Paschim Banga Sarva Shiksha Mission

Transcription

1 Paschim Banga Sarva Shiksha Mission N O T I C E TERMS AND CONDITIONS FOR EMPANELMENT FOR SUPPLY OF OFFICE STATIONERIES & OTHER ARTICLES INCLUDING DELIVERY IN THE STATE PROJECT OFFICE (SPO), PASCHIM BANGA SARVA SIKSHA MISSION (PBSSM) Application is invited from the bonafied, resourceful and authorized Supplier/Firm /Agency having enough experience and capabilities in supply of similar items/articles in Govt./Semi Govt./PSUs with a credential worth at least Rs /-(ten thousand) only or more in a single tender during last three years, supported by documents for empanelment, for supply of office stationeries & other articles as per list annexed herewith to the State Project Office (SPO), Paschim Banga Sarva Siksha Mission (PBSSM) having it s office at Bikash Bhavan (2 nd Floor), Salt Lake City, Kolkata including delivery at the site. Terms & Conditions: 1) Tender Notice/Form would be sent to the respective Agency/Firm from time to time by post at its official address as well as by E mail to its web address. The Authority i.e. the State Project Director shall not be held responsible for delay in receiving and also for non receipt of tender form by any Agency/Firm in time due to postal delay or failure of electronic communication or due to any circumstances/ reasons beyond control. Tender received after the due date and stipulated time due to any reason whatsoever, will not be accepted. 2) The Authority of PBSSM i.e. the State Project Director (SPD) reserves the right for nonissuing any tender paper to all the empanelled Supplier/Firm/Agency. 3) The State Project Director (SPD) is not bound to accept always the lowest tender/ offered rates and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever. The Authority also reserves the right to split the jobs/supply amongst the Suppliers/Firms/Agencies, if deems fit and expedient without assigning any reason, whatsoever. 4) In emergent cases, the Authority reserves the right to obtain rates on spot from the Supplier/Firm/Agency, even outside the empanelment/ empanelled list. 1) Rates should be quoted by the tenderers in both figures and words and in accordance with the tender specifications, mentioning the completion time for delivery as sought for. 2) Corrections, if any, in the offer should be initialed and dated by the tenderer/quotationer before submission of offer. Each page of the offer documents must be signed by the tenderer/quotationer. 3) Canvassing in connection with tenders/quotations or for any pecuniary interest is strictly prohibited and the tenders/quotations submitted by the vendors, who resort to canvassing shall be summarily rejected and name of the vendor would be struck off from the empanelled list.

2 4) In the event of tender/quotation being submitted by a Firm, it must be signed by each partner thereof or it must be signed by a person holding authority to sign the tender/quotation. Copy of letter of authority signed by each partner/agreement should invariably be enclosed with the offer. 5) The enlisted Supplier/ Firm/Agency shall provide guarantee towards the supplied articles/items for a period of one year or as per terms and conditions of the principal manufacturer. 6) The Supplier/ Firm/Agency shall allow the authorized representatives of the PBSSM to visit shop, godown as and when necessary. 7) The tenderer shall offer rate for the branded article only mentioning name of Manufacturer and model no., as applicable, as per specification, furnished in the tender/quotation. 8) The Authority reserves the right to conduct third party testing/evaluation of the supplied articles/ items, having expertise in such fields, if necessary. Report of such third party shall be final and binding upon the Supplier/Agency/Firm and the Supplier/ Firm/Agency is bound to withdraw the supplied articles/ items, if found to be spurious/ ingenuine and bear the demurrage cost. 9) The empanelment/enlistment may be cancelled in the event of the concerned Supplier/Agency/Firm does not respond to NIT/NIQ, as applicable, for three consecutive occasions, subject to discretion of the Authority. 10) The empanelment /enlistment will be provisional for a period of one year from the date of awarding empanelment /enlistment. However, if the performance of the empanelled Supplier/ Firm/Agency in regard to proper responses against tenders/quotations floated, satisfactory performance towards executed jobs and proper behaviours and dealings with the Organisation, the empanelment/ enlistment may be extended for a further period of one year from the date of expiry of the provisional period, subject to satisfaction of the Authority. If no intimation as regards to cancellation of provisional empanelment/enlistment is communicated on completion of one year s empanelment/enlistment, it will be automatically construed that such empanelment/enlistment remains valid for two years. Under no circumstances, such empanelment/enlistment will be valid for more than two years. 11) Incomplete applications or applications received without the desired documents shall be summarily rejected, without making any further reference/ correspondence. 12) Applications must be submitted in the official pad of the Suppler/Firm/Agency duly addressed to the State Project Director, Paschim Banga Sarva Siksha Mission (PBSSM),Bikash Bhavan (2 nd Floor), Salt Lake City, Kolkata , signed by the authorized signatory, mentioning clearly his contact no., exact postal address of the Firm/Agency and address etc. Application is to be submitted in envelop, which shall be superscribed with the words Application for empanelment for supply of office stationeries & other articles in the State Project Office (SPO), Paschim Banga Sarva Siksha Mission (PBSSM) in bold letters.

3 13) All intending applicants should submit photocopy of the following documents along with their applications: a. Certificate of authorized channel partnership, as applicable. b. Vat Registration Certificate c. Professional Tax Certificate d. Bankers certificate with regards to solvency e. Last three years audit report f. Credential (viz. payment certificates) of supply of similiar items worth Rs. 10,000/-(ten thousand) only or more in a single tender during last three years. 18) Last date for submission of Application is 26th July, 2010 upto 3 p.m. The Applications will be opened for scrutiny at 4 p.m. on the same day. Interested vendors / authorized representatives of Firm/Agency may remain present during scrutiny of applications. 19) A tentative list of articles required to be supplied is annexed for guidance. The requirements of any item may vary according to the decision of the Authority. For any further clarification, applicant may contact the Administrative Officer, PBSSM on any working day in between 11 A.M. to 3 P.M. Sd/- Administrative Officer PBSSM Bikash Bhawan (2 nd Floor), Salt Lake, Kolkata Phone : , ,Fax : wbdpep@ cal3.vsnl.net.in Website :

4 Tentative list of Stationeries/ articles Quantity used during Estimated Sl.No. Name of the Article/Item requirement during Xerox paper 550 ream 600 ream 800 ream 2. Envelope (White) pcs pcs pcs. 3. Cloth Envelope 1500 pcs pcs pcs. 4. Clip 3 pkt 4 pkt. 5 pkt. 5. Thread rope 1 kg. 1kg. 1 kg. 6. Cello tape 40 pcs. 30 pcs.. 50 pcs. 7. Refill (All types) 100 pcs. 260 pcs. 300 pcs. 8. Favisticks 51 pcs. 40 pcs. 50 pcs. 9. Stamp Pad 07 pcs. 10 pcs. 10 pcs. 10. Colour Stick notes 100 pcs. 50 pcs. 100 pcs. 11. File Cover (printed ordinary along 1127 pcs. 750 pcs pcs. with flap & tag) 12. File Cover (printed good quality pcs. along with flap & tag) 13. Short hand note book 10 pcs. 10 pcs. 10 pcs. pcs. 14. Packing tape 0 10 pcs. 10 pcs. 15. Scale (Big size) 5 pcs. 10 pcs. 10 pcs. 16. Stapler pin(small size) 50 boxes 100 boxes 100 boxes 17. Stapler pin(big size) 50 boxes 50 boxes 100 boxes 18. Visitors slip (100 pages) 05 books 05 books 05 books 19. Sketch pen (6 colours) 12 pkt. 12 pkt. 15 pkt. 20. Sharpener/ scissor 07 pcs pcs. 21. Stapler machine (Medium size) 10 pcs. 05 pcs. 10 pcs. 22. Stapler machine(small size) 18 pcs pcs. 23. Stapler machine(big size) pcs. 24. Peon Book 06 pcs. 06 pcs. 10 pcs. 25. Pencil 30 pcs. 30 pcs. 20 pcs. 26. Art Paper 12 pcs. 12 pcs. 24 pcs. 27. Pen (Ordinary) 300 pcs. 300 pcs. 400 pcs. 28. Punching machine(single) 02 pcs. 03 pcs. 05 pcs. 29. Punching machine(double) 02 pcs. 03 pcs. 05 pcs. 30. Paper weight 20 pcs. 10 pcs. 20 pcs. 31. Pen (Good quality) pcs. 32. Marker Pen (Permanent) 15 pcs. 15 pcs. 20 pcs. 33. Marker Pen (White Board) 15 pcs. 15 pcs. 20 pcs. 34. Marking Cloth mtr. 35. Channel A-4 size 200 pcs. 200 pcs. 300 pcs. 36. Calculator (Ordinary) 05 pcs. 05 pcs. 10 pcs. 37. Cloth duster 15 pcs 09 pcs. 10 pcs. 38. Colour Paper 09 ream 06 ream 10 ream 39. Desk Calendar 0 01 nos. 7 nos folded cover file 20 pcs. 15 pcs. 30 pcs. 41. Ordinary folder 500 pcs. 800 pcs pcs. 42. Good quality folder 100 pcs. 100 pcs. 100 pcs. 43. Erasure 50 pcs pcs. 44. All out liquid 05 pcs. 05 pcs. 20 pcs. 45. Emergency Light 06 pcs. 0 8 pcs.

5 Tentative list of Stationeries/ article (Contd.) Quantity used during Estimated Sl.No. Name of the Article/Item requirement during Water glass (good quality) 06 pcs pcs. 47. Xerox Cartridge 20 pcs. 15 pcs. 20 pcs. 48. Ribbon 1 role 0 1 role 49. Drinking Water Bottle pcs. 50. Liquid gum 10 bottle 11 bottle 15 bottle 51. Gala 2 boxes 0 2 boxes 52. Highlighter Pen (yellow & Green) 20 pcs. 12 pcs. 20 pcs. 53. Transparent sheet 04 boxes 04 boxes 06 boxes 54. Tag 2000 pcs pcs pcs. 55. Carbon both sides 6 boxes 05 boxes 06 boxes 56. White Paper 07 dista 0 05 dista 57. James Clip 150 boxes 0 50 boxes 58. Writing Pad (ordinary quality) 500 pcs. 500 pcs. 600 pcs 59. Writing Pad (Times) pcs. 60. Register (250 pages bound) 50 pcs. 25 pcs. 50 pcs Salary Register 01 pcs. 01 pcs. 02 pcs. 62. Voucher register 02 pcs. 02 pcs. 02 pcs. 63. Advance Register 01 pcs. 02 pcs. 02 pcs. 64. Ledger Book 01 pcs. 01 pcs. 02 pcs. 65. Cash Book 02 pcs. 02 pcs. 03 pcs. 66. TA Bill Register 01 pcs. 01 pcs. 02 pcs. 67. Voucher Register (NPEGEL) 02 pcs. 02pcs. 03 pcs. 68. Cash Book (NPEGEL) 01 pcs. 01 pcs. 02 pcs. 69. Ledger (NPEGEL) 01 pcs. 01 pcs. 02 pcs. 70 Voucher Register (NPEGEL) 02 pcs. 02 pcs. 03 pcs. 71. Cash Book (KGBV) 01 pcs. 01 pcs. 02 pcs. 72. Ledger (NPEGEL) 01 pcs. 01 pcs. 02 pcs. 73. Attendance Register 06 books 06 pcs. 08 pcs. 74. Printed Stock Register (350 pages) pcs. 75. Printed Asset Register (650 pages) pcs. 76. Dead Stock Register pcs. 77. Water Purifier (Reputed Company) pcs. 78. Computer Cartridge: HP 5610 All in 0 06 pcs. 10 pcs. One 79. Computer Cartridge: HP pcs. 20 pcs. 80. Computer Cartridge:P3005dn 0 05 pcs. 10 pcs. 81. Computer Cartridge:CP pcs. 08 pcs. 82. Computer Cartridge:HP pcs. 02 pcs. 83. Computer Cartridge:HP pcs. 02 pcs. 84. Computer Cartridge:HP pcs. 06 pcs. 85. Computer Cartridge:HP pcs. 06 pcs. 86. Computer Cartridge: HP pcs. 04 pcs. 87. Computer Cartridge: HP Ink Jet K pcs. 08 pcs. 88. Computer Cartridge: Laser Jet 6MP pcs. 02 pcs. Post Script 89. Computer Cartridge: Laser Jet 2200DN pcs. 02 pcs. 90. Computer Cartridge: Hp Desk Jet 690/ pcs. 04 pcs.

6 Tentative List of Stationeries/ article (Contd.) Quantity used during Estimated Sl.No. Name of the Article/Item requirement during Computer Cartridge: HP 1125 C 02 pcs. 02 pcs. 02 pcs. 92. Computer Cartridge: HP 610 C 02 pcs. 02 pcs. 02 pcs. 93. Computer Cartridge: HP 640 C 02 pcs. 02 pcs. 02 pcs. 94. Computer Cartridge: TVS Printer DMP 02 pcs. 02 pcs. 02 pcs. 95. Computer Cartridge: HP 845 C 02 pcs. 02 pcs. 02 pcs. 96. Computer Cartridge: HP 840 C 02 pcs. 02 pcs. 02 pcs. 97. Computer Cartridge: Samsung Laser 02 pcs. 02 pcs. 02 pcs. ML Computer Cartridge: HP pcs. 02 pcs. 02 pcs. 99. Computer Cartridge: HP pcs. 02 pcs. 02 pcs Computer Cartridge: HP 620N 02 pcs. 02 pcs. 02 pcs Computer Cartridge: HP J pcs. 02 pcs. 02 pcs Computer Cartridge: Samsung ML 02 pcs. 02 pcs. 02 pcs File Cabinet Table Fan