UCC Employee Self Service User Guide

Transcription

1 University College Cork UCC Employee Self Service User Guide Version 1.0

2 Contents How to Access UCC Employee Self Service (ESS)... 1 How to Log In to UCC Employee Self Service (ESS)... 2 UCC ESS Main Page & Navigating Options... 5 My Payroll Self Service... 6 What information is available in My Payroll Self Service... 7 How to Access My Payroll Self Service... 7 Why are there sections that say You do not have access to this option?... 8 My Payroll Details... 8 My Personal Profile... 9 My Payslip Details... 9 My Payslip Details.10 My P60 Documents 10 My Payment Detail My Payment Detail Quick Jump to Core Personnel... 11

3 How to Access UCC Employee Self Service (ESS) 1. Type the following URL into a web browser 2. This brings you to the main UCC Employee Self Service (ESS) webpage 3. Click on the banner Click here to login to ess@ucc 1 P a g e

4 How to Log In to UCC Employee Self Service (ESS) 4. Enter your Staff Number in the log in box provided 5. Then click on the link Request Password Reset as highlighted above to receive a password for ESS. 6. The following message appears DO NOT CLICK THE LOGIN BUTTON ON THIS SCREEN 7. An will automatically be sent to your UCC account asking you to click on a link in the to change your password 8. The will appear in your UCC Inbox from noreply@ucc.ie as below 2 P a g e

5 9. Open the and click on the first link below in the to activate your new ESS password Click on the link to activate your ESS password 10. You will then receive the message below 11. Click the Login button 12. You will be brought back to the main ESS log in screen 3 P a g e

6 13. Enter your staff number 14. Copy the new password from the sent to your UCC into the password box 15. Click Sign In 16. The following screen appears 17. Enter the Current Password - the Current Password is the password sent to your UCC address and as before can be copied into this field 18. Enter New Password this must be at least 8 characters in length and contain at least 1 numeric value. 19. Confirm Password 20. Click on Apply Change 4 P a g e

7 21. The following screen appears 22. Click on the home button as highlighted above to access the UCC ESS Main page as below UCC ESS Main Page & Navigating Options Preferences icon Quick Jump icon This allows you to switch easily between Core Pay & Core Personnel User Settings allows you to changecolor scheme and Language from English to Irish Change Password - allows you to update your password at any time Home Icon Clicking on this icon will always return you to ESS Main Page Logout Use this icon to log out of ESS Payroll Allows access to payroll details Personnel Allows access to personnel details 5 P a g e

8 My Payroll Self Service 6 P a g e

9 What information is available in My Payroll Self Service My Payroll Self Service gives access to the following My Payroll Details - View only My Payslip Detail View & Print Option on each payslip My Payment Detail - View only My Payroll Calendar - View only How to Access My Payroll Self Service Click on the My Payroll Self Service link for access to your Payroll information 7 P a g e

10 Why are there sections that say You do not have access to this option? ESS is an off the shelf package supplied with the CoreHR system. For operational purposes not all options are turned on for UCC staff at the moment. In-line with the university s strategic plan for delivering secure information via web based self-service applications; HR in conjunction with the Computer Centre will be further developing the services available through ESS. My Payroll Details Shows details of your current tax credits & cut off point Shows your current annual or weekly rate of pay 8 P a g e

11 My Payslip Details a. Click on the View My Payslip link b. This shows the following details 9 P a g e

12 My Payslip Details - Condt Then you can click on View Payslip for the particular pay period you want to look at and it then shows the following detail: If you wish you can then choose the Print Payslip option and get a hard copy for your records. My P60 Documents How to access my P60 documents Select My Payroll Self Service tab Scroll down to My P60 documents Select my P60 Doc Detail Your current P60 will be available here P60s for previous years begin from 2012, you cannot access P60 documents for years prior to P a g e

13 My Payment Detail - a. Click on My Payment Detail this is view only and shows your bank account details Quick Jump to Core Personnel Click on the quick jump icon below to navigate to Core Personnel 11 P a g e

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