Upgrading to v4.1. Passage Planner User Guide V4.1

Transcription

1 User guide V1.0

2 Upgrading to v4.1 Users of 3.4 or older versions of e- Navigator Planning Station or 1.3 or older versions of the e-np Reader will need to follow these instructions to begin using the v4.1 application. 1. Request an ADMIRALTY Registration Key from your ADMIRALTY Chart agent. This single registration key will be used for e-navigator Planning Station, the e-np Reader and Passage Planner, depending on what you are licenced to use. 2. When you have received your registration key, Uninstall your previous versions of e-navigator Planning Station and e-np Reader. These applications will no longer receive updates when the v4.1 application has been activated. Failure to remove these products may cause issues with your v4.1 application when installed. 3. Install the v4.1 application using the ADMIRALTY gateway quarterly DVD. The Installing the Application section of the user guide will provide further details about this process.

3 Installing the application Once this has completed, the Setup Wizard will appear. The ADMIRALTY gateway disc is required to install the application. The installation process can only be run on a Windows user profile with Admin rights. 1. Insert the DVD into the DVD drive of your computer. An AutoPlay dialogue box will appear automatically. Click Next. 5. The End User Licence Agreement will appear. Click Open folder to view files. 2. Double-click the file Planning Station_4_1.exe. 3. An ADMIRALTY 4.1 Setup window will appear. Click Install. 4. A progress bar will appear, showing that the installation files are being processed. When you have read this, Tick to accept the terms in the licence agreement and click Next. 6. The Destination Folder window will appear. Click Next. 7. The software is now ready to install. Click Install. 8. The installation will process and complete. Click Finish. 9. You will now see a window confirming that the setup has been successful. Click Close.

4 The ADMIRALTY icon will now be available from your desktop. IMPORTANT The application must be run for the first time on a Windows user profile with Admin rights. Once the application has been opened for the first time, it can then be closed prior to registration, and from that point forwards all functions can be accessed without the need for Admin rights.

5 Registering The ADMIRALTY gateway software will need to be installed following the instructions provided in the User Guide: Installing the Application before you can register. To register the application, the ADMIRALTY registration key will need to be saved to the desktop of the PC where the application has been installed. Your ADMIRALTY Chart Agent will supply this file. Registering via the internet 1. Double-click the ADMIRALTY file which should be saved on your desktop. Select the machine name you want to use and click Next. 4. A warning will appear advising that updates will no longer be sent for older versions of ADMIRALTY e- Navigator Planning Station and ADMIRALTY e-reader. To proceed, click OK. 5. Select Internet and click Next. 6. Click Register. 2. The application will launch with your unique registration Key automatically entered into the appropriate field. Click Next. 3. The Set Machine Name page will appear. This allows you to register your installation as Master, Backup or Reserve. Back-up and Reserve should only be used for the e-np service. This will communicate with the UKHO to register the application. This may take a few minutes depending on your connection. 7. When the process has finished, a Successfully registered ADMIRALTY software message will be displayed. Click Finish. 8. The application will need to be restarted before you have access to your ADMIRALTY products. Close the application and open it again using the desktop icon. The home screen will now show a list of your licenced products on the right-hand side of the Home screen.

6 The options and information shown on the Home screen will vary depending on the products you have subscribed. Select the machine name you want to use and click Next. 4. A warning will appear advising that updates will no longer be sent for older versions of ADMIRALTY e- Navigator Planning Station and ADMIRALTY e-reader. Registering via 1. Double-click the ADMIRALTY file which should be saved on your desktop. To proceed, click OK. 5. Select and click Next. 6. Click Browse to bring up the file browser window. 2. The application will launch with your unique registration Key automatically entered into the appropriate field. Click Next. 3. The Set Machine Name page will appear. This allows you to register your installation as Master, Backup or Reserve. Back-up and Reserve should only be used for the e-np service. Navigate to the location where you would like to save the request file. When a location has been selected, click OK to close the Browse window. 7. Click Save.

7 8. The wizard will provide on-screen instructions for ing the saved request file. 13. Click Browse to bring up the file browser window. Follow these instructions in your chosen client to the registration request file to the UKHO. Once this has been sent, click Finish. 9. A response will be sent from the UKHO via to the address used to send the request. Save the response file to a location on the PC where the application is installed. If you have closed the application since sending the request file, proceed to Step 10. Alternatively, Proceed to Step Open the application if it has been closed since sending the request and click the Wizards Icon on the top-right menu bar. 11. On the Available Wizards menu, click Registration. 12. On the Registration Status page, click Apply to load the registration response. Navigate to the folder where the response file is saved and click Ok. The application will automatically point to the response file. 14. Click Load. 15. When the process has finished, a Successfully processed Registration Response message will be displayed. Click Finish. 16. The application will need to be restarted before you have access to your ADMIRALTY products. Close the application and open it again using the desktop icon. The home screen will now show a list of your licenced products on the right-hand side of the Home screen.

8 The options and information shown on the Home screen will vary depending on the products you have subscribed.

9 Searching for products and ports The application allows users to search for products and ports on the geographic display. The search function can be used on the Catalogue, Updates, Renew and View screens. Searching for ports You can search for ports within the Catalogue, Updates and Renew and View screens. 1. Open the relevant screen within the application. Searching for products You can search for ports within the Catalogue, Updates, Renew and View screens. However, you can only search for products you hold in the Updates and Renew and View screens. 1. To begin searching for products, navigate to the relevant screen within the application. 5. Click Search on the geographic display toolbar. 2. Enter the Port you would like to search for. 2. Click Search on the geographic display toolbar. 3. The application will display the results. Click the Locate the item on the map icon and the geographical display will move to your searched Port. 3. Enter the name or location of the product you are trying to find. 4. The application will display the results. Click the Locate the item on the map icon and the geographical display will move to your searched Product.

10 Setting up default values for my passage plans 1) Before using Passage Planner click on settings in the top right of the screen. 2) Then select Vessel 3) Enter as much information as possible within the vessel settings. Adding this data now will save you time later as it will automatically populate new plans created within Passage Planner.

11 Creating passage plans You can create a new plan or edit existing plans within ADMIRALTY Passage Planner. You can also share your plan with another Passage Planner user and view your saved plans on another computer with Passage Planner. Creating a new passage plan The plan will be saved in your Documents folder in a compressed file with.passageplan extension. Loading a passage plan Copy the plan to your Documents folder. When you open Passage Planner the plan will appear in the list of Existing passage plans. To create a plan, click on New plan and give it a name. When you click Create you will be taken to the Planning Menu. Saved plan files are stored in your Documents folder. You will then be able to see them under Existing passage plans in future. Editing a passage plan If you need to open or edit an existing plan, select the plan listed under Existing passage plans. This will then take you to the Planning Menu. Saving a passage plan Your plan is saved regularly while you are editing but you should also save before you exit your plan.

12 Setting up a passage plan Watchkeeping Set up codes for Bridge Teams, engine readiness and position fixing. You can then assign these codes to each waypoint. A summary of the codes will be printed on the report cover page Reviewers You can name the reviewers of the document so they can confirm that they have reviewed the plan. The names and ranks that you enter will be included in the report cover page for sign off. The Planning Menu has been designed to be completed in order. You will then save time later as it will populate other areas of your plan. Vessel particulars Your vessel s particulars will automatically feed through from the entries in Vessel Settings that you added on installation. However, if anything needs to be edited for the plan you can edit them here. Please note that the vessel s breadth and depth details must be entered as they are used in the under-keel clearance calculations. Checklist A standard checklist is available to help while planning. Status of passage plan You can show the planning progress using the dropdown from Draft, through to Approved. Then anyone accessing can see how the Passage Plan is progressing. Passage details You may add details for the report cover page including the name of the charterer and type of cargo. You should add a default charter speed for use in the scheduling calculations. This can be edited later if required. Port details Add details about the departure port and the destination port for the cover page of your report.

13 Creating and editing routes within passage plans A passage plan must be loaded in Passage Planner before you can create, import or edit the route. Select a plan from the list in the right hand panel. 3. The cursor will change to a crosshair +. Left click on the geodisplay to place waypoints for your route. As you create waypoints the route table will populate below the geo-display. Double-click or rightclick to finish. Creating a route 1. Click on the new plan icon, give the plan a name and click Create. 2. Next, within the geo-display window select Route and from the dropdown select New. 4. Once you are happy with the route select Save under the Route window or X Clear if you wish to remove the route and start again.

14 Editing a route Adding a Waypoint 1. Click on Route and select Edit which will change your cursor to a crosshair. 2. Alternatively, if you have a precise location, select the waypoint in the route table. In the right hand panel you can either enter Latitude and Longitude values in degrees and decimals with North or South ( e.g. 48.2N), or you can edit the displayed value. The geo-display will update the position once you click outside the selection boxes. 2. Left click on the course line on the geo-display in the position you want to add the additional waypoint. The new waypoint will be shown and added to the route table. Deleting a Waypoint To remove a waypoint, select the waypoint in the route table below the geo-display and press the delete key on the keyboard. You will see the waypoint and leg removed in the geo-display and route table. Changing the position a Waypoint 1. Left click and hold over the waypoint on the geo-display and drag it into the new position.

15 Importing A Route 1. Click Route in the toolbar and click on Import from the list of options. Exporting A Route 1. Click Route in the toolbar and click on Export from the list of options. 2. The Export Route Wizard will now open, Click Browse. 2. The Import Routes Wizard will open, Click Browse. 3. In the Pop up Window select the location of the file, then Select File Type in the drop down. 3. A window will pop up; select the location to save the file. Click on File type and select the ECDIS you wish to export to. 4. Select the relevant route and click Open. 5. This will now load your Route into the Passage Planner geo-display and populate the route table with waypoints and legs. 4. Once file type is selected, amend name of the file to your preference and click Save. 5. The Route file will now be saved to your selected location which can now be loaded into your ECDIS.

16 6. Click Finish in the Export Wizard.

17 Adding a schedule to a passage plan You will need to ensure that you have a route within your plan. that time on the waypoint. This will then become locked and your passage will be rescheduled accordingly including adjusting the unlocked speeds for each leg. You can clear the locked time by clicking the key symbol and the application will update the schedule. Select any waypoint in the table view and select the planned arrival or departure time. After selecting whole hours, the minutes can be manually edited. If required, you can plan for a waiting time at a waypoint by entering a different ETA and ETD at a waypoint. Passage Planner will populate all the scheduling for your passage using the default charter speed that you will have entered under Passage details You can edit a speed for any of the legs in the right hand panel when in Summary or Legs table view. If you overwrite a speed from the default entry it will become locked and will be fixed as part of your schedule planning. You can unlock by clicking on the key symbol and the speed reverts to default and the application will update the schedule. You can also lock the times on your passage. If there are any waypoints that you must pass at a specific time, enter

18 Editing leg information Select the Legs table view. This will provide you with the details of each leg of the plan. You can add position fix frequency, and your codes for preferred fix method and bridge team (as set up in the Watchkeeping menu) to the plan. Text boxes are provided where you are able to add details of which charts and publications are needed for each leg of your passage and make a note of any T&P NM s in force. Planned speed will be populated according to the default settings but can be edited. Adding free text to Legs To add free text comments select the Legs table view and Remarks in the right hand menu. You can enter multiple remarks against the leg, which will be included in the passage plan report. A pencil icon will be shown in the table against this leg to show that you have added a remark.

19 Editing waypoint information Link to ADMIRALTY TotalTide If you have ADMIRALTY TotalTide installed you will be able to link data to your Passage Plan. You will be given an option of tidal stations near your selected waypoint (within approximately 60 nautical miles) to use to calculate tide heights and times. You have the option to include tide information in your printed reports. Note: You can only retrieve the tidal information if you have entered a passing time for the waypoint In the table or map view, select the waypoint that you would like to edit and the waypoint menu will appear in the righthand panel. Types of waypoint Adding free text to waypoints To add free text to a waypoint select the Waypoints table view and Remarks in the right hand menu. You can enter multiple remarks against the waypoint, which will be included in the passage plan report. A pencil icon will be shown in the table against this waypoint to show that you have added a remark. You can assign a type of waypoint to your waypoint. Full Away on Passage (FAOP) and End of Passage (EOP) are used by the application to identify the beginning and end of the sea passage section of the plan. Clearance Event and Pilot Point are for information only to alert the user to possible events that may occur at the waypoint in question.

20 Integrating ADMIRALTY TotalTide within Passage Planner Providing you have a valid ADP license with Total Tide installed you can utilise tidal level data within your passage plan. Note: You can only retrieve the tidal information if you have entered a passing time for the waypoint Configure your ADMIRALTY TotalTide 1. If you want to change the default units in TotalTide, click on the Settings button situated on the top right corner of the home screen. Integrating ADMIRALTY TotalTide within your Route To be able to use tidal level data within your Passage Plan you must first create a route with waypoints as shown below. You also need to have populated a default charter speed and entered at least one ETA or ETD, so Passage Planner can work out when you will arrive at each waypoint. 2. Next click on the Total Tide button. 1. Select a waypoint along your route and click on Link to ADMIRALTY TotalTide on the right hand panel. 3. Click to change any settings. The current selection is highlighted in light blue.

21 2. Next, select the dropdown arrow on the Linked tidal station window and select a tidal station. Tidal stations in close proximity to the waypoint s position will be listed. 4. As you click on each waypoint you can see which tidal station you have linked to it. You are again given the option to remove the link or include the tidal data in the end report. 3. Once you have selected a station it will display in the Linked tidal station window. You can remove the linked station by selecting the X Unlink box. Add the data to the printable report by selecting the x selection box. 5. Choosing to show the tidal level data in the end report gives you the hourly tidal levels for the days on and around the date of your ETA at each waypoint. You will also include a tidal curve and a list of high and low water times for those dates. Examples shown below.

22 6. The tide heights for a linked tidal station can be used when you calculate your overhead and under keel clearance at the waypoint. You are also able to link or unlink tidal stations when you are using the overhead and under keel clearance wizards.

23 Calculating clearances Under keel clearance 1. Select a waypoint from your route and select Calculate under keel clearance in the right hand panel. Before you start calculating clearances please ensure you have populated all of your vessel information. It is recommended that this is entered on installation, then the information is filled into any plan that you create. Items that might change can be edited in the plan later. From the Planning Menu, check that you have entered a Default charter speed within the Passage Details page and that the Vessel Particulars page has been filled from the defaults that were previously entered in the Settings menu. 2. When you have read the information about calculating squat, click Next 3. If you are using the link to ADMIRALTY TotalTide, ensure you have set both your Ships time (the time difference between local time and UTC), and ETA Local time. 4. Select a Source of tide height using the dropdown. You can use Admiralty Total Tide if you have a valid licence, or select Manual tide heights and enter a manual value. You can also choose to make no allowance for tide. Once linked, click Next at the bottom of the window.

24 weather and chart quality. The software will have calculated your Dynamic UKC and if you are navigating safely a green tick will display. If the clearance is less than the minimum that you specified, a red Validation errors warning shows on this page, and at the top of the route table. 5. On the next screen please enter your vessel s draught and the required Minimum permitted clearance. This may have already been entered from your default settings, but can be edited. Enter the width and depth of the channel as shown on the chart or ECDIS. Passage Planner will then select the most appropriate formula to calculate squat and clearance. Click Next. If you are using ADMIRALTY TotalTide the clearances and validation warnings will automatically recalculate when you change your schedule and passing time at the waypoint. Overhead clearance Before you start calculating clearances please ensure you have populated all of your vessel information. 6. On the next page you can insert any allowances that you wish to make (in metres) for the sea bed, Select Settings from the home screen. From the settings screen select Vessel. On the next screen populate the boxes with the vessel information, as this is used in Clearance calculations. Please also populate your Default charter speed within the Passage Details menu and ensure within the Vessel Particulars

25 menu your vessel details have been populated. 2. On the next page, you can enter a name for the obstruction and enter the clearance height according to the chart. The Minimum permitted overhead clearance may have been filled in from your default settings, but can be edited. The height of your vessel above the water is entered as Air draught, and you can make your own allowance (in metres) for reduced clearance due to the state of the sea., 1. Select a waypoint from your route and select Calculate overhead clearance in the right hand panel. 3. From the Source of tide height drop down on the next page you can choose to enter the height of tide manually or link to a tidal station in Admiralty Total Tide (if you have a valid licence). The Height of highest tide is the value of Mean High Water Springs (MHSW) or Highest Astronomical Tide (HAT) as given in the tide station record in TotalTide. This relates to the clearance value that is given on the chart.

26 Once the details have been populated the software will calculate your Overhead clearance. If you have enough clearance a green tick will display. If the clearance is less than the minimum specified, a red Validation errors warning shows on this page, and at the top of the route table. If you are using ADMIRALTY TotalTide the clearances and validation warnings will automatically recalculate when you change your schedule and passing time at the waypoint.

27 Checking aspects of the passage plan As you fill out your Passage Plan there s a Checklist functionality, where the software keeps track of which parts of your plan you have considered and reports a percentage complete. This is to ensure you have planned thoroughly and ensure you have everything you require for a successful passage. It also makes your progress clear to other reviewers of the plan. The checklist can be viewed once a plan has been created as shown below. It will be set at 0% until you open it and begin completing it. 2. As you complete the planning tasks, click in the toggle box to the right of each statement to mark them complete. 3. Your progress through the planning tasks is indicated at the top of the page and on the planning menu. 1. Click on Checklist in the Planning Menu.

28 Reviewing the passage plan Passage plan reviewers The names of the bridge team can be included in the passage plan document. Each person is able to indicate that they have reviewed the plan. Updating the plan status At any time during the planning process you can display a status at the top of the route table. This clearly shows any other reviewers where you are in the planning process. 1. Click on Status of passage plan in the Planning Menu. 1. Click on Reviewers in the Planning Menu. 2. Each user involved in checking the plan can enter their name, rank and once they are happy with the details can check the Reviewed box. You can have up to 6 reviewers, as well as the navigator and the person responsible for final approval. The details of each person are dispalyed on the cover page of the passage plan report, where they can sign as read and understood. 2. Click on the Status box and you can select from a number of different document progress options. 3. The selected status is displayed at the top of the route table for other users to see.

29 Printing a Passage Plan Once population of the passage plan with information is complete, users can generate a PDF and print a hard copy. This document will gather all the information within the plan into one easily viewable document which can be passed to other users for checking or for displaying to Port State Authority. 1. Select Print from the Passage Plan menu. 2. Select the information to print or generate in the PDF document using the selection tabs shown above. - Cover page: Displays the vessel details and plan overview details. - Charts and publication report: Lists the AVCS ENC s you hold on your vessel. Providing you have entered start and end dates for your passage the software checks that the ENC permits will not expire throughout transit. - Bridge Notebook displays a checklist table of the transit legs to populate. - Tide Heights and times: This option is only viewable and able to print/generate if you hold a current Admiralty Total Tide license and have selected the data to display within the plan. - Passage Plan summary: Displays tables of waypoint information, timings and bridge teams. 3. Select Print Passage Plan. This will then open Adobe PDF viewer and display the plan with the userselected sections. This can then be printed. If the plan is edited or changed re-selecting the Print Passage Plan will generate an updated PDF plan.

30 4. The software will automatically save the plan throughout its creation and create a (Plan Name).PassagePlan file saved in the default location of Documents on the computer it s been created. To load another plan or to load it on another PC running Passage Planner the.passageplan file must exist within the Documents folder.

31 Information and Settings Information page The Info page holds the licence information for your installation. Clicking on the Info icon within the application will provide the licence details for your vessel. Settings page Clicking on the Settings icon within the application will provide you a list of options. The options presented will differ depending on your licence subscription. If you need to contact the UKHO at any point theses details will be required by Customer Services. The Info page also allows you to open a log which can help Customer Services to diagnose any issues you may experience when using the application. From here you can also change the application to the Twilight and Night Palettes for viewing in different lighting conditions. Click on the Open Logs icon to produce a text file containing a record of the application logs, your request files and you response files.

32 Uninstalling the application 1. Go to the Programs and Features panel on the PC where the application is installed. file Remove ADMIRALTY Software Files.bat. This will run through a process and delete any outstanding data. When the process is finished you will receive a message advising the removal process has been completed successfully. 2. Select ADMIRALTY 4.1 from the list of programs and click Uninstall. 3. A pop up window will appear. Click Uninstall. Press any key and the window will close. The application has now been completely uninstalled. 4. The PC will complete the uninstallation process and a message will appear to indicate that the application has been removed successfully. Click Close. 5. Some files will remain on the PC following this process. To remove them, navigate to the ADMIRALTY gateway disc and double-click the

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34 Planning for the future? Plan with ADMIRALTY Maritime Products & Services, brought to you by the United Kingdom Hydrographic Office. For more world-class, world-leading products and services visit our website Serving our users 24/7, worldwide, 365 days a year For more information and advice, contact our global network of chart agents. Alternatively our in-house customer service team is available day in, day out whatever the query and wherever your journey takes you. The United Kingdom Hydrographic Office, Admiralty Way, Taunton, Somerset, TA1 2DN, United Kingdom Telephone +44 (0) customerservices@ukho.gov.uk and are trademarks of the Secretary of State for Defence Crown Copyright All rights reserved. Correct at the time of publishing. 013