~~--I!~~ Patricia L. Sheldon, CPA, CGFO, CPFO, CPFIM Administrator for Financial Services
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1 EXECUTIVE ADMINISTRATION/LEGAL DIVISION ACCOUNTING OIVISION ApPEALS DlVIS10N FINANCE JURY ASSEMBLY GUARDIANSHIP ARCHIVES AND RECORDS ERNIE LEE MAGAHA HUMAN RESOURCES CENTURY DIVISION JUVENILE DIVISION CHILD SUPPORT CLERK OF THE CIRCUIT COURT & COMPTROLLER MARRIAGE CLERK TO THE BOARD MENTAL HEALTH COUNTY CIVIL ESCAMBIA COUNTY, FLORIDA COUNTY CRIMINAL COURT 01VISION CIRCUIT CIVIL CIRCUIT CRIMINAL OOMESTIC RELATIONS FAMILY LAw? AUDITOR-:-ACCOUNTANT :+Ex<JFFICIO CLERK TO THE BOARO : CUSTODIAN OF COUNTY FUNDS* MEMORANDUM MANAGEMENT INFORMATION SYSTEMS OFFICIAL RECORDS OPERATIONAL SERVICES PROBATE OIVISION TRAFFIC OlV1SION TREASURY TO: Honorable Board of County Commissioners FROM: Ernie Lee Magaha Clerk of the Circuit Court & Comptroller By: ~~--I!~~ Patricia L. Sheldon, CPA, CGFO, CPFO, CPFIM Administrator for Financial Services Clerk of the Circuit Court & Comptroller, DATE: July 16, 2012 " SUBJECT: Write off Accounts Receivable RECOMMENDATION:,., (.n I'; 8.,.J.1 r",:,)_ :;~ :_1-1, :<,:',j.-~?~, That the Board adopts the attached Resolution authorizing the write off of $464, in receivables that have been recorded in the Emergency Medical Services (EMS) Fund of the County and have been determined to be uncollectible bad debts, DISCUSSION: This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of the debt This Resolution includes write offs from EMS Ambulance Billings as explained in the attached memorandum from the Department. Per the Department's memorandum, these accounts have been passed through all phases of the collection process and have been determined to be uncollectible. PLS/JC/nac Attachment 221 PALAFOX PLACE. PENSACOLA, FLORIDA (850) FAX (850)
2 RESOLUTION R2012 w WHEREAS, certain accounts totaling $464, are owed to the Emergency Medical Service Fund of Escambia County for services furnished as delineated in Attachment ((A" and made a part hereof by reference; and WHEREAS, diligent efforts have been made to collect the amounts as shown on the attached list. NOW THEREFORE, it is resolved by the Board of County Commissioners of Escambia County, Florida, that: These accounts receivable shall be written off as uncollectible bad debts. The above designations have been made solely to enable the Clerk of the Circuit Court and Comptroller to carry out his duties in accordance with generally accepted accounting principles. Escambia County does not waive any rights it may have to collect any of the above-referenced accounts receivable, including but not limited to use of a collection agency under contract to Escambia County. BE IT FURTHER RESOLVED, that all past efforts to designate these delinquent accounts receivable as bad debts are hereby ratified and approved. BOARD OF COUNTY COMMISSIONERS OF ESCAMBIA COUNTY, FLORIDA By: Wilson B. Robertson Chairman of the Board ATIEST: ERNIE LEE MAGAHA CLERK OF THE CIRCUIT COURT AND COMPTROLLER By: Deputy Clerk Adopted:
3 Page I of 1 Joyce Collins From: Joseph A. Scialdone Uascialdone@co.escambia.fl.usj Sent: Friday, July 13,20122:49 PM To: Joyce Collins Cc: Lorraine Hudson; Trisha K. Pohlmann; Jennifer Oiaz Quinn Subject: BOWO FY2011_12Q3 ($464,650.11)... 7/26/12 BCC Importance: High Attachments: MEMO" BOWO FY2011_12Q3 ( ) docx; BOWOFY2011_12 Q3 ( No Names).xls Hi Joyce, The attached is our Bad Debt Write Off for FY2011_12Q3. The total amount requested is $464,650.11, and all accounts have been with our outside collection agency for at least 120 days. We anticipate making it onto the BCC agenda for the 7/26/12 Bee Meeting. Please let me know if you need any additional information. Joe Scialdone Escambia County EMS Billing mobile Florida has a very broad public records law. Under Florida law, both the content of s and addresses are public records. If you do not want the content of your or your address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in person
4 Board of County Commissioners - Escambia County, Florida Joe Scialdone, EMS Billing Public Safety Department INTEROFFICE MEMORANDUM TO: Joyce Collins, Accountant I Escambia County Clerk's Office FROM: Joe Scialdone, Billing Supervisor EMS Billing Department DATE: July 13, 2012 RE: Bad Debt Write-off (3 rd Qtr FY ) -_..._ Enclosed are the accounts from the specified period for processing as bad debt. These accounts have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, private pay processing, pre-collection letter(s), and/or referral to our secondary collection agency. All accounts have been with our secondary collection agency for at least 120 days. All avenues for collection have been exhausted and we are confident these accounts are truly uncollectible, and any further action would be unproductive. As always, your assistance in processing these write-ofts for action by the Boa rd of County Commissioners is appreciated. We anticipate it making the Bee Agenda on July 26, Please advise Trisha Pohlmann once it has been included in the Board agenda for its action. TOTAL WRITE-OFF AMOUNT FOR APPROVAL: $ 464, North W Street Pensacola, Florida Telephone (850) Fax (850) JAScialdone@MyEscambia.com
5 Trip Date Run # Customer Due Run 27, ! Run 35, Run 2, Run 24, i Run 28, Run 13, Run 19, i Run 22, ! Run 31,911 i Run Run 8, Run 22, Run 26, Run 26, Run Run 31, Run 31, i Run 32, Run 32, Run 33, Run 33, Run 33, Run 33, Run 33, Run 34, Run 1, Run 1, Run 3, ! Run 4, Run 5, Run 5, Run 5, Run 5, Run 6, Run 6, Run 6, Run 6, Run 6, Run 7, Run 7, Run Run 7, ~-O1 Run 8, Run 8, Run 9, Run 9, Run 9, Run 9, Run 9, Run 9, Run 9, Run 10, of 20
6 Trip Date Run# Customer Due Run 10, Run 10, Run 10, Run 10, Run 10, Run 11, "t Run 11, Run 11, Run 11, Run 11, ~11, , Run 12, Run 12, Run 12, Run 12, Run 13, Run 13, Run 13, Run 13, Run 13, Run 13, Run 13, Run 13, Run 14, Run 14, Run 14, Run 14, Run 14, Run 14, Run 14, n" ">1"\ IRun14jH Run 14, ! Run 14, Run 15, Run 15, Run 15, Run 15, Run 15, Run 15, Run 15, Run 15, Run 15, Run 15, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, of20
7 Trip Date Run # Customer Due Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 16, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17, Run 17,923 ~Run17'94B Run 17, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 18, Run 19, Run 18, Run 19, Run 18, =Ii of 20
8 Tri Date Run# Customer Due Run 18, Run 18, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 19, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, Run 20, , , , Run 20, Run 20, , , , un 21,080 4of20
9 Trip Date Run # Customer Due Run Run Run Run Run Run Run Run Run Run Run Run 21,272 ~ Run 21,279 Run 21, Run 21, Run 21, Run 21, Run Run ~21, , ~Run21' :00 Run 21, Run 21, Run 21, Run 21, Run Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 21, Run 22, Run 22, Run 22, Run Run ~Run22' Run 22, Run 22, Run 22, Run 22, Run 22, f20
10 m Trip Date Ii! Run # Run 22,118 Run 22,130 Run 22,138 Run 22,202 Run 22,207 Run 22,218 Run 22,271 Run 22,279 Run 22,280 Run 22,282 Run 22,296 Run 22,363 Run 22,364 Run 22,402 Run 22,415 Run 22,417 Run 22,422 Run 22,436 Run 22,444 Run 22,445 I Run 22,456 Run 22,469 Run 22,479 Run 22,503 Run 22,504 Run 22,508 Run 22,539 Run 22,565 Run 22,607 Run 22,579 Run 22,603 Run 22,629 Run 22,638 Run 22,639 RU~ Ru Ru Run 22,702 Run 22,740 Run 22,758 Run 22,779 Run 22,790 Run 22,791 Run 22,802 Run 22,809 Run 22,814 Run 22,821 Run 22,832 Run 22,835 Run 22,840 Run 22,855 Run 22,856 Customer Due 91,21 695,00 100,00 108,63 150, , =!I ,00 67, , f=ii 70,09 595, ,00 645, ,00 6of20
11 Trip Date Run # Customer Due Run 22,858 Run 22,862 Run 22,870 Run 22,880 Run 22,887 Run 22,891 Run 22,902 Run 22,907 Run 22,912 Run 22,915 Run 22,928 Run 22,944 Run 22,945 Run 23,260 Run 24,274 Run 22,961 Run 22,965 Run 2 Run 22,967 Run 22,970 Run 22,977 Run 22,982 Run 22,987 Run23~ Run 23, Run 23,024 Run 23,029 Run 23,030 Run 23,035 Run 23,037 Run 23,040 Run 23,041 Run 23,027 Run 23,054 Run 23,059 Run 23,066 Run 23,071 Run 23,075 Run 23,076 Run 23,080 Run 23,082 Run 23,084 Run 23,086 Run 23,090 Run 23,092 Run 23,094 Run 23,101 Run 23,114 Run 23,123 Run 23,126 Run 23,137 Run 23, ! : 80.51! , ' ! ~ ~ of 20
12 Trip Date Run # Customer Due Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, of 20
13 Trip Date Run# Customer Run 23, Run 23,414 ~ Run 23, mrun 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23; Ru Run 23, Run 23, Run 23, Run 23, Run 23, ! Run 23, ! Run 23, ! Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23,564 Run 23, Run 23,583 ~ Run 23, Run 23, Run 23, Run 23, ~~ Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, of 20
14 Trip Date Run # Customer Due Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 23, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, of 20
15 Trip Date Run # Customer Due Run 24, Run2~ Run Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, ~08-31 Run 24, Run 24, Run~ Run RUn 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24,250 ~ Run 24, Run 24, Run 24, Run 24, Run 24,296 Of.0" Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, of 20
16 Trip Date Run # Customer Due , ' Run 24,390 Run 24,395 Run 24,397 Run 24,398 RUn 24,411 Run 24,412 Run 24,413 Run 24,414 Run 24,464 Run 24,458 Run 24,467 Run 24,470 Run 24,482 Run 24,484 Run 24,485 Run 24,496 Run 24,497 Run 24,505 Run 24,507 Run 24,509 Run 24,520 Run 24,531 Run 24,546 Run 24,558 Run 24,559 Run 24,528 Run 24,545 Run 24,561 Run 24,571 Run 24,580 Run 24,593 Run 24,602 Run 24,603 Run 24,613 Run 24,614 Run 24,622 Run 24,626 Run 24,627 Run 24,628 Run 24, Run 24,646 ~4,652 4, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24,725 ~ of 20
17 Trip Date Run # Customer Due Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 24, Run 25, Run 25, Run 25, Run 24, Run 25, Run 25, ' Run 25, Run 25, Run 25, Run 25, of 20
18 Trip Date Run# Customer Due! : ~ : j Run 25,080 Run 25,084 Run 25,088 Run 25,100 Run 25,102 Run 25,096 Run 25,103 Run 25,114 IRun 25,118 Run 25,121 Run 25,127 Run 25,128 Run 25,131 Run IRun 25,142 Run 25,150 Run 25,152 Run 25,159 Run 25,162 Run 25,168 Run 25,169 Run 25,176 Run 25,177 Run Run 25,180 Run 25,183 Run 25,189 Run 25,192 Run 25,194 Run 25,197 Run 25,200 Run 25,273 Run 25,216 Run 25,218 Run 25,232 Run 25,243 Run 25,245 Run 25,260 Run 25,261 Run 25,283 Run 25,284 Run Run Run 25,303 Run 25,312 Run 25,313 Run 25,315 Ru Run 25,323 Run 25,325 Run 25,330 Run 25,333 16, o , of 20
19 Trip Date Run # Customer Due Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, of 20
20 Trip Date Run# Customer Due Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, ~9-15 Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, ~ Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, Run 25, of 20
21 lrd Quarter FY 2012 Write-Off Trip Date Run# Customer Run 25, Run 25, Run 25, Run 25,936 ~ Run 25,945 Run 25, Run 25, Run 25, Run 25, Run 26, Run 25, Run 25, Run 25, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26,150 ~Run26' Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26,264 Due , Fill of 20
22 Trip Date Run # Customer Due Run 26, Run 26, Run 26, Run 26, Run 26, , Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, : Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, Run 26, of 20
23 Trip Date Run# Customer Due Ir ~ ~O Run 26,641 Run 26,644 Run 26,645 Run 26,654 Run 26,657 Run 26,660 Run 26,882 Run 26,689 Run 26,691 Run 26,716 Run 26,722 Run 26,774 Run 26,741 Run 26,766 Run 26,785 Run 26,794 Run 26,797 Run 26,819 Run 26,832 Run 26,tl4l:::1 Run 26,866 Run 26,915 Run 26,932 Run 26,936 Run 27,014 Run 27,074 Run 27,149 Run 27,174 Run27~ Run 27, Run 27,213 Run 27,316 Run 27,397 Run 27,435 Run 27,454 Run 27,460 Run 27,633 Run 27,704 Run 27,749 Run 27,914 Run 29,1 Run 28,105 Run 28,128 Run 28,357 Run 28,474 Run 28,617 Run 28,678 Run 30,660 Run 35,510 Run 33,888 Run 33,940 Run 34, of 20
24 Trip Date Run # Customer Due Run 34,241 Run 34,444 Run 34,903 Run 34,981 Run 35,329 Run 288 Run 295 Run 359 Run Transports and no others Total Requested Write-off of 20
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