60 FEATURES IN OFFICE 2016 OR 365 THAT YOU DIDN T KNOW EXISTED. #ILTAG97 - #PAYNEGROUP 2017 PayneGroup, Inc.

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1 60 FEATURES IN OFFICE 2016 OR 365 THAT YOU DIDN T KNOW EXISTED #ILTAG97 - #PAYNEGROUP

2 #ILTAG97 #PAYNEGROUP

3 POWERPOINT

4 TIP 1 POWERPOINT DESIGNER OFFICE 365 Insert a chart or picture and PowerPoint Designer will help you with design elements and suggestions.

5 TIP 2 DESIGN IDEAS OFFICE 365 Original Slide Format Click one of the available design ideas to quickly modify the format.

6 TIP 3 QUICKSTARTER OFFICE 365 File, New, QuickStarter. Step 1 Step 2

7 Step 3 Step 4 Step 5 Step 6

8 RESULT

9 TIP 4 LIVE TEXT BOX IN PRESENTATION MODE 1. Enable and display the Developer tab in PowerPoint. 2. Click the Text box tool (different from Insert tab). 3. Set Properties: EnterKey Behavior to True MultiLine to True Scrollbars to Both Others based on need

10 WORKING EXAMPLE PROS: CONS:

11 TIP 5 Conduct a Live Poll from Within PowerPoint 1. Go to 2. Sign up for free account. Click to activate (from mail). 3. From PowerPoint, choose Insert, Store, and search for the PowerPoint Poll Everywhere. 4. Install. 5. Create live polls available via web or text instantly.

12 TIP 6 3 USEFUL SHORTCUTS FOR PRESENTATIONS When in slide show view/presentation mode: 1. Ctrl + P to enable the pen. 2. Ctrl + I to enable highlighter. 3. Ctrl + E to erase. P.I.E.

13 TIPS 7 & 8 BREAK APART A TABLE INTO COMPONENTS 1. Create a basic table with content. 2. Select, then cut the table. 3. Press Ctrl + Alt + V and select Metafile. 4. With the table selected, press Ctrl + Shift + G. 5. Press Ctrl + Shift + G again. 6. Click and drag any component of the table to a new location.

14 START 1. Select table. 2. Cut or copy table. 3. Press Ctrl + Alt + V and choose Picture Enhanced Metafile. END 1. Press Ctrl + Shift + G. 2. Click Yes when prompted. 3. Press Ctrl + Shift + G again. 4. Drag components of the now broken table around as required.

15 TIP 9 ORGANIZE AND RESIZE PICTURES FAST! 1. Insert at least six or seven pictures (just for this example). 2. Select all of the pictures (Ctrl + Click if necessary). 3. Picture Layout. Select an option.

16 BEFORE

17 AFTER

18 TIP 10 READING VIEW INSTEAD OF SLIDE SHOW 1. On the View tab, click Reading View (in the Presentation Views group). 2. Size the window so you can see other parts of the screen. 3. Click to the right and left of the presentation, or use the arrow keys to progress. 4. Press Esc to exit this view and switch back to editing mode.

19 TIP 11 ANIMATE CHART ELEMENTS 1. Click to select a chart in PowerPoint. 2. On the Animations tab, click Add Animation and select Entrance/Fade. 3. Click Animation Pane. 4. Right-click the animation added and choose Effect Options. 5. Select Chart Animations and change to either series or category.

20 LIVE EXAMPLE Category 1 Category 2 Category 3 Category 4

21 TIP 12 PENS POWERPOINT IN OFFICE 365 Change the pen or highlighting color. You can also add custom pens (color, etc.) by clicking the Add Pen drop-down.

22 TIP 13 INK REPLAY IN OFFICE 365 Draw with touch on your slide. Use other tools as required to produce the content you want. Click Ink Replay to watch the recreation of your work.

23 EXAMPLE

24 TIP 14 ANIMATION TRIGGERS 1. Insert a picture. 2. Insert a shape. 3. Right-click the shape and add text, if desired. 4. Select the picture. On the Animations tab, add any Entrance animation. 5. Right-click the animation (in the pane). Choose Timing. 6. Change Start effect on click of the shape you previously inserted. Then click OK.

25 LIVE EXAMPLE What I feel like today

26 TIP 15 BEST PHOTOS FOR PURCHASE IN POWERPOINT

27 TIP 16 PAGE COLOR POWERPOINT IN OFFICE Change to Read Mode (View tab). 2. Click Page Color. This is an example of Inverse Color.

28 OUTLOOK DESKTOP

29 TIP 17 ATTACH LINKS TO CLOUD-BASED FILES For internal organization use only. Available in Outlook and Outlook in Office 365.

30 TIP 18 STOP ING YOURSELF WHEN SENDING TO GROUP 1. Create a new Contact. 2. Full Name: Undisclosed Recipient Enter your name. 4. Display As: Delete your address but keep Undisclosed Recipient. 5. Address the to Undisclosed Recipient. 6. BCC everyone else.

31 TIP 19 VIEW THE COMPLETE MESSAGE SOURCE IN OUTLOOK (EDISCOVERY) 1. Edit the Registry (only if you are permitted and experienced enough to do so). Regedit. 2. Go to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Options\Mail. 3. Click Edit, New, DWord. 4. Type SaveAllMIMENotJustHeaders and press Enter. 5. Double-click the new SaveAllMIMENotJustHeaders value and change from 0 to 1. Click OK. 6. Restart Outlook. Wait for new message to arrive then choose open the Properties to view all of the information in the Internet Headers text box.

32 EXAMPLE

33 TIP 20 CHANGE SIZE AND FONT OF MAIL FOLDER 1. Create a new folder in your Inbox. 2. Name it Test. 3. Drag a message into this folder from the Inbox. 4. On the View tab (in Outlook), click View Settings, then Other Settings. 5. Click Row Font and change it to something more readable.

34 TIP 21 SAVING OUTLOOK CONTACT ATTACHMENT When an Outlook Contact (not vcard) is attached to a message, it opens as Read Only. Save it as follows: 1. Double-click to open the message. 2. Close the attachment, if opened, and then drag it to the People folder icon.

35 TIP 22 SAVE AND REUSE FREQUENT CONTENT

36 TIP 23 INSERT RECENTLY USED FILE AS ATTACHMENT 1. Click in body of Outlook message. 2. On the Message tab, choose Insert File. Recently accessed documents appear in the drop-down list.

37 TIP 24 RECALLING EXTERNAL MESSAGES DOES NOT WORK

38 TIP 25 BEST OVERALL RESOURCE FOR OUTLOOK & EXCHANGE INFORMATION

39 OUTLOOK IN OFFICE 365

40 TIP allows you to tag a person in the body of a message or meeting invite. 1. In the body of the message, 2. Start typing the contact s name and choose from the list. 3. Edit the name to make it less formal. 4. The contact will be added to the To line. Filter your list of message by ones you ve been mentioned in by clicking Mentions at the top of the folder.

41 TIP 27 RECOVER/PURGE DELETED ITEMS FROM SERVER 1. Open the Deleted Items folder. 2. On the Home tab, click Recover Deleted Items from Server. 3. Select message(s). 4. Select either Restore Selected Items or Purge Selected Items and click Ok. Restored items will be moved back to the Deleted Items folder. Office 365 offers a link at the top of the folder list.

42 TIP 28 FOCUSED INBOX Focused Inbox works with you to prioritize messages - the most important messages are moved to the Focused folder and less important messages to the Other folder. Messages can be easily moved between either folder. Criteria for determining which folder to put a message in can be fine-tuned. Focused Inbox replaces Clutter.

43 EXCEL

44 TIP 29 FASTEST WAY TO CREATE SUM(ABOVE) FORMULA 1. In a worksheet with a column of numbers, click in the cell below the list. 2. Press Alt + =. The formula is created for you.

45 TIP 30 DATA MAPS EXCEL IN OFFICE 365

46 EXAMPLE

47 MORE INFORMATION MAPS Map automatically updates to expand regions, or change location or values automatically. Delete an entry in the worksheet and it updates the map. Expand, for instance if we added India to the previous example, the map would expand to show that area of the world in addition to those in Europe and North America.

48 TIP 31 SEPARATE DATA IN 3 CLICKS 1. Select the data to be separated. 2. From the Data tab, click Text to Columns. 3. Choose the Delimited option and specify what character separates the information to be split. In this case it s a Space.

49 EXAMPLE

50 TIP 32 CONVERTING IMPORTED DATA TO NUMERIC VALUE 1. Type an apostrophe in each cell before entering a number. This forces the entry to be formatted as text (similar to how some data may be formatted upon import). 2. In a blank cell, type the number 1 and press Enter. 3. Select and copy the cell that contains the number On the Home tab, click the down arrow for Paste and choose Paste Special, then Multiply. Click OK.

51 EXAMPLE

52 TIP 33 SORT WORKSHEETS ALPHABETICALLY 1. Open a workbook that contains multiple sheets to be sorted. 2. Press Alt + F11 to view code window. 3. Choose View, Code. 4. Type the code shown on the next slide. 5. Within the macro, press F5 or run the macro. 6. Close and Return to Excel and the worksheets are reordered.

53 EXAMPLE

54 TIP 34 AMPERSAND IN HEADER TRICK 1. In an Excel workbook header, type AT&T. Excel converts this to AT followed by the time. 2. Instead, type AT&&T. This is a workaround for this issue.

55 TIP 35 6 NEW CHART TYPES & WHAT THEY ARE GOOD FOR Waterfall Profit/Loss Statements, Financial Reports Treemap - Analyzing & presenting hierarchies in one view Sunburst More detail about hierarchy (drilling down) Histogram Data distribution (sales, comparisons, etc.) Pareto Sort and display frequency of occurrence Box & Whisker Shows the distribution of information

56 WATERFALL CHART TYPE

57 TREEMAP CHART TYPE

58 SUNBURST CHART TYPE

59 HISTOGRAM CHART TYPE

60 PARETO CHART TYPE Insert, Insert Statistic Chart, and then under Histogram, pick Pareto

61 BOX AND WHISKER CHART TYPE Insert, Insert Statistic Chart, Box and Whisker

62 TIP 36 FORECAST 1. Select data range to forecast. 2. On the Data tab, in the Forecast group, click Forecast Sheet.

63 Example

64 TIP 37 GET AND TRANSFORM

65 TIP 38 COMBINE TEXT FROM MULTIPLE CELLS When text is in different cells, and needs to combined into one, you can use Excel to concatenate the data.

66 TIP 39 FLASH FILL Flash Fill is pattern detection and automatically filling in similar data.

67 WORD

68 TIP 40 CHECK CROSS-REFERENCES Cross-references not updating correctly? To check for broken cross-references: 1. Click Insert, Bookmark. 2. Check the Hidden bookmarks checkbox. 3. Select the _Ref bookmark(s) and click GoTo. Broken cross-references will span more than one numbered paragraph. To fix, delete the cross-reference and redo.

69 TIP 41 CREATE AND SHARE CUSTOM DICTIONARY FILE 1. File, Options, Proofing. 2. Click Custom Dictionaries. 3. Click New. 4. Name and Save file. 5. Add terms to dictionary. 6. To share, note the file location and share the file with others.

70 TIP 42 INSERT ICONS WORD IN OFFICE 365 Quickly insert an icon from the various icon type lists from Insert, Illustrations, Icons.

71 TIP 43 TELL ME, TELL ME... ULTIMATE CLIPPIT REPLACEMENT, FEATURE SEARCH 1. Click on the far-right of the ribbon where you see Tell me what you want to do. 2. Type what you want to do in Word (available throughout Office). 3. Select the feature, get Help, or access Bing thru Smart Lookup.

72 TIP 44 SMART LOOKUP/INSIGHTS Access Smart Lookup (Insights pane) to do a Bing search or define a word/term: Tell me what you want to do, Smart Lookup Right-click, Smart Lookup* Review, Smart Lookup* *Smart Lookup will select surrounding text to determine context. Possible security risk.

73 TIP 45 MOVE TEXT OR ROWS UP OR DOWN Move text or table rows up = Alt + Shift + Move text or table rows down = Alt + Shift +

74 TIP 46 READ ALOUD OFFICE 365 Have your document read to you while each word is highlighted.

75 TIP 47 READ MODE, SYLLABLES WORD IN OFFICE 365 Make reading easier by showing the breaks between syllables.

76 TIP 48 READ MODE, TEXT SPACING WORD IN OFFICE 365 Make reading easier by increasing the spacing between words, characters and lines.

77 TIP 49 READ MODE, PAPER LAYOUT Read the print version of your document and still have access to the reading tools.

78 TIP 50 ACCESS SHARED DOCUMENTS WITH ONEDRIVE WORD ONLINE In Word Online (or Excel Online, etc.), access shared documents. 1. Click OneDrive Documents. 2. Click Shared.

79 TIP 51 TOUCH VS. MOUSE MODE Mouse Touch

80 TIP 52 WANNA TALK WITH MICROSOFT? FEEDBACK OFFICE 365

81 TIP 53 HYPERLINKS - HIDDEN BOOKMARKS Hidden bookmarks (_Hlt ) are created automatically when you follow a hyperlink. To view: 1. Click Insert, Bookmark, 2. Check Hidden bookmarks. These can be deleted without compromising the integrity of your document.

82 TIP 54 RESEARCHER WORD IN OFFICE On the References tab, click Researcher. 2. Type the word or phrase to research and press Enter. 3. Click a result for more details.

83 TIP 55 ADJUST LINE SPACING FOR PLEADINGS To line up text with numbered lines: 1. Click in the paragraph that needs lining up. 2. Press Ctrl+0 (zero) Ctrl+0 adds/removes 12pt Before to the paragraph format.

84 TIP 56 INSERT EMOJI - WORD ONLINE Using Word Online, insert an emoji into your documents

85 TIP 57 FREE ONLINE TRAINING FROM MICROSOFT Online Training Center ( us/article/office-2016-training- 8e50dbf d0-9e29-076b60fe93e6)

86 ONENOTE AND EDGE

87 TIP 58 TAKE AND SHARE MEETING NOTES FOR A SCHEDULED APPOINTMENT

88 TIP 59 SPECIFY DEFAULT SECONDS PLAYBACK GOES BACK WHEN PLAYING RECORDING

89 TIP 60 MICROSOFT EDGE: SET ASIDE WINDOWS FOR LATER

90 BONUS TIPS

91 TIP 61 TRANSPOSING ROWS AND COLUMNS 1. Select and copy the range of data. 2. Move to a different part of the worksheet so you don t overwrite the original data. 3. On the Home tab, choose Paste, Paste Special. 4. Check the option Transpose and click OK.

92 EXAMPLE

93 TIP 62 AUTOMATIC DECIMAL POINT 1. Click File, Options, Advanced. 2. Check the option: Automatically insert a decimal point and specify the place number. Click OK. 3. Turn off when finished with the data entry.

94 TIP 63 HIDE INFORMATION IN WORKSHEET CELLS 1. Select the cell/cells to hide the contents. 2. Click the dialog box launcher next to the Number group. 3. Select Special on the Number tab. 4. Type ;;; and click OK.

95 TIP 64 THE FRUGAL FIRM S GUIDE TO E-LEARNING VIDEOS 1. Open the application you want to record from. 2. From within PowerPoint, Insert tab, Screen Recording. 3. Set options. 4. Click Record. 5. Stop when finished.

96 What s new for Office Insiders: Office 365 Trust Center: Office 365 Blog: RESOURCES Office Training Center: ec a39b-4c48e6bc4bfb?legredir=true&correlationid=bb59155c ac1-b169-d0980f3b8e64&ui=en-us&rs=en-us&ad=us Office TechCenter: Office 365 client update channel releases:

97 IF YOU HAVE FOLLOW UP QUESTIONS THANK YOU