Introduction This document describes how to add notes and stamps to a document in Black Ice.

Transcription

1 Table of Contents Introduction...1 Process...1 Check Out the Document...1 Stamps...2 Notes...3.Ann File Extension...4 Deleting Notes...4 Considerations:...5 Introduction This document describes how to add notes and stamps to a document in Black Ice. Process Check Out the Document Navigate to the document that is to have notes or stamps added to it either by scrolling through the respective folder, using the search bar, or the advanced search. Once the document is located, right click and check out the document. Once the item opens in Black Ice, click on the Annotation tab to add notes or stamps to the document. Page 1

2 From the annotation tab, highlights, shapes, lines, notes, and/or stamps can be added to the document. Stamps There are three different types of stamps that can be added to a document. Image Stamp allows the user to stamp a bitmap or TIFF image on to the document. Personalized Stamp allows the user to stamp a signature or other personalized image on to the document. Personalized stamps can be in bitmap or TIFF format. Rubber Stamp allows the user to select from a predefined list of stamps. See the image for rubber stamp options. Page 2

3 Select the stamp you wish to use, draw a box to place the stamp. Click on save on the Annotation tab to save the stamp. This saves the stamp separately from the document with a file extension of.ann and does not change the original document. When finished with the document, save and close the document as normal. The document should check back in automatically. If the stamp is not saved through the annotation tab, it will be embedded into the document and become part of the document. Notes There are three types of notes that can be added to a document. Note allows the user to place a sticky note. The note icon remains in the same place even if the user scrolls through the document. You must click on the icon to view the note. Text note allows the user to click and drag to create a colored box to write a note in. Users can set the color of the box and will input the text into the box. Text allows the user to click and drag to create a text box. The user inputs the text and can specify which color the text is without a colored background. Page 3

4 The green icon is a sample of a Note; the yellow box is a sample Text Note; the red text is a sample of Text. Create the note you wish to use. Click on Save on the Annotation tab to save the note. This saves the note separately from the document with a file extension of.ann and does not change the original document. When finished with the document, save and close the document as normal. The document should check back in automatically when closed. ** if the note is not saved through the annotation tab, it will be embedded into the document and become part of the document..ann File Extension If the stamp or note is saved through the annotation tab, you should see a new file with an.ann extension (if view extensions is turned on) along with the original file. See the sample below. Deleting Notes To delete a note, check out the document (if not already checked out) click on the note so the sizing handles are visible and then right click, select cut note or press the Delete key on your keyboard. Page 4

5 Check in the document. If there is only a single note on the document, delete the.ann file within the Document Locator client. Highlight the.ann file and right click and delete or press delete on the keyboard. Considerations: Remember to save using the save on the annotation tab to avoid embedding the stamp or note into the original document. Page 5