TOP TO Spr p o r for fo Administ Adminis ra r t a o t r o s r Pat Pa t t y Long, CASA CAS S A

Transcription

1 TOPSpro for Administrators Patty Long, CASAS

2 Establishing Your Role What is the definition of an administrator? A. School Principal B. Program coordinator C. Database administrator D. TOPSpro technician E. Teacher who unwittingly demonstrates the most computer proficiency among colleagues F. All of the above rolled into one

3 The Administrator s s Responsibilities Monitor, maintain, ensure Completeness of the database Accuracy of database Efficiency of data collection methodology Answer qualitative and quantitative questions Is your data representative and complete? Demographics Program profiles Reporting mandates Test results Student persistence

4 Where will you look to find your answers? Attendance systems Physical records, file cabinets The person who knows but who just quit OR

5 Where will you look to find your answers? Find your answers using: Listers Report Options Selected TOPSpro Reports Additional Reports Resources

6 Tools for Administrators: Listers Listers are lists of an agency s specific TOPSpro records Repair, edit and view data Review summary information Find potential data errors

7 TOPSpro Listers: Repair, Edit, and View Data TOPSpro listers are where users can open and review individual records in the database.

8 TOPSpro Listers: Review Summary Information TOPSpro listers enable you to TOPSpro listers enable you to filter data for any of the elements on the list. You can also view the Item Count at the bottom.

9 TOPSpro Listers: Find Potential Data Errors TOPSpro listers display records with different colors to indicate that the record may be missing necessary information.

10 TOPSpro Listers: Find Potential Data Errors Use the Color Filter icon to filter records by color.

11 TOPSpro Report Setup Window 7 Tabs Date Range Mover Buttons The New Report Setup window opens every time you open a TOPSpro report.

12 TOPSpro Report Setup Window Options enables you to take several measures to modify the structure, output, or display of your report.

13 TOPSpro Report Setup Window Select PDF File to generate an electronic copy of the report.

14 TOPSpro Report Setup Window Use Report Setup to create an Use Report Setup to create an Excel export. Then use the spreadsheet to create graphs and conduct further analysis.

15 TOPSpro Report Setup Window Demographics Filters enables you to filter reports according to specific demographic categories.

16 TOPSpro Report Setup Window Entry Filters enables you to filter reports according to specific variables on the Entry Record.

17 TOPSpro Report Setup Window Update Filters enables you to filter reports according to specific variables on the Update Record.

18 Tools for Administrators: Reports TOPSpro now has more than 150 reports Reports we recommend to administrators: 1. Record Inventory 2. Demographic Record Summary 3. Suggested Next Test Level Detail 4. Student t Gi Gains by Class 5. Class Roster by Last Record 6. Data Integrity/Audit/Exceptions 7. Federal Tables (4, 4B, 5) 8. Persister 9. NRS Performance

19 Record Inventory The Record Inventory report shows an overview of the number of records, by type, in your TOPSpro database.

20 Demographic Summary by Agency The Demographic Summary by Agency/Site/Class / reports provide an overview of what specific categories the individuals in your database represent.

21 Suggested Next Test Level Detail Suggested Next Test Level Detail provides the learner s entire test history for the reporting period.

22 Learning Gains Summary Learning Gains Summary displays both average gains by instructional program and test modality. dl Options are available to change the report contents.

23 Class Roster by Last Record Class Roster by Last Record enables you to find the most Class Roster by Last Record enables you to find the most recent data activity for a particular student, whether the last record is an Entry, Update, or Test.

24 Data Integrity Report The Data Integrity Report provides programs with ihan evaluative tool to evaluate their hidata collection efforts. The report displays critical data that helps agencies meet state and federal reporting requirements: Federal Tables Core Performance NRS data quality standards

25 Data Integrity Report The DIR displays Item Count and Item Percent for 28 items that are important tfor state and federal requirements.

26 Data Integrity Exceptions Data Integrity Exceptions lists DIR data issues by Item Number.

27 Item List Tab All Data Integrity Reports have an Item List Tab where you can modify your report to include or exclude specific DIR items.

28 Federal Tables Federal Tables in TOPSpro display data in format required by U.S. Department of Education, National Reporting System (NRS). TOPSpro uses the Federal Tables to report statewide data to the federal government.

29 Federal Table 4 Federal Table 4 displays Educational Gains by Educational Functioning Level. Specifically, it reports learners who entered program at one Instructional Level and finished the program year (June 30) at a higher level.

30 Federal Table 4B Federal Table 4B displays the same level advancement information as Table 4, but it only includes learners who completed a valid pre and post test.

31 Persister esse Report Fed Table 4B Fed Table 4 The Persister Report compares the percentage completing a level in Federal Table 4 with the percentage completing a level in Table 4B.

32 Additional Report Resources

33 Additional Report Resources The Locator also allows you to save your most frequently used reports.

34 Additional Report Resources TOPSpro 5.0 Report Summary and Report Descriptions

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