THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA MEMORANDUM

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1 ENC. August 3, 2010 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA MATERIALS MANAGEMENT DEPARTMENT 101 OLD VENICE ROAD OSPREY, FLORIDA TELEPHONE (941) FAX (941) MEMORANDUM TO: FROM: TITLE: Members of the School Board Lori White, Superintendent Mitsi Corcoran, Chief Financial Officer Pat Black, CPPB, Director of Materials Management APPROVAL TO AWARD BID # FOR CHARTER BUS SERVICE Bids to provide 'Charter Bus Service' were received from 11 vendors on June 2, The bids of All Aboard Charters SEC Bus, Inc., All Around Charters, Annett Bus Lines, Anywhere Tours of Florida, Inc., Assured Transportation, Cruise Connection, Escot Bus Lines, First Class Coach Company, Inc., Florida Breakaway Charters, LLC, Florida Gulf Coast Tours, LLC, and Sarasota Coach Lines, Inc., were the best low bids meeting the advertised specifications. This bid is effective July 21, 2010 through June 30, 2011, with the option to renew for two additional one-year periods. The funds for these purchases are contained in the individual cost center internal account and operating budgets. Failure to file a protest within the time prescribed in Section (3), Florida Statutes, or failure to post the protest Not to exceed bond or other security required by law Requested by: within the time allowed for filing a Fiscal Impact: $600, Pat Black for the schools bond shall constitute a waiver of proceedings under Chapter 120. Florida Statutes. Posting Date: Funding: Internal Accounts and Operating Budgets Recommended Motion: That the bids of All Aboard Charters SEC Bus, Inc., All Around Charters, Annett Bus Lines, Anywhere Tours of Florida, Inc., Assured Transportation, Cruise Connection, Escot Bus Lines, First Class Coach Company, Inc., Florida Breakaway Charters, LLC, Florida Gulf Coast Tours, LLC, and Sarasota Coach Lines, Inc., to provide 'Charter Bus Service' in an amount not to exceed $600,000.00, be approved for award and purchase. (over)

2 All Aboard Charters SEC Bus, Inc. All Around Charters Annett Bus Lines Anywhere Tours of Florida, Inc. 5 HOUR MINIMUM TRIP 1. Flat rate for first 5 hours minimum of bus service. This rate includes allowance for deadhead time. In County $ Out County $ Passenger $ $ $ $ Passenger $ $ $ TRIPS OVER 5 HOURS - Billed at the greater amount of either the rate per hour or the mileage rate. Rate per hour - Hourly rate for trips over 5 hour minimum rate (These hours are in addition to the 5 hour flat rate). 78 Passenger Activity Bus In County $ Out County $ Passenger $ Passenger $ Coach 62 Passenger $ $55.00 $70.00 $65.00 $65.00 $65.00 $75.00 $75.00 $85.00 $85.00 $95.00 $55.00 $ Mileage rate - Flat fee per mile. Mileage begins at pick-up location and ends at drop-off location. $2.65 $2.50 $2.75 $2.65 $3.53 $2.75 $2.90 $4.55 $2.95 $3.05 $2.50 $4.75 1

3 Assured Transportation Cruise Connection Escot Bus Lines First Class Coach Co., Inc. 5 HOUR MINIMUM TRIP 1. Flat rate for first 5 hours minimum of bus service. This rate includes allowance for deadhead time. $ $ $ $ $ $ $ $ $ TRIPS OVER 5 HOURS - Billed at the greater amount of either the rate per hour or the mileage rate. Rate per hour - Hourly rate for trips over 5 hour minimum 2. rate (These hours are in addition to the 5 hour flat rate). Mileage rate - Flat fee per mile. Mileage begins at pick-up 3. location and ends at drop-off location. $60.00 $65.00 $65.00 $55.00 $95.00 $75.00 $55.00 $60.00 $3.00 $2.90 $3.25 $2.75 $3.25 $3.65 $3.25 $2.80 2

4 Florida Breakaway Charters, LLC Florida Gulf Coast Tours, LLC Sarasota Coach Lines, Inc. 5 HOUR MINIMUM TRIP 1. Flat rate for first 5 hours minimum of bus service. This rate includes allowance for deadhead time. $ $ $ $ $ $ TRIPS OVER 5 HOURS - Billed at the greater amount of either the rate per hour or the mileage rate. Rate per hour - Hourly rate for trips over 5 hour minimum 2. rate (These hours are in addition to the 5 hour flat rate). Mileage rate - Flat fee per mile. Mileage begins at pick-up 3. location and ends at drop-off location. $50.00 $50.00 $60.00 $75.00 $75.00 $75.00 $2.90 $2.35 $2.70 $3.20 $3.00 $3.00 3

5 All Aboard Charters SEC Bus, Inc. All Around Charters Annett Bus Lines Anywhere Tours of Florida, Inc. MULTIPLE DAYS OR OVERNIGHT STAY - Daily rate. School will pay for driver's hotel expense; driver will stay on same premises as students. (Billed at the greater amount of either the rate per day or the mileage rate). 4. Rate per day $ No out of State $ $ $ $ $ $ $ $1, $1, $ Mileage rate - Flat fee per mile. Mileage begins at pick-up location and ends at drop-off location. $2.65 $2.50 $2.75 $2.65 $3.53 $2.75 $2.90 $4.55 $2.95 $3.05 $2.50 PREMIUM RATE PER HOUR FOR DESIGNATED DAYS - Rate For other events as recognized by the SBSC (i.e., Grad Night, Disney World). Premium rate per hour $ $75.00 $ $ $ $ $ $ $95.00 $ $85.00 $

6 Assured Transportation Cruise Connection Escot Bus Lines First Class Coach Co., Inc. MULTIPLE DAYS OR OVERNIGHT STAY - Daily rate. School will pay for driver's hotel expense; driver will stay on same premises as students. (Billed at the greater amount of either the rate per day or the mileage rate). 4. Rate per day * $ $ $ $ $ $ $ $ Mileage rate - Flat fee per mile. Mileage begins at pick-up 5. location and ends at drop-off location. PREMIUM RATE PER HOUR FOR DESIGNATED DAYS - Rate For other events as recognized by the SBSC (i.e., Grad Night, Disney World). 6. Premium rate per hour $3.00 $2.90 $3.25 $2.75 $3.25 $3.65 $3.25 $2.80 $ $ $ $ $ $ $ $

7 Florida Breakaway Charters, LLC Florida Gulf Coast Tours, LLC Sarasota Coach Lines, Inc. MULTIPLE DAYS OR OVERNIGHT STAY - Daily rate. School will pay for driver's hotel expense; driver will stay on same premises as students. (Billed at the greater amount of either the rate per day or the mileage rate). 4. Rate per day $ $ $ $ $ $ Mileage rate - Flat fee per mile. Mileage begins at pick-up 5. location and ends at drop-off location. PREMIUM RATE PER HOUR FOR DESIGNATED DAYS - Rate For other events as recognized by the SBSC (i.e., Grad Night, Disney World). 6. Premium rate per hour $2.90 $2.35 $2.70 $3.20 $3.00 $3.00 $90.00 $90.00 $ $ $ $

8 All Aboard Charters SEC Bus, Inc. All Around Charters Annett Bus Lines Anywhere Tours of Florida, Inc. Flat fee for cancellation - May be charged for cancellations made less than 7 days through the day prior to the event (not to exceed $100). 7. Flat fee rate $ $ $ $0.00 $ $ $0.00 $ $ $ $ $0.00 Number of buses available on a single day for each bus size , Coach 62 Activity Bus 78A/53A,

9 Assured Transportation Cruise Connection Escot Bus Lines First Class Coach Co., Inc. Flat fee for cancellation - May be charged for cancellations made less than 7 days through the day prior to the event (not to exceed $100). 7. Flat fee rate $ $ $ $ $ $ $ $ Number of buses available on a single day for each bus size

10 Florida Breakaway Charters, LLC Florida Gulf Coast Tours, LLC Sarasota Coach Lines, Inc. Flat fee for cancellation - May be charged for cancellations made less than 7 days through the day prior to the event (not to exceed $100). 7. Flat fee rate $ $ $ $ $ $ Number of buses available on a single day for each bus size , 33, 47, , 53,

11 All Aboard Charters SEC Bus, Inc. All Around Charters Annett Bus Lines Anywhere Tours of Florida, Inc. Contact person for scheduling David Mott Judy Kastelic John Verrilli, Sales Executive Tonya Cunnagin/ Wayne Thyner Phone number for scheduling service Fax number for scheduling service cell office NOTES adjustments to fleet SUBCONTRACTORS ASL Coachworks, LLC 1-MBI 2-America Charters Contact Address Phone Fax Federal ID Address Larry Tasman Adam Walkup John Verrilli Wayne Thyner 6409 North 54th th Street 410 Colonia Lane 130 Madrid Drive Street Sarasota, FL Nokomis, FL Sebring, FL Tampa, FL charters.net lines.com 10

12 Assured Transportation Cruise Connection Escot Bus Lines First Class Coach Co., Inc. Contact person for scheduling Karen O'Brien Bob Woods & Gloria Choate Pamela Calixto or Rachel Hill Crystal Hueston or Brian Wenzel Phone number for scheduling service x 210 Bob x 120 Gloria * Fax number for scheduling service NOTES *Item 4 - Up to 600 miles per day. Does not include relief drivers if they are required chueston@martz groupcom; bwenzel@martz group.com adjustments to fleet SUBCONTRACTORS 1-All Florida Transportation 2-Other Awardees Awarded Vendors 1-Tops One, Inc. dba First Priority 2-Florida Cruise Connection 1-All Around Charters 2-Cruise Connection Contact Address Phone Fax Federal ID Address Karen O'Brien Barri Shongood Brian Scott Donnie Ganong th Avenue Northeast 31 Sarasota Center Boulvevard nd Avenue North th Street North Bradenton, FL Sarasota, FL Largo, FL St. Petersburg, FL barri.shongood@ coachamerica.com info@escotbus lines.com chueston@martz group.com 11

13 Florida Breakaway Charters, LLC Florida Gulf Coast Tours, LLC Sarasota Coach Lines, Inc. Contact person for scheduling Maritza Daniels Brenda Wilson Mary Beth Crockett Phone number for scheduling service Fax number for scheduling service NOTES adjustments to fleet adjustments to fleet SUBCONTRACTORS 1-Ke Ru Motor Coach 2-Rey Tours 1-Rey Tours 2-Ke Ru Motor Coach 3-Florida Breakaway Charters Contact Address Phone Fax Federal ID Address Maritza Daniels Brett Wilson Mary Beth Crockett 5735 North Cranberry Boulevard 2235 Jasmine Way 5300 Fox Run Road North Port, FL North Port, FL Sarasota, FL y charters.com brett@floridagulf coasttours.com Recorded by: Peggy Long Witnessed by: Carol A. Lichon 12