PowerSchool End of the Year Checklist (Elementary)

Transcription

1 PowerSchool End of the Year Checklist (Elementary) Updated 05/2014

2 EOY Checklist for Elementary Schools Populate Retained, Next School and Next Grade Fields (Retentions ONLY) Verify there are no students with a W960, W961 or W970 withdrawal code Print Quarter 4 Report Cards for KG and Grades 1-5* Print MCPS Elementary Comment Summary Report* Print MCPS Elementary Student Attendance Detail report for each student* * Place in student s cumulative folder 2

3 Populate Retained, Next Year Grade, and Next School Fields (Retained Students Only) 1. On the Start Page, search for the desired student. 2. Click State/Province VA under the Information heading on the left toolbar. 3. The General State Information page will appear. Complete the following field: Retained from the dropdown menu, select YES 4. Click Submit 5. Click Scheduling Setup under the Scheduling heading on the left toolbar. 6. The Scheduling Setup screen will appear. Complete the following fields: Next Year Grade enter the current grade level the student is in Next School Indicator (5 th Graders only) from the dropdown menu, select the current school where the student is enrolled 7. Click Submit 3

4 Run Entry/Exit Report for W9XX Withdrawal Codes 1. On the Start Page, click System Reports under the Reports heading on the left toolbar 2. The Reports screen will appear. Click on the Custom Reports tab. 3. The Custom Reports screen will appear. Click on the Entry/Exit Report under the Enrollment heading. 4. The Search Enrolled/Exited Student Report screen will appear. Select the following options: Status from the dropdown menu, select Exited Select the default value of during month: July-June Exit Code from the dropdown menu, select the following codes individually: 1. Withdrawn 15 days Illness (W960) 2. Withdrawn 15 days Suspension (W961) 3. Withdrawn 15 days Absences (W970) 5. Click Submit 6. The Students Exited screen will display any student with the requested withdrawals codes of W960, W961, and W Select a hyperlinked student from the list and click Transfer Info under the Enrollment heading on the left toolbar 4

5 8. The Transfer Information screen will appear. Click on the Entry Date/Code hyperlink. 9. The Edit Current Enrollment screen will appear. Complete the following fields: Exit Code from the dropdown menu, select W880 (Dropped Out) Exit Comment populate the box with pertinent information about the student W880 Reason Code from the dropdown menu, select the appropriate dropout reason Rea son Code Reason Description 10 Achievement Achievement problems (low achievement, low motivation, low interest) 20 Behavioral 30 Health Family reasons Parental privilege Behavioral difficulties (suspension or expulsion, incarceration, runaway, truancy, poor relationships with Health problems ) (physical or mental illness, injury, substance abuse) Family (pregnancy, parenthood, marriage, needed at home, religious reason) Age/maturity (for KG and PK students only) 42 PK Student Non-applicable (PK Students only) 50 Financial hardship Financial hardship (extreme poverty, working to support self or family) 60 Employment Employed (took a job, joined armed forces) 70 Moved Moved (no longer resides in the area and current status is unknown after appropriate investigation by attendance officer) 80 Maximum age Reached maximum age to receive qualified educa1ional services 81 Personal choice Over 18,but still eligible for qualified services Click Submit Post Graduate 90 Expulsion Discontinued program (Post Graduate only) Left school involuntarily due to an expulsion approved by appropriate school authorities 5

6 Print Quarter 4 Report Cards for KG and Grades On the Start Page, click on Term and select Quarter 4 2. On the Start Page, select a group of students it is recommended to print one grade level at a time (otherwise it will take quite a while for the report to process in the Report Queue). 3. From the Group Functions menu at the bottom of the list of students, select Print Report 4. Choose the report card to print MCPS Kindergarten Report Card MCPS Elementary Report Card 5. Select which students to print the card for 6. Select the print order (HR) and date (06/20/2014) 7. Leave all other fields at the default values 8. Click Submit 9. Refresh the Report Queue (System) My Jobs screen 10. Click View to open the completed report 11. Save and print the report cards Kindergarten landscape, front and back Grades 1-5 portrait 6

7 Print MCPS Elementary Comment Summary Report 1. On the Start Page, select a group of students it is recommended to print one grade level at a time (otherwise it will take quite a while for the report to process in the Report Queue). 2. From the Group Functions menu at the bottom of the list of students, select Print Report 3. Choose the MCPS Elementary Comment Summary Sheet report to print 4. Select which students to print the card for 5. Select the print order (HR) and date (06/20/2014) 6. Leave all other fields at the default values 7. Click Submit 8. Refresh the Report Queue (System) My Jobs screen 9. Click View to open the completed report 10. Save and print the Comment Summary report 7

8 Print MCPS Elementary Student Attendance Detail 1. On the Start Page, select a group of students it is recommended to print one grade level at a time (otherwise it will take quite a while for the report to process in the Report Queue). 2. From the Group Functions menu at the bottom of the list of students, select Print Report 3. Choose the MCPS Elementary Student Attendance Detail report to print 4. Select which students to print the card for 5. Select the print order (HR) and date (06/20/2014) 6. Leave all other fields at the default values 7. Click Submit 8. Refresh the Report Queue (System) My Jobs screen 9. Click View to open the completed report 10. Save and print the Student Attendance Detail report 8