Illustrated Guide to the. UTeach Electronic Portfolio

Transcription

1 Illustrated Guide to the UTeach Electronic Portfolio

2 The Electronic Portfolio All UTeach students have access to the electronic portfolio. If you can t log in or if you are assigned to the wrong portfolio (e.g. math instead of science), the Portfolio Coordinator. Include your EID and area of certification. Once you log in using your UT EID, this is what you ll see: Under My Home, you see three options: Portfolio Guide 2 Updated January 2010

3 The information section fills in automatically. UTeach uses this information for reporting purposes only, which is done in aggregate form. Under My Portfolios you ll see the portfolios assigned to you. Most student submitting a preliminary portfolio will see only one Pre_Mathematics, Pre_Science, or Pre_Computer Science. Students certifying in both mathematics and science will still see only one portfolio: Pre_Math and Science. This portfolio includes the material required for both mathematics and for science. ARTIFACTS: Also under My Home is the link to the artifacts page. You are encouraged to store artifacts on the portfolio website. Link them to specific reflections as evidence. Browse for files just like you would an attachment. For space reasons, upload only compressed, edited, web-ready video. File types are limited to those that evaluators can easily access word, excel, PDFs, jpegs, and common video applications. If you get an error message while uploading a file, save the file as a different type and upload it again. Portfolio Guide 3 Updated January 2010

4 IMPORTANT: Save all Microsoft Word documents in compatible form. The file extension docx is not allowed as many evaluators do not have access to the most recent software. This applies to any Microsoft application excel, power point, etc. PDFs: Turning a document into a PDF is highly recommended since this preserves the formatting. If you have a document with a lot of tabs, like a resume, or with an inserted table, like a lesson plan, turn it into a PDF. This is an option under the File/Save As menu in the latest version of Word. If you have resisted the world domination of MicroSoft and don t have the latest version of Word, you can go here: The downloads are free. No malware or spyware. Follow the instructions even when it gets to the part about print. Eventually, the window changes from print to save as. Try it. It really works. Use the scanner or the copier in the Student Workroom to turn hard copy into PDFs. You can add artifacts either through the link under My Home, or while you are working on a reflection. You can delete artifacts only using the location under My Home. VIDEO: Video takes up a lot of space. Upload ONLY edited, web-ready video to use as an artifact. BUILDING THE PORTFOLIO: This is the starting point for building a portfolio. The icons let you know the status of each proficiency. Under Science (or Mathematics, etc.) you ll find an overview of the portfolio. You ll also find descriptions under the seven main headings: Personal Profile Information Subject Matter Equity and Inclusive Design Teaching Preparation Classroom Environment Instruction and Delivery Professional Responsibilities Portfolio Guide 4 Updated January 2010

5 Click on Create New Entry to open a text box. You can enter the text in the box or copy and paste from another document. Click the Update Text and Save button. This saves your work, but does not submit it for evaluation. To get back into an entry that you ve already started, click the edit button. Portfolio Guide 5 Updated January 2010

6 ARTIFACTS: You can upload files to use as evidence (word documents, images, power point presentations, excels, etc.) at several points in the portfolio. Under the My Home menu, click on My Artifacts. This page lets you know which artifacts you have already uploaded and how much space is still available to you. You can store up to 50 artifacts and have 2MB of space. REMEMBER: Videos take a huge amount of space. Upload only compressed, web-ready video. Portfolio Guide 6 Updated January 2010

7 You can also add artifacts while you are working on a reflection. All artifacts show up in the Available Artifacts list. Chose artifacts from this list to use as supporting evidence in the portfolio. Click the attach button. You ll see a notification when the attachment has worked. The artifact is NOT removed from the available artifacts list. Possible errors include a title over 20 characters or a file type not accepted, such as docx. Change the title or the file type and try again. IMPORTANT: Attach the artifacts in the order in which you discuss them in the reflection. This helps the evaluator follow your reasoning. Portfolio Guide 7 Updated January 2010

8 SUBMITTING THE PORTFOLIO: Clicking the Submit button at the bottom of the left-hand navigation bar takes you to the page where you can submit the entries. You can submit proficiencies one at a time, but the evaluator will review the portfolio in its entirety. Clicking the submit button locks the entry for review. You cannot revise the entry, delete or add artifacts until the entry has either received a passing score or been returned for revision. Click the Mathematics (or Science, Math_Science, Computer Science) button to select all of the proficiencies at once. Clicking on any of the areas or specific proficiencies will take you back to that part of the portfolio without submitting anything. Once you hit the submit button, you ll be prompted for a confirmation: Portfolio Guide 8 Updated January 2010

9 If a subsection requires revision, you will see this symbol next to the proficiency. If the section passed, you ll see this symbol. Click on the proficiency to see the evaluator s comments, whether the proficiency passed or needs revision. If revisions are needed, click in the text box and enter a new reflection or revise the current one, delete or add artifacts. Go through the same submission process to resubmit. General tips Résumé: If you enter your résumé directly into the text box, keep the formatting very simple. If you have lots of tabs and formatting, save the document as a PDF to preserve the formatting and attach it as an artifact. Go ahead and type a statement into the text box so that your evaluator knows that you have created an entry. Something like, Please see attached is fine. Using a URL as an artifact: Currently, there is not a way to link to a URL from within the system. The best thing to do is to type the URL in the reflection and let the evaluator know to copy and paste it into a browser. Artifact titles: Students often use the same document as evidence for more than one proficiency. To reduce confusion for yourself and the evaluator, build in some redundancy. Save multiple copies of the same document, with highlighting and titles specific to a single proficiency. Navigation: You can get back to any point in the portfolio using the drop-down menus. There are also breadcrumbs, so you can see where you ve been recently. Portfolio Guide 9 Updated January 2010