REQUEST FOR QUOTATION (RFQ) RFQ/2018/09/01

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Aileen Paul
5 years ago
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1 REQUEST FOR QUOTATION (RFQ) RFQ/2018/09/01 Date: Sep 26, 2018 Dear Sir / Madam: We kindly request you to submit your quotation for supply and delivery of IT equipment and furniture for the purpose of establishment of computer labs, details of which are in part-3 of this RFQ. Quotations may be submitted on or before October 10, 2018 (Close of Business) via E- Mail, to procurement@impactorganization.org Please reference the RFQ number (RFQ/2018/09/01) in your correspondence (Title of ). It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by Impact Organization after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by , kindly ensure that they are signed, stamped. Please take note of the following additional requirements and conditions in part-1 pertaining to the supply of the abovementioned good/s or services. 1/6 RFQ/2018/09/01

2 PART 1- INSTRUCTIONS TO BIDDER Method of RFQ Submission: via to: Delivery Date Delivery Station Preferred Currency of Quotation Language of Equation Tax on Price Quotation Please reference the RFQ number (RFQ/2018/09/01) in the title of 30 days up on the award or contract/purchase order Kabul Afghani English Must be inclusive of VAT and other applicable indirect taxes Payment Terms 100% within 30 days upon Impact Organization s acceptance Deadline for clarification 06 October 2018 Any clarification reference to RFQ should be send via to Procurement@impactorganization.org Deadline for the Submission of Quotation Period of Validity of Quotes starting the Submission Date Partial Bids / Partial Awards / Split Awards Evaluation Criteria Annexes to this RFQ Required documents as annex while submitting the RFQ 10 October days Not permitted Low price technically acceptable Part 2 quotation offer details Part 3- work requirements and / or specification -Company legal registration certificate -Company profile and past performance a. The prices quoted for the work shall be all inclusive costs such as customs, transportation to the location, insurance, packing, labeling, installation, testing inclusive of all taxes direct or indirect, or any other costs, or fees that may be necessary to pay. b. Services proposed shall be reviewed based on completeness and compliance of the quotation with the specifications provided in part-3. c. The quotation that complies with all of the specifications and requirements and offers the lowest price shall be selected. Any offer that does not meet the requirements shall be rejected. d. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by Impact Organization. The unit price shall prevail and the total price shall be corrected. If the vendor does not accept the final price based on Impact Organization s re-computation and correction of errors, its quotation will be rejected. e. Impact Organization s is not bound to accept any quotation, nor award a contract/purchase Order, nor be responsible for any costs associated with your preparation and submission of a quotation, regardless of the conduct or outcome of the selection process. 2/6 RFQ/2018/09/01

3 f. Impact Organization s reserves the right to accept or reject any quotation, to render any or all quotations as non-responsive, and to annul the solicitation process and reject all quotation at any time prior to award of contract, without thereby incurring any liability to the affected Proposer, or any obligation to inform the affected Proposer(s) of the grounds for Impact Organization s action. Impact Organization shall neither be obliged to award the contract to the lowest price offer. g. Prior to the expiration of proposal validity, the contract/purchase order may be awarded to the Proposer whose proposal is determined to be in the best interests of the Agency, based upon the evaluation method indicated in the Data Sheet. 3/6 RFQ/2018/09/01

4 PART 2 QUOTATION OFFER DETAILS I/We the undersigned hereby OFFER and undertake to supply and deliver to the destinations indicated in part-1, the supplies specified on the attached forms, in such qualities as indicated and at such times as may be required and at the prices set opposite the item(s) therein during the time period stated. Yours Sincerely [Name of Authorized Signatory] [Signature] [Position] Landline Phone: Mobile Phone: Company Official Stamp Delivery lead time: days The quotation is valid for: days [See part-1 in instructions to bidders] 4/6 RFQ/2018/09/01

5 PART 3- WORK REQUIREMENTS AND / OR SPECIFICATIONS No. Item Specifications Qty Unit Unit Cost (AFN) Total Cost (AFN) 1 Computer-Desktop Dell OptiPlex 3050, Core i5, HDD = 500 GB, RAM= 4 GB, Monitor = 19 inch LED including mouse and keyboard 50 pc 2 Color Printer Color printers (Epson L382) 2 pc 3 Black/White Printer Black and white printers (hp M402) 2 pc 4 Photocopier Photocopier (Cannon MF 411 BW) 1 pc 5 Scanner Scanner (hp Pro 2500) 1 pc 6 Digital Camera Digital Camera (Cannon-D750) 1 pc 7 Voltage Regulator 15 KW to control the electric shock and as well as regulate the voltage. 1 ea 8 UPS Santak 1200 Watt 50 ea 9 Computer Server Computer Server (Dell 710) 1 pc 10 Projector + Screen DX 221 Sony + Screen 5 pc 11 Flat Screen TV Flat Screen TV ( Sony LED 65 inch) 1 pc 12 Classroom Chair Local made, 25x50 steel profile covered by leather. The chair should have two arms 13 Computer Desk Local made, 16 mm and 8 mm plywood, 25x25 steel profile, length 130 cm, width 60 cm, height 77 cm. The desk should have two wooden cases to put the desk-top computer s CPU 14 Office Desk Made of China with three drawers and lock, Length 1.4 m, Width 69 cm, Height 75 cm 15 Office Chair Revolving chair, leather seat, medium size, two arms with metallic pedestal 16 Original Anti-virus Five users original Anti-virus software. (the Kaspersky is preferred) 150 ea 75 ea 6 ea 6 ea 10 licen se Grand Total 5/6 RFQ/2018/09/01

6 We the undersigned hereby OFFER and undertake to supply and deliver to the destination(s) indicated, the stated supplies as specified in this RFQ, in such quantities and at such times as may be required and at the prices set opposite the lime item(s) therein during the period stated. We will supply the above supplies upon receipt of your signed Contract. [Name of Authorized Signatory] [Signature] [Position] Landline Phone: Mobile Phone: Company Official Stamp 6/6 RFQ/2018/09/01

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