The Schedule New Course component enables you to view all courses from the course catalog that can be scheduled.
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1 Department Responsibility/Role File Name Version Document Generation Date 6/11/2007 Date Modified 6/11/2007 Last Changed by Status Scheduling a Course _BUSPROC Scheduling a Course Trigger: Concept The Schedule New Course component enables you to view all courses from the course catalog that can be scheduled. The Schedule of Classes component enables you to view only those courses that have been scheduled for a term. Use the Schedule of Classes component when you want to modify or maintain data for classes that have been scheduled. The functionality of the pages in this component is identical to the Schedule New Course component, but the view of classes is limited to scheduled classes only. Field(s) Comments Output - Results Comments Additional Information Page 1
2 With 1 Section Procedure This topic will demonstrate how to schedule a new course that has only one (1) offered section. 1. Click the Curriculum Management link. Page 2
3 2. Click the Schedule of Classes button. 3. Click the Schedule New Class button. Page 3
4 With 1 Section 4. Enter the desired information into the Term field. Enter "3543". Conducting a Search When you open a task (using a hyperlink or page link), either an entry page will display or a search page (also referred to as Find an Existing Value) will appear prompting you for search keys needed to locate a record. To find a record, or many records, search criteria must be entered, then click Search, and a Search Results page displays. Search pages contain: Search keys Operators Search fields Page 4
5 Once you have entered in the search criteria key fields, click Search to process the search. If you wish to refresh the page (without saving), so you can enter new or different criteria, click Clear. 5. Enter the desired information into the Subject Area field. Enter "CV_ENG". 6. Enter the desired information into the Catalog Nbr field. Enter "8406". 7. Click the Search button. 8. Enter the desired information into the *Class Section field. Enter "01". The *Class Section field is an alpha-numeric field. The format for Page 5
6 With 1 Section entering section numbers is 01, 02, 03-09, 10, 11, etc. Formatting the section numbers in this manner will maintain the correct sequence. For labs and additional sections that need to be taken in conjunction with the enrollment section, the format is the section number the of the enrollment followed by an alpha character (example: 01A, where 01 is the enrollment section, "A" designates this section as a supplemental/additional section, i.e. lab.) 9. Update the Associated Class number to match the *Class Section number. NOTE: A new Associated Class Number will not be available from the look-up menu. Type over the existing number to create a new entry. This field is a numeric field and should be numbered 1-9, 10, 11, etc. 10. Click the Look up Course Attribute (Alt+5) button. Class Attributes are optional. If a course has any associated fees or special attributes they can be entered by selecting the Course Attribute and the Course Attribute Value. A course may have more than one Class Attribute. To add additional attributes, click on the Add A Row icon and enter the Course Attribute and Course Attribute Value. Page 6
7 11. Click the desired value in the Search Results table. Page 7
8 With 1 Section 12. Click the Look up Course Attribute Value (Alt+5) button. Page 8
9 13. Click the desired value in the Search Results table. The values displayed are contingent on a previous fields selection. Page 9
10 With 1 Section 14. To schedule the facility, days, times and instructor click the Meetings tab. Page 10
11 15. Enter the desired information into the Facility ID field. Enter "023E3511". When the magnifying glass icon is next to a field, this means that there is a list of values associated with the field. If the desired value is not known, click on the magnifying glass icon, this will display the List of Values page for the field. From this page you can perform a search to find the value and then select the value by clicking on it. 16. Enter the desired information into the Pat field. Enter "MWF". The Pat field controls the days of the week the course will meet. The value or pattern entered in this field will cause the corresponding check boxes to become checked when entered. Page 11
12 With 1 Section NOTE: Selecting or Deselecting a day's checkbox WILL change the days a course meets. If the meeting pattern is not listed in the list of valid values in the Pat field, the pattern can be selected using the day check boxes immediately to the right of the Mtg End field. 17. Enter the desired information into the Mtg Start field. Enter "1000". Time can be entered in any of the following manners: Millitary: 1600 Standard: 4:00 PM Alternate method of entering time: 400P The above entries will automatically be converted to the standard format: 4:00PM 18. Enter the desired information into the Mtg End field. Enter "1050". 19. Enter the instructor's ID into the ID field. Enter " ". 20. Click the Access list. The Access field determines the assigned insturctor's access to the grading roster. There are three choices in this field: Approve: Allows the instructor to enter grades and post the grade roster. Grade: Allows the instructor to enter grades only in the grade roster. Post: Allows the instructo to only post the grade roster. 21. Click an entry in the list. Page 12
13 22. Click the Enrollment Cntrl tab. The enrollment control tab is used to control whether the section an enrollement or non enrollment section. This tab also aloows the set up of hard-link and soft-link enrollment of another section Page 13
14 With 1 Section 23. Enter the desired information into the Requested Room Capacity field. Enter "25". 24. Enter the desired information into the Enrollment Capacity field. Enter "25". 25. Click the Save button. 26. Once the course's schedule has been saved the Enrollment Status changes from closed to open. Once a course has been created, either by manually creating the course, or by rolling (copying) a previous term's courses forward, the course can be maintained using the Maintain Schedule of Courses menu option. Maintain Course Schedules Navigation: Curriculum Management > Schedule of Classes > Maintain Schedule of Classes Page 14
15 27. A course with a single section has been successfully added to the schedule of course. End of Procedure. Page 15
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