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1 BoardDocs Pro Page 1 of Agenda Item Details Meeting Category Subject May 08, 017- Regular Meeting 7. Consent Agenda ~~~ ~~~vge~ C:::::..f'"!lh\.;W...,,..,."""' ~-~ if.il<<i4_, <~ ~!G. cp. ;:1.0,.,"'::- ~ "' ;... ~"<> "IJilT;u\i'~ ITB Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Access Type Public Action (Consent) Fiscal Impact Yes Dollar Amount, Budgeted Yes Budget Source General Funds, Project 0010 Grounds/Beautification Recommended Motion to approve the committee's recommendation to award ITB Lawn Care Action Services for Multiple Schools to Lewis Enterprises Property Professionals, LLC. Public Content Request approval to award ITB Lawn Care Services for Multiple Schools to Lewis Enterprises Property Professionals, LLC. The total contract amount of $, is based on the fixed price award of groups A-Fin the amount of $33, In addition, schools have the option to purchase other miscellaneous lawn care services on an as needed basis at the rate of $8.00 per hour, for an estimated annual cost of $, Funding will be paid from General Funds, Project 0010 Grounds/Beautification. The three (3) year contract is effective July 1, 017 through June 30, 00 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (80) ITB pdf (117 KB). Administrative Content Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion 8t Votin.9. Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. /10/017

2 BoardDocs Pro Page of Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 110/017

TABULATION AND RECOMMENDATION FOR ITB 17-04 LAWN CARE SERVICES FOR MULTIPLE S- OPENING DATE: 04/18/17 :00PM CT GCA Education Services, Inc. Gulf Coast Environmental Contractors, Inc.

3 TABULATION AND RECOMMENDATION FOR ITB LAWN CARE SERVICES FOR MULTIPLE S- OPENING DATE: 04/18/17 :00PM CT GCA Education Services, Inc. Gulf Coast Environmental Contractors, Inc. Lewis Enterprises Property Professionals, LLC StGNEO BID /SIGNED ADDENDUM Yes /Yes Yes/Yes Yes /Yes B111nd end Product Roundup Pro Concentrate Herbicide, No. 4-9 Roundup Pro Concentrate Herbicide, No. 4-9 Number of Herbicide for Roundup Pro Concentrate Herbicide WeedCon1rol (As Specified) (As Specified) YEARS IN BU~NESS 3 Years 1 Years, 9 Months 4 Years REFRENCES Volusia County Schools, Duval County Public Schools, City of School District of Okaloosa County, Escambia County Parks & Crestview Housing Authority, Broadspectrum Infrastructure, Weston Parks and Recreation Recreabon, City of Pensacola Neighborhood Services Crestview Housing Development-Malscom Tucker Complex ' NORTH ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUP A BAKER $81.00 X 0 = $13,0.00 I $44.00 X 0 = $1, I $00.00 X 0 = $10, I $37.00 X = $70.00 $91.00 X = $8.00 $ X = $00.00 BOB SIKES $37.00 X 0 = $7, I $9.00 X 0 = $, I $.00 X 0 = $4,00.00 I ELEMENTARY $00.00 X = $ $0.00 X = $41.00 $ X = $ CRESTVIEW HtGH $1,33.00 X 0 = $7,0.00 I $18.00 X 0 = $10,30.00 I $40.00 X 0 = $9, I $ X = $1, $91.00 X = $8.00 $ X = $00.00 DAVIDSON MIDDLE $1,0.00 X 0 = $4, I $ X 0 = $8, I $3.00 X 0 = $7, I $00.00 X = $1,00.00 $11.00 X = $30.00 $ X = $00.00 LAUREL HILL $99.00 X 0 = $19,90.00 I $ X 0 = $14,90.00 I $0.00 X 0 = $13, I $.00 X = $1,00.00 $91.00 X = $8.00 $ X = $00.00 WALKER $9.00 X 0 = $1,80.00 I $3.00 X 0 = $, I $80.00 X 0 = $,00.00 I 8 ELEMENTARY $ X = $0.00 $ X = $ $ X = $00.00 OROUPA $110,80.00 $0, $0, ' NORTH ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUPS ANTIOCH $ X 0 = $9, I $34.00 X 0 = $, I $ X 0 = $, I $0.00 X = $00.00 $0.00 X = $41.00 $ X = $00.00 ELEMENTARY RIVERSIDE $ X 0 = $9, I $38.00 X 0 = $7,30.00 I $30.00 X 0 = $, I ELEMENTARY $0.00 X = $00.00 $0.00 X = $41.00 $ X = $ SHOAL RIVER MIDDLE $1, X 0 $34,00.00 I $43.00 X 0 = $8,40.00 I $37.00 X 0 = $7,00.00 I $ X = $1, $0.00 X = $41.00 $ X = $00.00 SOUTHSIDE PRIMARY $10.00 X 0 = $3,00.00 I $ X 0 = $,00.00 I $80.00 X 0 = $1,00.00 I $90.00 X = $ $11.00 X = $4.00 $ X = $00.00 NORTHWOOD ELEMENTARY I RICHBOURG $31.00 X 0 = $, I $1.00 X = $ $.00 X 0 = $10,00.00 I $30.00 X = $1.00 $4.00 X 0 = $9,10.00 I $ X = $00.00 NORTH $10.00 X 0 = $3,00.00 I $.00 X 0 = $4,00.00 I $0.00 X 0 = $1, I $ X = $00.00 $80.00 X = $10.00 $ X = $00.00 TRANSPORAOON TOTAl.. FOR GROUPS $9,10.00 $4,30.00 $3,80.00 L

4 TABULATION AND RECOMMENDATION FOR ITB LAWN CARE SERVICES FOR MULTIPLE S- OPENING DATE: 04/18/17 :00PM CT GCA Education Services, Inc. Gulf Coast Environmental Contractors, Inc. Lewis Enterprises Property Professionals, LLC CENTRAL ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUPC, ELEMENTARY BLUEWATER $.00 X 0 = $10,00.00 I $ X 0 = $9, I $33.00 X 0 = $, I $7.00 X = $0.00 $0.00 X = $41.00 $ X = $00.00 DESTIN ELEMENTARY $.00 X 0 = $,40.00 I $19.00 X 0 = $4, I $ X 0 = $3, I $ X = $80.00 $11.00 X = $30.00 $ X = $00.00 DESTIN MIDDLE $81.00 X 0 = $13,0.00 I $ X 0 = $7,80.00 I $ X 0 = $, I 3 AT REGATTA BAY $30.00 X = $70.00 $0.00 X = $41.00 $ X = $00.00 PLEW ELEMENTARY $31.00 X 0 = $, I $7.00 X 0 = $,0.00 I $40.00 X 0 = $4, I $1.00 X = $ $11.00 X = $30.00 $ X = $00.00 NICEVILLE HIGH $81.00 X 0 = $13,0.00 I $01.00 X 0 = $10,00.00 I $43.00 X 0 = $8, I $30.00 X = $70.00 $30.00 X = $1.00 $ X = $00.00 RUCKEL MIDDLE $81.00 X 0 = $13,0.00 I $00.00 X 0 = $10, I $ X 0 = $8,80.00 I $30.00 X = $70.00 $.00 X = $1.00 $ X = $00.00 GIROUPC $,0.00 $49,77.00 $40,80.00 CENTRAL ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUPO, EDGE ELEMENTARY $40.00 X 0 = $8, I $4.00 X 0 = $4, I $10.00 X 0 = $4,00.00 I $0.00 X = $ $11.00 X = $30.00 $ X = $00.00 OKALOOSA STEMM $.00 X 0 = $,40.00 I $4.00 X 0 = $4, I $10.00 X 0 = $4,00.00 I CENTER $ X = $80.00 $ X = $ $ X = $ LEWIS $1,00.00 X 0 = $1, I $ X 0 = $9,80.00 I $48.00 X 0 = $8,0.00 I $0.00 X = $1, $ X = $38.00 $ X = $00.00 EGUN ELEMENTARY $90.00 X 0 = $19, I $ X 0 = $7, I $3.00 X 0 = $,00.00 I $00.00 X = $1, $0.00 X = $41.00 $ X = $00.00 LONGWOOD $.00 X 0 = $10,00.00 I $4.00 X 0 = $4, I $10.00 X 0 = $4,00.00 I $7.00 X = $0.00 $0.00 X = $41.00 $ X = $00.00 ELEMENTARY SHALIMAR $1,00.00 X 0 = $4, I $37.00 X 0 = $7,0.00 I $37.00 X 0 = $,40.00 I ELEMENTARY $3.00 X = $1,70.00 $ X = $38.00 $ X = $ MEIGS MIDDLE $78.00 X 0 = $1, I $18.00 X 0 = $10,30.00 I $40.00 X 0 = $9, I $41.00 X = $1.00 X = $ X = $00.00 GROlPD $109, $,40.00 $44, L

5 TABULATION AND RECOMMENDATION FOR ITB LAWN CARE SERVICES FOR MULTIPLE S- OPENING DATE: 04/18/17 :00PM CT GCA Education Services, Inc. Gulf Coast Environmental Contractors, Inc. Lewis Enterprises Property Professionals, LLC SOUTH ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUPE Price Per Application for Wee Control Price Per Application for Wee Control Price Per Application for Wee Control KENWOOD $.00 X 0 = $10,00.00 I $ X 0 = $3,40.00 I $10.00 X 0 = $3, I 1 ELEMENTARY $7.00 X = $0.00 $ X = $34.00 $ X = $00.00 PRYOR MIDDLE $7.00 X 0 = $11,00.00 I $ X 0 - $8,00.00 I $30.00 X 0 = $7, I $ X = $00.00 $ X = $38.00 $ X = $00.00 CHOCTAWHATCHEE $.00 X 0 = $10,00.00 I $37.00 X 0 = $7, I $ X 0 = $,00.00 I HtGH $7.00 X = $0.00 $91.00 X = $8.00 $ X = $00.00 WRIGHT ELEMENTARY $7.00 X 0 = $11,00.00 I $ X 0 = $8,00.00 I $30.00 X 0 = $7, I $ X = $00.00 $ X = $ $ X = $00.00 OKALOOSA $ X 0 = $1, I $40.00 X 0 = $1, I $30.00 X 0 = $7,00.00 I TECHNICAL COLLEGE $40.00 X = $ $91.00 X = $8.00 $ X = $00.00 ELLIOTT POINT $31.00 X 0 = $, I $19.00 X 0 = $4, I $ X 0 = $3, I 7 ELEMENTARY $1.00 X = $ $0.00 X = $41.00 $ X = $00.00 OROU'E $70,30.00 $4,48.00 $3, SOUTH ZONE Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I Price Per Cut for Lawn Care Services I GROUPF EDWINS ELEMENTARY $3.00 X 0 = $7, I $11.00 X 0 = $3,0.00 I $ X 0 = $, I $00.00 X = $ $ X = $34.00 $ X = $00.00 SILVER SANDS $10.00 X 0 = $4,00.00 I $3.00 X 0 = $,00.00 I $0.00 X 0 = $4, I $ X = $0.00 $ X = $34.00 $ X = $00.00 BRUNER MIDDLE $7.00 X 0 = $13,00.00 I $ X 0 = $7, I $3.00 X 0 = $,00.00 I $30.00 X = $70.00 $ X = $34.00 $ X = $00.00 FORT WALTON BEACH $ X 0 = $17, I $ X 0 = $7,00.00 I $ X 0 = $,00.00 I HIGH $47.00 X = $90.00 $91.00 X = $8.00 $ X = $00.00 MARY ESTHER $3.00 X 0 = $7, I $30.00 X 0 - $ I $00.00 X 0 = $4, I ELEMENTARY $00.00 X = $ $11.00 X = $30.00 $ X = $00.00 FLORO SA $41.00 X 0 = $8, I $19.00 X 0 = $4, I $ X 0 = $3, I ELEMENTARY $.00 X = $40.00 $11.00 X = $30.00 $ X = $00.00 OROLPF $1,70.00 $34,.00 $9, PRICE PER HOUR FOR: Miscetl..ous Lawn C.-e $.00 $3.00 $8.00 Rei~Servk:es

6 TABULATION AND RECOMMENDATION FOR ITB LAWN CARE SERVICES FOR MULTIPLE S- OPENING DATE: 04/18/17 :00PM CT Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any are hereby rejected as late. Bidders who bid "No Bid": None Non-responsive Bidders: None Recommendation for Award Committee: Steve Bolton. Director-Facilities Planning & Maintenance Bill Smith. Specialist-Custodial Department Tom Cox. Building Official-Facilities Planning & Maintenance Basis of Award: By Group to the lowest responsive and responsible bidder(s) that complies with all provisions of this soliciation. Bidders are required to bid all Schools within a Group in order to be considered for award of that Group. The award(s) for lawn care services for all Schools involved in this project shall be made in the best interest of the School District. A single award, all or none to the overall lowest responsive and responsible bidder may occur. The Board reserves the right to waive any informality, to make mathematical correction to error/s in any bid, waive any minor irregularity or technicality in bids received or to reject all bids and re-advertise, with either the identical or revised specifications. After bids are opened and tabulated, the Board reserves the right to delete any school(s) listed within a group or delete any Group(s) specified herein that in its judgment will be in the best interest of the School District of Okaloosa County. The Board also reserves the right to make award(s) based on experience and qualifications. Close proximity or geographic location of schools may be a factor of award for this Bid. Recommendation for Award: Committee recommends a single award to the lowest responsive and responsible bidder Lewis Enterprises Property Professionals. LLC for Group A $ , Group B $3,80.00, Group C $40,80.00, Group D $44,00.00,Group E $ and Group F $9, for a total contract amount of $ Miscellaneous lawn care services (raking, trimming bushes/hedges and maintenance of flower beds) may be utilized on an as needed basis at a rate of $8.00 per hour. Annual estimate for the hourly rate usage is $ This Contract is for a three(3) year period beginning July 1, 017 thru June 30, 00. FUNDING: "Failure to file a protest within the time prescribed in Florida Statutes 10.7,Fiorida Statutes, shall constitute a waiver of proceedings under Chapter 10, Florida Statutes." POSTED: 4/0/17 :08PM CT

SCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM FINANCE

SCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM FINANCE FINANCE TAM: 2018-041 CONTACT: Services Julie Perry, Director Budgeting & Financial TELEPHONE: 833-5850 TO: Principals FROM: DATE: