Great Falls Public School Districts 1 & A

Transcription

1 Great Falls Public School Districts 1 & A th Street South Great Falls, MT February 23, 2015 Year E rate RFP for Wireless Access & Networking Equipment SLD Entity Number: Applicant Form 470 Identifier: 470FY2015CAT2 Technology Department Contact Bob McGregor, Technology Supervisor bob_mcgregor@gfps.k12.mt.us

2 Overview Great Falls Public School District 1 and Great Falls School District A (hereafter collectively referred to as GFPS) seeks Request for Proposals (RFP) for WIRELESS ACCESS POINTs (WAPs), necessary WIRELESS MANAGEMENT CONTROLLERS (Controllers), and MANAGED GIGABIT NETWORK SWITCHES (Switches). Proposals must state all recurring and non recurring costs to GFPS associated with the proposed service(s). Vendors are asked to submit proposals for any or all specified items. GFPS reserves the right to award on an itemby item basis, or as whole to the best advantage of the School District, to the responsive and responsible bidder in accordance with the specifications set forth in this request for proposal. The objective of this RFP is to accomplish a fair, open, and competitive procurement. This RFP may be reviewed at the GFPS District Office Building located at th Street South, Great Falls, MT. The RFP is accessible electronically at on the Technology Department webpage. Bidding Sealed bids must be received in the office of the District Executive Director of Business, Brian Patrick, at the GFPS District Office Building located at th Street South, Great Falls, MT, prior to 9:00 AM on March 23, Bids will be publicly opened at 9:30 AM, March 23, 2015 at the GFPS District Office Building located at th Street South, Great Falls, MT, Only written paper copies of proposals will be accepted; no proposals will be accepted by electronic means (i.e., fax, ). GFPS may cancel the procurement or reject any or all bids in accordance with MCA Applications from vendors without an e rate SPIN will be disqualified. GFPS assumes no responsibility for delays caused by the U.S. Postal Service or any other delivery service. Late proposals will not be accepted. Responding vendors may request clarifications regarding specifications outlined in this RFP. Clarifying questions will be answered directly. Any clarifying questions and associated answers will also be posted on the website at on the Technology Department webpage. Requests for clarifications can be directed to the GFPS Technology Department: Bob McGregor, Technology Supervisor (406) bob_mcgregor@gfps.k12.mt.us

3 Bid Security Successful bidders will be required to provide a bid security for the amount of 10% of the proposed cost made payable to the Chairman of the Board of Trustees, Great Falls Public Schools, as a guarantee of complete compliance with the specifications contained in this RFP. Pursuant to of the M.C.A., bid security must be in the form of: 1. a sufficient bond with a licensed surety company as surety; 2. an irrevocable letter of credit in accordance with the provisions of Title 30, chapter 5, part 1; 3. money of the United States; 4. a cashier s check, certified check, bank money order, certificate of deposit, money market certificate, or bank draft that is drawn or issued by a federally chartered or state chartered bank or savings and loan association that is insured by or for which insurance is administered by the federal deposit insurance corporation or that is drawn and issued by a credit union insured by the national credit union share insurance fund. Vendor E Rate Compliance Vendors submitting proposals under this RFP must provide a written statement that they agree to meet the following conditions relating to the E rate program: Service Provider Identification Number (SPIN) and FCC Registration Number (FCCRN) The vendor shall provide a valid E rate SPIN number (Service Provider Identification Number), in the Proposal submitted in response to this bid opportunity. The SPIN must be recognized by the SLD and FCC as an eligiblee Rate provider and therefore qualified to receive discounts under the Telecommunications Services bucket of the program. The Vendor also shall provide the company s FCC Registration Number. Service Provider Annual Certification Form The Vendor agrees to timely submit to the SLD a completed Form 473, Service Provider Annual Certification form, which provides updated contact information to the SLD for the Vendor. The Vendor must also agree to provide a copy of the completed Form 473 to the Owner. This form is available on the SLD s website at in the Forms section. The District s Reimbursements The Vendor agrees to provide reimbursements to the District for discounts on eligible products received on or after the effective date of discounts and already paid for by the District. Cooperation with District s Preparation of E rate Applications The Vendor must agree to provide information on a timely basis that the District requests in order for the District to timely apply for E rate applications.

4 Separate Itemization of E rate Eligible and Ineligible Products and Services The Vendor shall separately itemize the cost of E rate eligible and ineligible products and separate installation costs, if any. To determine what items are eligible, visit the E rate Eligible Services List at services list.aspx or call the SLD at Compliance with E rate Contract Signing Rules The Vendor must acknowledge in its Proposal that the Vendor will make every effort to have any contract addendums that may arise from this RFP signed in accordance with the E rate contract signing rules. Further, the Vendor must acknowledge in its Proposal that if the contract or addendum is signed outside of the e rate contract signing window, the vendor will disclose to the District, before soliciting the District s execution of the contract, that the contract is not eligible for E rate funding. Non Collusion Affidavit The Vendor shall execute an Affidavit of Non Collusion in the form prescribed by the District to confirm that the Vendor is not in violation of the anti bid rigging state law provisions of the state procurement law, or in violation of the Federal Communication Commission s E rate Modernization Order, as codified in 47 C.F.R. Guarantee to Meet Equipment Delivery Date The Vendor must be prepared to deliver products described in this RFP as soon as possible but no later than 30 days after receipt of purchase order from the Great Falls Public Schools. Failure to comply with the requirements may invalidate a bidder's quotation for any or all items. Weekends and holidays excepted, deliveries shall be F.O.B. DESTINATION, to the location specified on purchase order. The term "F.O.B. destination" as used in this clause, means free of expense to the Great Falls Public Schools and delivered to the location specified. All arrangements for shipping shall be made by the successful bidder. The bidder shall: o o o Deliver the shipment in good order and condition to the point of delivery specified; Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the School District at the delivery point specified; Pay and bear all charges to the specified point of delivery.

5 Weighted Factors The contract will be awarded based on best value to GFPS and is constituent districts, as well as evaluation criteria set forth in this document. Weighted factors contributing to the award are included in the following breakdown: Weighted Factor Breakdown: FACTOR WEIGHT Cost of Equipment 40 Meeting Technical Specifications 35 GFPS Vendor Familiarity 15 Vendor is Well Established within Montana 10 TOTAL 100 Bid Judging Process At minimum of five (5) district employees will be used in the judging process. The judges will weigh all factors on a five point scale, up to the maximum points available in each weighted factor. Example: for GFPS Vendor Familiarity, judges will award either: 0, 5, 10 or the maximum 15 points.

6 Specifications for Wireless Access Points (WAPs) and Wireless Access Controller for Great Falls Public School District Great Falls Public Schools (GFPS) reserves the right to reject any and all bids and to waive any informalities in proposals received. GFPS may cancel the procurement or reject any or all bids in accordance with MCA Although these specifications are intended to be complete, some questions may arise. If further clarification is necessary, questions can be directed to Bob McGregor, Technology Supervisor, at Consummation of this RFP process is contingent upon GFPS being awarded E rate funding. 1. WIRELESS ACCESS POINT SPECIFICATIONS Meru Model AP832e equivalent or better: a. Indoor Access Points b. Must provide dual radio support (2.4 and 5 Ghz bands) c. Must support all contemporary wireless protocols, including a/b/g/n/ac d. Must support either internal or external antennas (or models that support both) e. Must support all contemporary security protocols, including (but not limited to) WEP, WPA PSK, WPA TKIP, WPA2 AES, i, 802.1X (EAP TLS, EAP TTLS, PEAP, LEAP, EAP FAST, EAP SIM, EAP AKA, and EAPMD5) f. Must support 802.1x authentication via RADIUS g. Must support SNMP h. Must be configurable for 40 Mhz channel i. Must support centralized management through vendor provided management solution j. Must support POE via IEEE Standard 802.3af with full functionality 2. WIRELESS ACCESS CONTROLLER SPECIFICATION Meru Model MC4200 equivalent or better: a. Must provide centralized management of proposed Wireless Access Points b. Must allow for control of AT MINIMUM 500 Wireless Access Points c. Must support WAN distribution of Wireless Access Points d. Must be capable of running Access Points in a central (access through controller) configuration or separate in a local LAN (operating in the local LAN). e. Must support SSIDs assigned to VLANS. f. Must allow assignment of MAC addresses for bypassing authentication rules. g. Must allow port bonding for the wired interface to allow for multiple wired Gigabit Ports.

7 3. Additional Information Required: a. Provider s Warranty Level Agreement. b. Provider s E rate SPIN number. c. Proof that Provider s E rate annual SPAC has been submitted. d. Provider's written statements to comply with all Vendor E rate Compliance as previously stipulated. e. Provider's submission of Bid Security of 10% cost of product/service. 4. Pricing: a. Wireless Access Point Pricing shall be quoted on a per Wireless Access Point Basis accounting for and consider that the total order size will be THREE HUNDRED FIVE (305). b. Pricing shall show any recurring costs (for licensing, etc.) for both Wireless Access Points as well as Wireless Access Controller. c. Prefer including multi year maintenance agreement with purchase.

8 Specifications for Networking Equipment (Switches) Great Falls Public Schools (GFPS) reserves the right to reject any and all bids and to waive any informalities in proposals received. GFPS may cancel the procurement or reject any or all bids in accordance with MCA Although these specifications are intended to be complete, some questions may arise. If further clarification is necessary, questions can be directed to Bob McGregor, Technology Supervisor, at Consummation of this RFP process is contingent upon GFPS being awarded E rate funding. 1. Network Switch Specifications: A. Switches, one per building in MDF Cisco WS C3560X 48P S equivalent or better Except for Great Falls High, CM Russell High, East Middle School, and District Office 20 switches needed a. 48 port Power Over Ethernet (POE) minimum 1 gig spec per port b. 4 or more SFP connections available for multi mode fiber c. GBICs available for LC connections d. POE capable at 15.4 watts(802.3af power) per port e. Command line interface for configuration f. Ability to trunk and VLAN ports g. Capable of Cisco Discovery Protocol (CDP) h. Ability to serially connect to device i. Ability to port bond multiple ports for increased capacity by combining ports j. Used or refurbished is OK k. Must qualify for vendor support for maintenance B. Switches, one per building in MDF Cisco WS C4506 E equivalent or better Great Falls High, CM Russell High, East Middle School 3 switches needed a. Chassis with 5 available slots, chassis should include supervisor card, fans, and power supply to power 20 POE ports minimum a. 48 port Power Over Ethernet (POE) line card minimum 1 gig spec per port b. 12 port SFP Line card 1 gig spec per port (Great Falls High 2 cards, CM Russell, East 1 card) c. GBICs available for LC connections d. POE capable at 15.4 watts(802.3af power) per port e. Command line interface for configuration f. Ability to trunk and VLAN ports g. Capable of Cisco Discovery Protocol (CDP) h. Ability to serially connect to device i. Ability to port bond multiple ports for increased capacity by combining ports j. Used or refurbished is OK k. Must qualify for vendor support for maintenance C. Switch District Office Cisco WS C4507R+E equivalent or better District Office 1 switch needed a. Ability to route IP traffic including EIGRP b. Chassis with 5 available slots, chassis should include supervisor card, redundant supervisor card, and fans (if needed chassis should be in complete working operation) c. 48 port line card minimum 1 gig spec per port (Quantity 2 line cards) d. Command line interface for configuration

9 e. Ability to trunk and VLAN ports f. Capable of Cisco Discovery Protocol (CDP) g. Ability to serially connect to device h. Ability to port bond multiple ports for increased capacity by combining ports i. Used or refurbished is OK j. Must qualify for vendor support for maintenance D. Switches, multiple per building one each IDF Cisco WS C2960S 24PS L equivalent or better All buildings 144 switches needed a. 24 port Power Over Ethernet (POE) minimum 1 gig spec per port b. 4 or more SFP connections available for multi mode fiber c. GBICs available for LC connections d. POE capable at 15.4 watts(802.3af power) per port e. Command line interface for configuration f. Ability to trunk and VLAN ports g. Capable of Cisco Discovery Protocol (CDP) h. Ability to serially connect to device i. Ability to port bond multiple ports for increased capacity by combining ports j. Used or refurbished is OK k. Must qualify for vendor support for maintenance 2. Additional Information Required: Provider s Warranty Level Agreement. a. Provider s E rate SPIN number. b. Proof that Provider s E rate annual SPAC has been submitted. c. Provider's written statements to comply with all Vendor E rate Compliance as previously stipulated. d. Provider's submission of Bid Security of 10% of cost of product/service. 3. Pricing: a. Switch Pricing shall be quoted on a per Switch Basic accounting for and consider that the total order size for each group (A,B,C,D) is as stated above. b. Pricing shall show any recurring costs (for licensing, etc.)