North Dakota University System Campus Solutions Financial Aid Re-awarding Loans

Transcription

1 Once loan awards have been cancelled because of loan fee changes, it is possible to use External Awards and Repackaging together to assign updated DL awards. External Awards would assign a maximum Subsided award to every student. Repackaging would validate the awards to adjust them, as necessary, to the correct amount External Awards would then assign a maximum Unsubsidized award to every student Repackaging would validate the awards to adjust them, as necessary, to the correct amount. External Awards will assign subsidized loans to students who have no need, and repackaging will reduce it to zero. The student may be able to see the cancelled award on self-service, if you have your Self Service Options set up that way. Make sure all the set up on our 5 May 2014 document, Sequestration DL Origination Fee Change, has been completed. Document is available at Campus Solutions will do one-time set up for File Mapping. The File Map for Subsidized Loans, NDU_FA_EA_SUB_FA0245, is set to pass an award amount of $8500 for Program Code SUB. The Report Code is Replace The File Map for Unsubsidized loans, NDU_FA_EA_UNSUB_FA0245, is set to pass an award amount of $12,500 for Program Code UNS. The Report Code is Replace. If you need a File Map set up for Grad limits, please contact us. The set-up is at Set Up SACR > System Administration > Utilities > File Parser > File Mapping Definition. Set Up SACR > Common Definitions > Self Service > Financial Aid > Self Service Options You may want to turn off access to Student Center so no students accept awards while awards are in the process of being assigned and corrected. Before starting, please let Campus solutions know so we can notify the Help Desk that your school has a portion of Student Center shut down. 9/4/2018 page 1

2 Set Up SACR > Product Related > Financial Aid > External Awards > Item Type Cross Reference This set up will be used in conjunction with assigning new item types. Either add rows to assign the correct Award Type/Source/Program combinations, or update the existing Item Type numbers to the numbers you want to award.. You will need a row each for: LNS/FED/SUB LNS/FED/UNS Set Up SACR > Product Related > Financial Aid > Awards > Disbursement ID Table Be sure your fall/spring Sequestration Disbursement Plan has been updated to the correct date. 9/4/2018 page 2

3 Set Up SACR > Product Related > Financial Aid > Awards > Financial Aid Item type Add a row to your Sequestration Sub and Unsub FA Item Types. On tab 5, change the default Disbursement Plan to S1 on each of the item types you will be awarding. Check the last tab as well to ensure the new fee is displayed. If you need to update, use the minus button to remove existing Loan Fee rows, then enter the new ones. Do the Fiscal Item Types need to be updated as well? Set Up SACR > Product Related > Financial Aid > Awards > Fiscal Item Types Insure the amounts are updated. 9/4/2018 page 3

4 Set Up SACR > Product Related > Financial Aid > Loans > Create Loan Type Table Ensure the new loan fees are updated for both the Sub and Unsub sequestration Loan Types. The fees need to be correct in both places shown here. Move your list of names to MoveIt. Recommend placing the file in your MoveIt Reports folder You may use the same file for awarding both Sub and Unsub loans. You may use same file that you used to cancel loans; remove any students who should not have loans added back. You may create your own file; it must be.csv format and have o No Header Rows o EmplID in Column 3 o LName in column 4 o FName in column 5 Financial Aid > Awards > External Awards > Process External Award File Run process first with File Mapping ID NDU_FA_EA_SUB_FA0245. This will assign a loan amount of $8500 to each student (Repackaging will correct the amount). Example file Path (Use your school code instead of NDUS1): \\ndusftshare.ad.ndus.edu\csdata\financialaid\reports\ndus1\ndu _FA_0245_nnnnn.csv 9/4/2018 page 4

5 Financial Aid > Awards > External Awards > Load External Awards This process posts the awards. Institution: Yours Aid Year: Current AY Status: Unprocessed Data Source: External File File Mapping ID NDU_FA_EA_SUB_0245 Award Type: Loans Source: Fed Program Code: Sub Sometimes the Status goes blank, thinks it has gone blank or changes inexplicably. Always double check it. Check the log for issues such as no funds in the Fiscal Item Type. Re-run both steps as necessary. Financial Aid > Awards > External Awards > External Award Load Detail Ensure that awards were loaded. Expand the form by clicking on the right pointing arrow by the tab identifiers. Check that Status for all the rows is Processed. If the record Suspended, there should be a reason code in the last column. 9/4/2018 page 5

6 Set Up SACR > Product Related > Financial Aid > Awards > Repackaging Plan For each career, create a new Validate Repackaging Plan, or update your Plan to the sequestration SUBSIDIZED item type and new Disbursement Plan. Check the following: Selection Criteria: YESPACKAGE Item Type: Is your new Sub item type Disbursement Plan: Sequestration Plan ID Limited by: Constant Amount: Maximum amount for the career you are repackaging. Hint: You could use the Copy feature to copy this plan from MISUB to your institution or from Career to Career. Save before leaving the page. Financial Aid > Awards > Repackaging > Select Students to Repackage The Select step uses the same file as External Awarding. You can use the same run control you used for cancelling loans if you are using the same file. Otherwise, click the Delete File button, then the Uplaod File button to browse and find the file on your computer. The File Mapping for Repackaging is REPACKAGE_0245 9/4/2018 page 6

7 Financial Aid > Awards > Repackaging > Assign Repackaging Plans For the second step, use Selection Definition FILE: {File Name} Assign the VALIDATE Repackaging Plan for each career. Add plans for each career. Financial Aid > Awards > Repackaging > Process Batch Repackaging In the final step, Batch Process using Selection Definition FILE: {File Name} NDU Applications > NUD Financial Aid > Report > NDU Overaward Report The External Aid process will put loan awards at the end on award entry. You can identify the subsidized loans that should have been higher by running this report. After identifying the subsidized loans, re-number them on award entry to their correct position. Simply change the number then Validate and Post to move the award to its correct position. 9/4/2018 page 7

8 Financial Aid > Awards > Repackaging > View Batch Reprocessing Details Alternatively, you may review using this screen to ensure you are getting the expected results. If so, continue on to repeat the process for Unsub loans.. Financial Aid > Awards > External Awards > Process External Award File On the second run, use File Mapping Definition NDU_FA_EA_UNSUB_FA0245, which will assign $12,500 to each student. Again, Repackaging will correct the amounts. You can use the same file you used to make the Sub awards. Example file Path: \\ndusftshare.ad.ndus.edu\csdata\financialaid\reports\ndus1\ndu _FA_0245_MISUB.csv 9/4/2018 page 8

9 Financial Aid > Awards > External Awards > Load External Awards You may use the same run control that you used for the Sub awards, with the following modification: Status: Unprocessed. File Mapping ID: NUD_FA_EA_UNSUB_0245 Program Code: UNS Financial Aid > Awards > External Awards > External Award Load Detail Ensure awards were successfully loaded before proceeding. Click on the arrow to expand the form. 9/4/2018 page 9

10 Set Up SACR > Product Related > Financial Aid > Awards > Repackaging Plan Update the VALIDATE Repackaging Plan to UNSUBSIDIZED item type. Set the Amount to the maximum annual limit that applies to your institution and the Career that is being set up. Financial Aid > Awards > Repackaging > Select Students to Repackage Select using same list that you uploaded to MoveIt. 9/4/2018 page 10

11 Financial Aid > Awards > Repackaging > Assign Repackaging Plans No changes should be necessary to your run control. Use Selection Definition FILE: {File Name} Assign VALIDATE Repackaging Plan for each career. Add plan for each career Financial Aid > Awards > Repackaging > Process Batch Repackaging No changes should be necessary to your run control. Batch Process using Selection Definition FILE: {File Name} This might be a good point to verify the awards against the Item Type Totals List that you captured before cancelling loans. Set Up SACR > Common Definitions > Self Service > Financial Aid > Self Service Options If you turned off access to awards in Student Center, turn it back on. 9/4/2018 page 11