Microsoft Office 365 Word Online
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- Alan McBride
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1 Microsoft Office 365 Word Online Using Word Online on your PC, Mac, or mobile device, you can: create documents from scratch or use templates. add text, images, and links to your document. track the edit activity. save a document to OneDrive and retrieve it using your computer, tablet, or phone. share your documents and collaborate with others. Sign in Go to portal.office.com and sign in using your school account. Being signed in allows you to: Save or share files using OneDrive. Use Word online. Create a document 1. Click on Word from the Office 365 dashboard. 2. Select an option: o Select Blank document to create a document from scratch. o Select one of the templates. Rename the document Your new document will automatically be given a name such as Document, Document1, Document2, etc. You will see the name of your document in the top center of your screen. To rename the document, click on the name that it was given. Type the new name and press enter or just click elsewhere on the screen.
2 Add and format text 1. Click to place the cursor, and type some text. The status bar at the bottom of the document shows the Page and number of words. 2. To format text, select the text, and then select an option on the Home tab: Bold, Italic, Bullets, Numbering,... Use Styles Use Styles for headings and paragraphs to apply a consistent font, font size, font color, and spacing throughout your document. 1. Select the words, paragraph, list, or table that you want to apply the style. 2. On the Home tab, in Styles, select the style that you want. Check spelling (but not grammar) Word Online automatically checks spelling as you type. You can also click on the Review tab to check spelling and to set the proofing language using the built-in dictionary. A red squiggly line will appear beneath a misspelled word. Right-click the word and choose the correct spelling. Word Online does not use a custom dictionary and does not include grammar checking, translation, or a thesaurus.
3 Add Pictures, Tables, or a Link 1. Select the Insert tab. 2. Select what you want to add: o Pictures - select Pictures, browse for the picture you want, and select Insert. o Tables - select Tables, and then select a table size from the drop-down. o Link - select Link, type the Display text and the URL address, and select Insert. Edit activity To track the activity of what has been edited, select Review > Show Edit Activity. A box will open on the right of the screen listing the Edit Activity. The Edit Activity box lists any new changes. To stop tracking changes, click the X at the top of the box. Please note that the list of activities starts over once the document is closed. Save your document When you save your files to the cloud, you can share and collaborate with others and get to your files from anywhere - on your computer, tablet, or phone. There is no save button in Word Online because your documents are automatically being saved. You can see the file being saved as you make changes by looking at the top center of your screen next to the file name. Using the directions below, you can also save the document as a copy within your OneDrive, rename the document within your OneDrive, or download the file to your computer.
4 1. Select File > Save As. 2. Select Save As to save a copy of the file to your OneDrive and enter a name for the file. 3. Select Rename to rename the file in your OneDrive. 4. You can also download a copy of the file to your computer using one of the download options. Share and collaborate With your documents online, you can share with others, work together on the document, and see changes as they happen. To invite people to share/edit using 1. Select Share. 2. In the Invite people box, enter the address or name of who you'd like to share with. 3. Select Can edit or Can view from the drop-down. 4. Include a message if you like, and select Share. (If prompted, save your document to OneDrive.) To invite people to share using a link: 1. Select Share. 2. In the Get a link box, choose how you want others to view or edit the document from the drop-down box. 3. Click on the link to highlight it. Right-click and choose copy. 4. Click on the picture of the phone to get a QR code for use with phones or tablets. 5. Share the link or QR code as needed.
5 Get help with Word 1. Select Tell me what you want to do at the top of the screen. 2. Type what you want to do. For example, type insert footnote, to learn how to add a footnote, or training, to get help on training for Word Online. Module 3 Assignment 1. Watch the video in D2L about using Word Online. The video is less than 3 minutes long. 2. Go to the website to see how Word Online differs from Word downloaded on a computer. 3. Create a document titled Module 3 within the OneDrive folder that you shared with me in the last module. Include your name on the document and insert a picture of your choice as long as it is school appropriate. 4. Share your document with me (randi.brown@colquitt.k12.ga.us) and give me the right to edit the document.
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