ApeosWare Management Suite The comprehensive solution for device and output management

Transcription

1 Suite Suite The comprehensive solution for device and output For more or detailed product specifications, call or visit us at Fuji Xerox sia acific 80 nson Road, #37-00 Fuji Xerox Tower Singapore Tel Fax Fuji Xerox Co., td. ll rights reserved. Xerox and the sphere of connectivity design, are registered trademarks of Xerox Corporation in the U.S. and/or other countries. 11/09

2 Soar higher with greater strength and freedom Efficient, secure and smooth of devices are realised through Suite In today s competitive business environment, security of and compliance with policies are critical to the success of an organization. However, these pressing requirements may pose additional operational burdens and costs. In addition to basic utility features, more sophisticated functions such as user authentication, recording job logs and access restriction are also required in an ever growing network of multifunction devices and printers. To achieve these purposes, a deluge of software has been developed in the market with inevitable complications arising from differences in operational functionalities and disharmony with other programmes. ll such differences are now issues of the past with the Suite. This suite allows for seamless integration of 4 diverse types of software to meet critical customer demands. While maintaining the superior features of each software, the Suite is now able to provide a one-stop functional platform for operational uniformity and extensive scalability. This comprehensive integrated software frees up precious time for productive core business operations. Suite enables businesses to soar higher with greater strength and freedom. Integration of 4 types of software Suite evice User rint evice rint The all-in-one administrative solution to facilitate productive core business operations One-stop adminstration ll components can be installed in a single server Extensive scalability Supports various server structures with high adaptability to user requirements such as enterprise network and device Heightened security The integrated security system supports sharing through automated and consistent authentication User-friendly interface Seamless operation of each function from a common user interface Swift support for unexpected incidents Incidents that occur can be resolved promptly using the intelligent diagnostics tool Colour Universal esign accreditation obtained* Greater accessibility through implementation of user-oriented colour system * Obtained for standard screen 2 3

3 Suite is comprised of 4 different modules. Each function is seamlessly integrated on a single platform for operational uniformity to achieve workflow security and efficiency. Suite is configured with 4 different functions evice, User, and rint. Suite confers a host of functional advantages such as a common interface and seamless connectivity through the integration of software and each piece of software can also be utilised independently. Integration accentuates considerably the advantages of each software, like reduction in total cost of ownership (TCO) and security enforcement. Ma nagement Suite evice User rint evice rint Set up or update user on Manage user or user group usage eriodically collate job log data of Numerous print options are available, be multifunction devices and printers restrictions easily by devices, functions multifunction devices and printers on a it on-demand printing, distributed conveniently in batches. Installation of and output quantity. Simplify and network directly. Meaning tracking and printing, alternative printing or usage new devices and updating of device automate authentication procedures analysis reporting can be made using restrictions for duplex or black and settings can be done effortlessly. from setup to output production. selected parameters in customised white printing. Conveniently manage user-friendly lists and graphs. the entire office print environment with requirement-driven print functions. Efficient and effective operation and of devices Uncompromising security and authorised usage of all devices Cost and traceability for total document security Optimised and effective print 4 5

4 Suite Structure owerful alignment of 4 components through a centralised consolidation of user and device evice Function Operation and of devices evice evice evice and of User Information and authentication of users The Suite utilises the Identity tool, which manages and authenticates user, as a login server. System dministrator Remote Server Retrieval of user User Information File (CSV) User User registration Retrieval of user Identity User Information rint rint User Information, Information evice Information 4 distinct functions on a comprehensive platform Synchronised Synchronise with remote authentication servers Flexible linkages with external authentication server Highly secured yet allows for flexible connections with various external services such as ctive irectory, an (ightweight irectory ccess rotocol) server. Facilitates easy imports of all existing user and authentication of output devices, thereby reducing time and effort. Request Results Client C in to software Each module of Suite Suite creates a dynamic synergy among the 4 software through constant interaction with user and device stored in a common database. It serves as a powerful tool in administering user and device set-up for a flawless and streamlined execution of jobs in a multiple-device environment, complete with customised userfriendly interfaces. By utilising evice, device can be efficiently and easily done via the web browser. Batch of multifunction devices and printers can be implemented effectively organisation-wide to achieve TCO reduction. evice manages multiple devices in a breeze. Batch of multiple devices What used to be overwhelming is now simple with the Suite s elegant batch * of multifunction devices and printers in a network. * Basic, user restrictions, address books, mailboxes, I address reception restrictions, receiving domain restrictions, etc. Hierarchical of detailed settings evices detailed settings can be managed in a wide variety of ways, be it hierarchically, by business locations or by departments. evice settings are updated automatically with personnel transfer epartment-specific usage rules, restrictions and authentication can be registered in the common database. ny user transfers between departments are automatically reflected on device settings, simply by a one-touch update of the personnel change. Regular monitoring of device status Conduct regular monitoring of device status via the simple-to-use Web browser interface with utmost administrative ease. Real-time notifications of incidents are sent via instant notifications. Regular backup of data Centralised user and device are backed up regularly, facilitating prompt restoration of settings when required. evice setup from a network C iscard the conventional circuitous route of entering setup at every device. Using the evice Setup tool, all connected Batch Registration Office ocation (Head Office) (Corporate Services) (Human Resource) ifferent authentication methods can be applied to different office locations evice ept. Update department Business Centre Mr X transfers from ept to B Office ocation (Branch Office ) (Business ept.) (Business Section 1) (Business Section 2) ept. B Reference Suite Common Settings User Information evice Information By updating Mr. X s department, settings for Mr. X are automatically reflected and deleted in the respective departments devices. devices can be set up from 1 workstation. Be it basic, user rights and access restrictions, mailbox addresses or job flows, every piece of can be managed collectively from a single administrative point. dditional simplification tools Setups can be further simplified by using CSV files. Settings can even be created in a table format in Microsoft Excel, thus multiple devices can be set up simultaneously. 6 7

5 User Function Usage via authentication aids and usage of multifunction devices and printers through easy-to-implement but secured authentication procedures. It is a robust software that facilitates linkages to remote authentication servers such as ctive irectory, thereby utilising past user effectively. romotes secured and speedy authentication with proximity cards. Identity Remote Users User data data Retrieve user Remote authentication server ocal Users dd/delete user Secured user authentication Existing user in ctive irectory can be used to facilitate authentication. Users can simply select the device required and authenticate their identities at the device control panel using various options: Quick authentication using proximity cards Just by tapping their proximity or employee cards over the card reader, users can authenticate their identities for device usage. Extra secured authentication using proximity cards + passwords Elevate operational security with a combination of proximity cards and passwords. Convenient authentication using direct input at the control panel Even when users do not have their proximity cards on hand, they can still use the device by inputting key and passwords at the device control panel. roximity card authentication support on printers request result User authentication can be carried out on printers just like multifunction devices, with the use of proximity cards. Usage restrictions via identity is based on both MF (local auditron) and remote authentication servers such as ctive irectory, an server utomatic synchronization of user roximity card authentication ny change in user data registered on the ctive irectory, an server, is automatically compared and synchronised with user on the Identity tool. This heightens security and efficiency in operating a multifunction device. 9 Remote Server Configuration omain 1 Group 1 Group 5 Group 2 Manage User Group 3 Group 4 Remote Server Synchronise Compatible with various types of servers Identity Configuration Group 2 Group 3 Group 4 Highly secured yet allows for flexible connections with various remote authentication servers other than ctive irectory, an server. Facilitates easy imports of all existing user. etailed restriction in using devices and functions Besides ctive irectory -linked authentication, usage restrictions for copy, print, scan, and fax functions can also be set for individual users or user groups. By setting usage parameters for a group, usage limitations and privileges for all users in the group are aligned. Temporary user authentication enables flexible art-timers and contract employees can be registered as temporary users with temporary access to a device, with or without restrictions for a specified limited period. Hassle-free self-registration by users Requiring minimal administrative setup, Setting quantity restrictions for each user or user group By utilizing Output Quota Option, the quantity output of each user or user group can be specified and limited. Usage limits and status can also be monitored regularly and conveniently using a Web browser interface. Sustained continuance of device authentication Secondary server on standby, ensuring redundancy secondary server is on standby for non-stop authentication assurance. If an incident occurs in the primary server, the secondary server automatically kicks into action. * Supported only in the rofessional Edition. Usage Restriction/ dministrative Settings System dministrator Employee Group Group B Full Colour Monochrome Full Colour Monochrome Full Colour Monochrome Full Colour Monochrome Copy users can simply register or update their using their proximity cards. llocating administrative tasks to other network operators The system allows for registration of 2 types of administrators: the device Output Restrictions Warning notifications via notification will be automatically ed in a timely matter to users when their quantity limits draw near. Similarly, quantity limit hits will trigger off an output-halt notification . Common Features of Suite Usage Restrictions rint Scan Fax Failure Cache ata User that has already been authenticated is cached in the device, facilitating direct authentication in the event of network incidents. dministrative Settings evice User dministration dministration administrator and the data collection administrator. By simply tapping their proximity cards on the multifunction devices, each administrator can use the devices in their respective administrator mode. This is a boost to flexible administration and efficient distribution of work load among administrators. Users are notified by when their usage quotas are almost used up rimary Server rimary server to handle usual authenticaion uto switch Secondary Server When the primary server fails, the system automatically switches to the secondary server Outputs are prohibited when usage limits have been exceeded 8 9

6 Function Consolidating and analysing job reports collates and categorises usage data at each multifunction device and printer for convenient analysis via a Web browser. Not only does it enhance traceability of jobs, it also presents meaningful on a user-specified interface. Collates and stores job logs regularly. Centralises usage of devices. Collation of job logs via the network Fuji Xerox s multifunction devices and printers record job logs in their hard disks. directly collates these job logs from the devices and stores them in a centralised database through the network, facilitating convenient analysis of the usage status. * Not applicable to some models. MF 1 MF 2 Collation Convenient collation of fax transmission jobs This software has a unique feature especially useful for companies that conduct business transactions through faxes. It allows for effortless extraction of all relevant fax transmission data from job logs for downloading in CSV format files. Smart organising and sharing of can be achieved using Microsoft Excel while searches can be conducted based on specifications such as the device, user, date and time. MF 3 rinter 1 rinter 2 Extraction of using multiple specifications Tracking users, departments, dates is as easy as specifying the required parameters using a user-friendly Web browser. Within minutes, the who, what, when, where and how of each and every document are neatly extracted and categorised into an easy-to-read format or graph. 1 Usage ist Report Supports efficient consolidation and creation of reports, by aggregating critical usage statistics and sorting them out in predetermined categories and lists. Usage ist Report 2 Usage Graph Report Turns voluminous data into at-a-glance meaningful graphs by consolidating data for each department, user and device for easy viewing on a Web browser. Facilitates analysis of device performance from different perspectives, to achieve an optimal balance between device capacities and usage requirements. Benefits abound for maximising resources, minimising costs, and accurate calculation of charges. Usage Graph Report nalysis 3 nalysis ist Report nalysis of improvement targets Facilitates productive and establishment of improvement targets via analysis of alternative task settings selections. Comparative analysis based on paper size conversions Improvement targets can be set more purposively by basing usage quantities on 4 size documents. nalysis ist Report Collation of job logs Usage nalysis Collation Usage ist Report Usage Graph Report nalysis ist Report ccess via Web Browser and downloaded in CSV file format logs on device setting Collation Storage Collates and categories job logs periodically Can the reports be customised? Using the nalyzer tool to collate job logs stored in, every report can be customised, be it to support ISO14001 compliance reporting or to create more detailed graphs. Since this is a Microsoft Excel macro program, collated lists and graphs can be edited and processed in Excel worksheets for compatible usage with other applications. Customised Graph Comprehensive of paper output through UUI* searches thorough from-input-to-output of paper output can be further enhanced through UUI* marked job logs using. UUIs are useful search tags via the combined capabilities of this software and the peosort-ii, III or IV series that can print UUI codes on output sheets. * Universally Unique Identifier UUI Code 10 11

7 rint Function Organization and of outputs rint With rint, users enjoy smooth printing processes either by selecting a printer using on demand printing or by benefiting from the software s capability as an automated print server, depending on individual needs. Other useful features include setting output restrictions and triggering prompt warning notifications. Supports timely print outputs. Facilitates user output restrictions for maximum TCO reduction. Smooth outputs through printer selection rint instructions sent from a client C can be maintained on a server and carried out from an available authenticated multifunction device*. Such instructions can be promptly carried out or deleted from the server as required. *The optional External ccess Kit is necessary for this function. lease confirm the compatible models on the Fuji Xerox homepage. rint instruction pplication of On emand rinting rinting in process rinting from available MF Output Restriction Setting print quantity restrictions* Usage quantity restrictions can be set up for an user or user group accessing the printers, resulting in an efficient reduction in TCO. In addition, for on demand printing, usage quantity restrictions can be limited to a specified validity period. * Usage restrictions for each user or group are set in with Output Quota Option Warning notifications via instant pop-ups notification will be automatically sent in a timely matter to users when their quantity limits draw near. Usage limits and status can also be monitored regularly and conveniently using a Web browser interface. Employee Employee B Group Output Quota Colour: 70 sheets B/W: 300 sheets Colour: 70 sheets B/W: 300 sheets Colour: 200 sheets B/W: 500 sheets Output Quantity Colour: 70 sheets B/W: 300 sheets Colour: 65 sheets B/W: 150 sheets Colour: 20 sheets B/W: 80 sheets Output stopped Notified with pop-ups roceed with output Colour: 150 sheets B/W: 400 sheets Colour: 150 sheets B/W: 400 sheets Output stopped for all members Group B accumulation pplication as a rint Server System Scalability utomated routing of output device destination, for higher productivity rint is a dynamic tool that empowers effective use of all available multifunction devices and printers for speedy and efficient processing, through alternative printing and distributed printing. Stable processing of large-volume print jobs With rint, multiple print servers can be set up in diverse network locations as required by printing demands. This facilitates distribution of printing requirements across various print servers, thereby maintaining a stable network. lternative printing istributed printing * rofessional Edition only. elivering a simple yet smart solution, this software automatically routes the print job to the next available printer when the default one is not functioning. n instant notification regarding device location completes the job perfectly. Force duplex and black and white printing rinting restrictions have never been more conveniently enforced. Users can be easily limited to duplex or black and white printing with minimal fuss to reduce wastage and costs. The distributed print feature allows print jobs to be distributed among print devices. This ability to fully utilise all available print resources reduces print time and improves productivity. istributed printing 1 istributed printing 2 Successive output from available devices Standardization of printer drivers With Fuji Xerox Multi-model rint river 2, setting up printer drivers is a breeze even in a network with multiple devices and printers*. standardised printer driver results in hassle-free replacement and installation of new printers, culminating in stable and productive print output. * lease confirm the compatible models on the Fuji Xerox homepage. Since output device verification is required only once, workload is reduced Verified The common driver supports different devices and printers Once output device verification is conducted, the job is processed roceed with output 12 13

8 Specifications Suite Suite 1.0 Standard Edition Required System Environment for the Server items Operating system* 1 Japanese English Korea Traditional Chinese CU Hard disk Memory Network protocol isplay Other hardware evice 1.0 Standard Edition 1.0 Standard Edition Microsoft Windows X rofessional (Service ack 2/3) Microsoft Windows Vista Business Basic Edition (Service ack 1/2) Microsoft Windows Server 7 rofessional Microsoft Windows Server 7 Ultimate Microsoft Windows Server 2003, Standard Edition (Service ack 2) Microsoft Windows Server 2003, Enterprise Edition (Service ack 2) Microsoft Windows Server 2003 R2, Standard Edition (Service ack 2) Microsoft Windows Server 2003 R2, Enterprise Edition (Service ack 2) Microsoft Windows Server 2008 Standard (Service ack 1/2)* 2 Microsoft Windows Server 2008 Enterprise (Service ack 1/2)* 2 Contents 1.0 Standard Edition rint 1.0 Standard Edition Microsoft Windows Server 2003, Standard Edition (Service ack 2) Microsoft Windows Server 2003, Enterprise Edition (Service ack 2 Microsoft Windows Server 2003 R2, Standard Edition (Service ack 2) Microsoft Windows Server 2003 R2, Enterprise Edition (Service ack 2) Microsoft Windows Server 2008 Standard (No Service ack/service ack 1/2)* 2 Microsoft Windows Server 2008 Enterprise (No Service ack/service ack 1/2)* 2 Xeon Ghz or above. Installing on client operating system requires Core 2 uo 2Ghz or above 40GB or more free disk space 3GB or above. ll-in-one configuration requires 4GB TC/I protocol XG (1024 x 768 pixels) or above V-ROM drive is necessary Web service Microsoft Internet Information Services 5.1 Microsoft Internet Information Services 6.0 Microsoft Internet Information Services 7.0 rerequisite software Microsoft SQ Server 2008 Express Edition (Service ack 1) Microsoft.NET Framework 3.5 (Service ack 1) or *1 pplies to 32-Bit OS. *2 oes not support the Server Core option. It is necessary to install the OS without selecting the Server Core option. Suite 1.0 Required System Environment for the Web Client items Operating system Japanese English Korea Traditional Chinese pplicable hardware Network protocol Contents Microsoft Windows X rofessional (Service ack 2/3) Microsoft Windows Vista Business (No Service ack/service ack 1/2) Microsoft Windows Server 2003, Standard Edition (Service ack 2) Microsoft Windows Server 2003, Enterprise Edition (Service ack 2) Microsoft Windows Server 2003 R2, Standard Edition (Service ack 2) Microsoft Windows Server 2003 R2, Enterprise Edition (Service ack 2) Microsoft Windows Server 2008 Standard (No Service ack/service ack 1/2) Microsoft Windows Server 2008 Enterprise (Service ack 1/2) Microsoft Windows Server 7 rofessional Microsoft Windows Server 7 Ultimate Conform to required system environment of OS TC/I protocol Web browser* 2 * 3 Microsoft Internet Explorer 6.0 [Service ack 2] Microsoft Internet Explorer 7 [No Service ack] Microsoft Internet Explorer 8 [No Service ack] Mozila Firefox 3.0 *1 pplies to 32-Bit OS. *2 JavaScript and ctivex Control must be enabled. o not connect to the Suite server through a proxy server. *3 For, it is necessary to install dobe Flash layer to the Web browser as a plug-in. Required System Environment for the rinting Client (Windows ) items Operating system Japanese English Korea Traditional Chinese pplicable hardware Network protocol Microsoft Windows X rofessional (Service ack 2/3) Microsoft Windows Vista Business (Service ack 1/2) Conform to required system environment of OS TC/I protocol Contents Suite 1.0 rofessional Edition Required System Environment for the Server items Operating system* 1 Japanese English Korea Traditional Chinese CU Hard disk Memory Network protocol isplay Other hardware Contents Microsoft Windows Server 2003, Standard Edition (Service ack 2) Microsoft Windows Server 2003, Enterprise Edition (Service ack 2) Microsoft Windows Server 2003 R2, Standard Edition (Service ack 2) Microsoft Windows Server 2003 R2, Enterprise Edition Service ack 2) Microsoft Windows Server 2008 Standard (No Service ack/service ack 1/2)* 2 Microsoft Windows Server 2008 Enterprise (No Service ack/service ack 1/2)* 2 Xeon GHz or above. (2 CUs/2.6GHz or above are recommended) 120 GB or more free disk space 4GB TC/I protocol XG (1024 x 768 pixels) or above V-ROM drive is necessary Web service Microsoft Internet Information Services 5.1 Microsoft Internet Information Services 6.0 Microsoft Internet Information Services 7.0 rerequisite software Microsoft SQ Server 2008 Standard Edition (Service ack 1) Microsoft.NET Framework 3.5 (Service ack 1) or *1 pplies to 32-Bit OS. *2 oes not support the Server Core option. It is necessary to install the OS without selecting the Server Core option