliant DL380 G5 2 X Dual Quad Intel Xeon 2.83 GHz w 2X6MB 16 GB 8 X 146 GB 10K SAS Dual Power Supplies 2 X 1 GB ports Smart P400 Controller - RAID 5 2UX844008U 2 HP Proliant DL380 G5 2 X Dual Quad Intel Xeon 2.83 GHz w 2X6MB 8 GB 8 X 146 GB 10K SAS Dual Power Supplies 2 X 1 GB ports Smart P400 Controller - RAID 5 2UX92200XW 3 HP Proliant DL380 G5 2 X Dual Quad Intel Xeon 2.33 GHz w 2X4MB 28 GB 4 X 300 GB 10K SAS Dual Power Supplies 2 X 1 GB ports Smart P400 Controller - RAID 5 2UX827071L 4 HP Proliant DL380 G5 1 X Dual Quad Intel Xeon 2.33 GHz w 2X4MB 16 GB 4 X 300 GB 10K SAS Dual Power Supplies 2 X 1 GB ports Smart P400 Controller - RAID 5 2UX827071N 5 HP Proliant DL380 G5 2 X Dual Quad Intel Xeon 2.83 GHz w 2X6MB 8 GB 4 X 300 GB 10K SAS Dual Power Supplies 2 X 1 GB ports Smart P400 Controller - RAID 5 2UX92200XH 6 HP Proliant DL365 1 X Dual Quad Core AMD Opteron 2.6 GHz 4 GB 3 X 72 GB 15K SAS Single Power Supply 2 X 1 GB ports Smart P400 Controller - RAID 5 USM Dell Poweredge R410 1 X Quad Core Intel Xeon 2.4 GHz w 1 MB L2 3 GB 2 X 250 GB 7.2K Single Power Supply 2 X 1 GB ports PERC 6/i Controller - RAID 1 9MLCJQ1 8 HP Proliant DL380 G4 1 X Processor 3.2 GHz / 800 MHz w 1 MB L2 2 GB 3 X 146 GB Dual Power Supplies 2 X 10/100 ports Smart Array 6i Controller - RAID 5 KVM Number Brand Model Description Serial Number 1 Tripplite B Port KVM Switch with cables (PS2/VGA) 9217XZB

INVITATION FOR BIDS For a Nutanix Hyper-Converged Platform (CIP# AHW1801)

INVITATION FOR BIDS For a Nutanix Hyper-Converged Platform (CIP# AHW1801) BID SUBMITTAL DATE, TIME, & LOCATION: December 27, 2016 @ 2:00 PM Mount Pleasant Waterworks Operations Center 1619 Rifle Range