Creating Charts. Objectives. Chapter 9. Creating Charts can help you to present and analyse your data more effectively. In this section you will:
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1 Creating Charts Chapter 9 Creating Charts can help you to present and analyse your data more effectively. Objectives In this section you will: Create a Column Chart Create a Pie Chart Apply Titles and Headings Apply Legends and Data Labels Move and Resize a Chart Delete a Chart Print a Chart Change the Chart Type Microstar Publishing Pty Ltd
2 BSBITU202A Microsoft Excel 2010 Why use a Chart? A Chart is a picture of data. Using an appropriate style of Chart can improve the value of data by indicating trends and comparisons. Most businesses want to see a Chart of sales that shows sales are going up! Data is essential to a Chart. The simplest Chart is a basic column Chart, which indicates the measurements of several items. For example: The total sales for a store of the past five years is tabulated. Year Sales The values in this table can be plotted so that the revenue for each year is clearly displayed. The upward trend in sales is much clearer in a Chart. A Chart is created using an X-axis and a Y-axis. The X-axis is the horizontal axis; in this Chart the Years are the categories on the X-axis. It is standard to use the time value if available. In this example it is years, but it could be months, weeks, days, minutes etc. The Y-axis is used for the measurement of Sales. Y Axis X Axis 1. From the Chart above: a) Which year has the highest sales? b) Which year has the lowest sales? c) Which year has sales just below $1,500,000? 144 Microstar Publishing Pty Ltd 2010
3 Creating Charts 9 Chart Types There are various Chart types which can be used to create Charts. The various types give a different view of the data. Below are some of the commonly used types. 1. Open the file Chart Types 2. Click on each worksheet to get an example of some of the Chart types available. The Charts displayed are all based on the same set of data. Column Chart The Column Chart is useful for displaying the value of an item or items in a category. Line Chart The Line Chart is useful for displaying the relationship between a few items, and is used to indicate trends in values. Pie Chart The Pie Chart is useful to compare a small number of values relative to the whole. Stacked Area Chart The Stacked Area Chart stacks values on top of one another. One series is entered, and then the next series is added to that, and so on. The top boundary is equal to the total of each of the categories. 3. Close the Chart types file Microstar Publishing Pty Ltd
4 BSBITU202A Microsoft Excel 2010 Creating a Chart The Insert tab contains several Chart formats which enables us to create fantastic looking Charts quickly and easily. We will use the data from Yummy cakes to create some Charts. The file contains a summary of sales for five years. It also contains data of sales of each product type for those five years. 1. Open the file Yummy Cake Sales Charts The worksheet should contain the data as shown here. When creating a Chart the data and its headings should be highlighted. The heading here is Sales. 2. Select from A3 to B8 The next step is to choose the Chart Type. You will create a simple column Chart. 3. Click on the Insert tab to display the Chart selection. 4. Click on the Column button then click on the first option in 2-D Column The Chart will appear with a clear border. Notice also that the Design tab is displayed automatically. The Chart Tools tab group with the Design, Layout and Format tabs activated. These additional tabs allow you to format and make changes to the selected Chart. 146 Microstar Publishing Pty Ltd 2010
5 Creating Charts 9 Switch Row and Column Data Excel automatically puts column data on the Y axis and row data on the X axis. So for the Sales table each row represents a year, so years are placed along the X-axis. 1. Click on the Design tab of the Chart Tools tab 2. Click on the Switch Row/Column button to swap the data around 3. Click on the Switch Row/Column button again to swap it back so the time data (years) appears on the X axis. Switch Row/Column Data Microstar Publishing Pty Ltd
6 BSBITU202A Microsoft Excel 2010 Chart Layout The Chart Tools: Layout tab consists of several buttons that allow us to apply various formatting and labels to the Chart. 1. With the Chart selected click on the Layout tab Chart Title Layout Chart Title The Chart Title button is used to enter a title for the Chart. It is important to put titles on a Chart so the reader can correctly analyse the data. 1. With the chart selected click on the heading Sales and [Delete] 2. Click on the Chart Title button 3. Click on Above Chart 4. Click into the Formula bar 5. Type Yummy Cakes Annual Sales and press [Enter] Above Chart 148 Microstar Publishing Pty Ltd 2010
7 Creating Charts 9 Axis Titles Axis Titles are important so the reader is clear on the values being Charted. 1. Click on the Axis Titles Primary Horizontal Axis Title Title Below Axis Axis Titles Title below Axis 2. Click into the Formual Bar and type Years and press [Enter] To insert a title for the Y Axis: 3. Click on Axis Title Primary Vertical Axis Title Rotated Title Axis Titles 4. Type Sales and press [Enter] Microstar Publishing Pty Ltd
8 BSBITU202A Microsoft Excel 2010 Chart Legend 1. With the Chart selected click on the Legend button on the Layout tab The Legend tab enables you to determine the placement of the legend around the Chart. The Legend is useful when reading the graph because it is a guide to which category each bar, line etc. is for. 2. Click on each of the options and view the effect 3. When finished experimenting make the selection to Show Legend at Right Legend Layout Data Labels 1. Click on the Data Labels button Data values, percentages or labels can be added to a Chart to improve the information given out. This is particularly useful when using a Pie Chart. 2. Click on each of the options and view the effect 3. When finished viewing the effect of each option, select None Data Labels Layout 150 Microstar Publishing Pty Ltd 2010
9 Creating Charts 9 The Data Table The Data Table is another way of stating the data values on the Chart. 1. Click on the Data Table button 2. Click on the Show Data Table with Legend Keys option to view the effect 3. Click on the Data Table button and click on None so that the data table is not displayed Data Table Layout Gridlines The Gridlines button allows you to make selections about which gridlines are shown. The major gridlines for the Y-axis are automatically shown as the default setting. 1. Click on the Gridlines button on the Layout tab 2. Click on Primary Horizontal Gridlines and click on an option to view the effect 3. Repeat for each of the other options 4. When finished viewing the effects, make the selections as shown to the right Gridlines Microstar Publishing Pty Ltd
10 BSBITU202A Microsoft Excel 2010 Change Title Text Size If you want to resize the Chart to be smaller you will probably have to resize the Title text to be smaller. 1. Right click on the Title 2. Click on the Font size button on the Mini toolbar and click on 12 Title Mini toolbar Font size 12 Resizing a Chart As the Chart is an object it can be resized like any object, although it can only be resized at the corners. 1. Click on the Chart to select it 2. Move the mouse over the lower right corner it should change to a double headed arrow 3. Click, hold and drag towards the centre of the Chart a transparent box indicates the new size of the Chart 4. Release the mouse when the Chart is the required size Moving a Chart A Chart is an object and as such can be moved, copied, resized and deleted as required. To relocate the Chart, simply move the mouse over the Chart area until the mouse changes to a cross hair. 1. Click, hold and drag the Chart As you drag a transparent box indicates the position of the Chart when the mouse is released. 2. Release the mouse when you are happy with the location 152 Microstar Publishing Pty Ltd 2010
![Creating Charts 9 Deleting a Chart Undo To delete a Chart is the same process as any other object. 1. Click on the Chart so the frame appears about it 2. Press the [Delete] key on the keyboard 3.](/docs-images/86/94468642/images/11-0.jpg "Click on the Undo button so the Chart is displayed again for the next section Printing a Chart A Chart can be printed as part of the worksheet, or it can be printed on its own, resized to take up a")
11 Creating Charts 9 Deleting a Chart Undo To delete a Chart is the same process as any other object. 1. Click on the Chart so the frame appears about it 2. Press the [Delete] key on the keyboard 3. Click on the Undo button so the Chart is displayed again for the next section Printing a Chart A Chart can be printed as part of the worksheet, or it can be printed on its own, resized to take up a whole page. 1. Click on the Chart to select it 2. Click on the tab File The Print screen appears. Selected Chart will be highlighted in the Settings area, and a preview of the chart is shown. 3. Click on the Print button 4. Click on the tab Home Microstar Publishing Pty Ltd
12 BSBITU202A Microsoft Excel 2010 Practice Exercise 9.1 Create a 3-D Column Chart In this exercise you will create a Column Chart of the Annual Sales for the 3 types of products for Yummy Cakes. A stacked column Chart divides the columns into sections for each product. In our example the total sales are split into three product types shown in the second table. The columns are still the same height but coloured based on each product sales for that year. 1. Check that the file Yummy Cakes Sales Chart is open and the Column Chart worksheet is displayed 2. Select the cells A11:D16 (The Total figures are not selected as this would interfere with a useful Chart) 3. Click on the tab Insert Column Stacked Column in 3-D 4. Click on the Layout tab 5. Click on the Chart Title Above Chart 6. Type Yummy Cakes Annual Product Sales and press [Enter] 7. Click on the Axis Titles to add those shown in the Chart; Years for the X-axis and Sales for the Y-axis 8. Click on Save 154 Microstar Publishing Pty Ltd 2010
13 Creating Charts 9 Create a Pie Chart A Pie Chart is most useful when it is comparing only a few values to a whole. So in our example it could be useful to compare sales for each year compared to the total sales for five years. 1. Click on the Pie Chart worksheet of the Yummy Cakes Sales Charts file 2. Select the cells A3:B8 3. Click on the Insert tab then click on Pie 2-D Pie to create a basic Pie Chart Insert Pie Microstar Publishing Pty Ltd
![Type Yummy Cakes Sales 2010-2014 then press [Enter] 6.](/docs-images/86/94468642/images/14-1.jpg "Right click on the Title and click on the Font size droplist button and click on 12 Chart Title")
14 BSBITU202A Microsoft Excel 2010 Notice the Design, Layout and Format tabs have appeared for the chart. 4. Click on the Layout tab and click Chart Title Above Chart 5. Type Yummy Cakes Sales then press [Enter] 6. Right click on the Title and click on the Font size droplist button and click on 12 Chart Title Layout Font size Above Chart 156 Microstar Publishing Pty Ltd 2010
15 Creating Charts 9 Data Labels Layout 7. Click on the tab Layout Data Labels button 8. Click on More Data Label Options 9. Click on Percentage and Outside End 10. Click on Close More Data Label Options The Pie Chart now clearly conveys the percentage of sales for each year relative to the total sales for the five years. 11. Save the file Microstar Publishing Pty Ltd
16 BSBITU202A Microsoft Excel 2010 Changing the Type of Chart A Chart type can be altered after a Chart has been created. For example the wrong Chart types have been created on the Bar Chart worksheet. 1. Click on the Bar Chart worksheet of the Yummy Cakes Sales Charts file to select it 2. Click on the first column Chart which should be a Bar Chart 3. Click on tab Design Change Chart Type 4. Scroll down and select Bar from the Chart types 5. Click on OK Change Chart Type Design Bar The Chart that appears will depend slightly on selections made for the original Chart. You will usually have to make some modifications when changing Chart types. For example this Chart has an X-axis title rotated 6. Delete the X-axis title 7. Click on the Layout tab 8. Click on the Axis Titles Primary Horizontal Axis Title Title Below Axis 9. Types Sales and press [Enter] 158 Microstar Publishing Pty Ltd 2010
17 Creating Charts 9 The Bar Chart that displays the trend in sales is displayed. 10. Click on the second chart which is a Line Chart 11. Click on the Design tab and click on Change Chart Type 12. Click on Bar in the list then click on the second option: Stacked Bar 13. Click on OK 14. Delete the rotated X-axis title 15. Click on the Layout tab and add Axis Titles 16. Save your work and close the file Microstar Publishing Pty Ltd
18 BSBITU202A Microsoft Excel 2010 Practice Exercise 9.2 Column Chart The table below shows the last three years profit figures for the three largest Paper Beach businesses. 1. Start a new file and save it as Paper Beach 2. Display this data in a Column Chart to show the figures relationship to each other. Business Golden Goods 2,500,900 3,600,800 4,600,900 Sunshine Products Harvey Gorman Ltd 5,000,900 5,000,100 4,700,100 4,000,700 4,500,600 4,300,900 Hint: You may need to Switch the Row/Column data. 3. Save and Close the file 160 Microstar Publishing Pty Ltd 2010
19 Creating Charts 9 Practice Exercise 9.3 Pie Chart MacroMoon Publications recently published Coco Gourmand s latest cooking book Death by Chocolate and as a special treat for all of the staff at MacroMoon Publications Kerry Paper, the CEO, organised for Coco to come to the office and demonstrate the cooking of some of her famous chocolate recipes.after the demonstration and tasting, Coco asked all the staff in attendance to vote for their favourite chocolate delicacy. The results of the survey are set out below. Dish Score Magic Chocolate Pudding 80 Zucotto 24 Nutty Chocolate Triangles 24 Chocolate Cases 22 Chocolate Crunch 16 Rum Truffles 12 Profiteroles 11 Chocolate Éclairs 10 Other Start a new file and save it as Coco Survey Chart 2. Enter the survey data provided and present it in the form of a Pie Chart 3. How could the Pie Chart shown here be improved so it conveys more information? 4. Make two improvements to the Chart then save and close Microstar Publishing Pty Ltd
20 BSBITU202A Microsoft Excel 2010 Practice Exercise 9.4 Pie Chart and Column Chart They are a clumsy lot at MacroMoon Publications. The injury statistics for the first week of December are listed below: Trips/slips/falls 4 Cuts/abrasions 3 Back injury 19 Repetitive strain 4 1. Start a new file and save it as Injuries 2. Enter the statistical data provided 3. Create a Column Chart and a Pie Chart using this data 4. Your Charts should look like those illustrated below: 5. Save and Close the file 162 Microstar Publishing Pty Ltd 2010
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To be able to create charts that graphically represent your worksheet data, you will: Create column charts on chart sheets by using the F11 key.
L E S S O N 1 Creating charts Suggested teaching time 55-65 minutes Lesson objectives To be able to create charts that graphically represent your worksheet data, you will: a b c Create column charts on
Contents. Excel 2013 Workbook... 1 Starting Excel The Startup Screen... 3 The Excel Screen... 4 Quick Access Toolbar...
Contents How to Use this Workbook... i BSBITU202A Create and use spreadsheets... ii BSBITU304A Produce spreadsheets... ix Files Used in this Workbook... xvi How to Download Exercise Files... xviii Office
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Subject: Computer Applications Grade: 9th Mr. Holmes Unit Lesson Layer Duration MS Excel Chapter: 7 - Creating a Chart in Excel
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Understand and plan a chart Create a chart Move and resize charts and chart objects Apply chart layouts and styles
Working with Charts Objectives Understand and plan a chart Create a chart Move and resize charts and chart objects Apply chart layouts and styles 2 Objectives Customize chart elements Enhance a chart Create
Excel 2013 Part 2. 2) Creating Different Charts
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Excel 2010 Worksheet 3. Table of Contents
Table of Contents Graphs and Charts... 1 Chart Elements... 1 Column Charts:... 2 Pie Charts:... 6 Line graph 1:... 8 Line Graph 2:... 10 Scatter Charts... 12 Functions... 13 Calculate Averages (Mean):...
Kenora Public Library. Computer Training. Introduction to Excel
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Microsoft Excel 2016 / 2013 Basic & Intermediate
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Activity: page 1/10 Introduction to Excel. Getting Started
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The Chart Title can be formatted to change color, pattern, typeface, size and alignment using the Format Chart Title dialog box.
Excel 2003 Formatting a Chart Introduction Page 1 By the end of this lesson, learners should be able to: Format the chart title Format the chart legend Format the axis Formatting the Chart Title Page 2
Excel 2013 Foundation. Excel 2013 Foundation SAMPLE
Excel 2013 Foundation Excel 2013 Foundation Excel 2013 Foundation Page 2 2013 Cheltenham Group Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission
Excel 2010 Foundation. Excel 2010 Foundation SAMPLE
Excel 2010 Foundation Excel 2010 Foundation Excel 2010 Foundation Page 2 2010 Cheltenham Courseware Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission
Microsoft Office Excel 2016 for Mac
Microsoft Office Excel 2016 for Mac Introduction to Charts University Information Technology Services Learning Technologies, Training & Audiovisual Outreach Copyright 2016 KSU Division of University Information
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Excel 2016 Foundation Excel 2016 Foundation Excel 2016 Foundation Page 2 2015 Cheltenham Group Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission
EXCEL 2013 FDLRS SUNRISE
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Excel 2016 Charting. Course objectives: Student Training and Support. Staff Training (Bookings)
Excel 2016 Charting Course objectives: Distinguish between Charts and Graphs Creating a basic chart and template Format and configure chart output Represent Time, Frequency and Proportions Combining Charts
Excel Select a template category in the Office.com Templates section. 5. Click the Download button.
Microsoft QUICK Excel 2010 Source Getting Started The Excel Window u v w z Creating a New Blank Workbook 2. Select New in the left pane. 3. Select the Blank workbook template in the Available Templates
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EVALUATION COPY. Unauthorized Reproduction or Distribution Prohibited EXCEL INTERMEDIATE
EXCEL INTERMEDIATE Overview NOTES... 2 OVERVIEW... 3 VIEW THE PROJECT... 5 USING FORMULAS AND FUNCTIONS... 6 BASIC EXCEL REVIEW... 6 FORMULAS... 7 Typing formulas... 7 Clicking to insert cell references...