DYNAFLEET ONLINE 24/08/2018

Transcription

1 DYNAFLEET ONLINE 24/08/2018

2 Introduction Introduction About Dynafleet Online Help The online help in Dynafleet Online, also referred to as a WebHelp, is a platform-independent help system based on HTML. The help system has been enhanced with a dynamic table of contents and search and index features to provide you with advanced navigational features. The available WebHelp functions are described below. Contents The help system table of contents is available from the Contents tab located in the upper left-hand corner. A folder represents a category or a main topic. A page represents an individual topic. The folder icons can be expanded by clicking them. When you click a page icon, the corresponding page is displayed in the right pane. Index The help system index is based on Microsoft HTML Help standard and can be displayed by clicking the Index tab in the upper left-hand corner. The index consists of a list of topics and keywords sorted numerically/alphabetically. When you click a keyword, the topic is displayed in the right pane. To search the Index, you can type part or all of a word or phrase in the entry box at the top of the Index tab. Search The powerful search feature enables you to find information quickly and easily. Enter your search in the search box in the upper right-hand corner and click (or press Enter). The search results are displayed in the right pane. To open a topic, click on a search result. Related Topics At the end of some topics, the Related Topics link will be displayed. Clicking this link gives you quick access to other topics containing related subjects

3 General info General info User-Interface First you need to log on to the system with your user name and password. The interface may be navigated from its separate areas. 1. Navigation tabs - start by selecting your working area. 2. Resource view - select if you want to work with vehicles, drivers or users. 3. Working view - The information will be presented in this area. 4. Alert icons - The icons will be lit when new messages or alert calls for attention. Navigation To navigate in Dynafleet Online (DFOL), use the tabs in the upper row in the system. By clicking on a tab you'll gain access to its designated function. The contents of the tabs are here described as views. Depending on the type of user you are logged on as (e.g. administrator, user), you have different access to different views. To your left you'll find the resource view, i.e. drivers, vehicles and users. When you, for example, want to send a message to a user, you need to click the same scenario applies to vehicles. to see the users you can communicate with. The - 3 -

4 General info Reloading views If, when working in one view you move to a different area, the information in the first view will remain until you return. To reload the "start page" in a certain view, click the tab twice. Selecting and choosing If you want to select more than one object, you can use either ctrl or shift. The selection procedure works in a way very similar to how selection is done in Windows. I.e. you can select several items at once by using the shift key or one by one by using ctrl. It is also possible to use ctrl-shift selection to keep a previous selection and at the same time selecting several items at once. Shift selection is only possible within a group or fleet, i.e. it is not possible to select items from different groups using shift select. However, you can select several groups at once using shift. Drag and drop To choose the selected objects and include them in a report, click on the icon or text description of the objects and drag them to the report view. You can also use the arrow the report view. to move the selected objects to No need to double-click You do not need to double-click when you go from one tab to another or if you select a vehicle instead of a driver etc. Right-clicking When the text tells you to right-click, it refers to your right mouse button. In some views you can right-click. By right-clicking you get access to further functionality, creation of new folders in the messaging feature for example. Printing If a is available, that page can be presented in a printer-friendly way. After clicking the icon a new window with the printer-friendly version will show with a new printer icon. Groups By creating groups you can organize your vehicles and drivers. 1. Right-click on a main group of vehicles or drivers and select New group and enter a name for that group. 2. Drag the vehicles or drivers you wish to include in that group. You can delete the groups by right-clicking and selecting Delete

5 General info Multifleet Administrator In the resource view, click on the customer (multifleet) icon to see a list of your fleets. Right-click on the fleet you want to work with, selecting Go to fleet. When the fleet is active you can get back to the multifleet view by selecting the customer and then right-clicking on it, selecting Go to customer. On customer (multifleet) level you can create and modify multifleet users/administrators and fleets. On fleet level the same functionality is available as when being logged on as a normal fleet administrator. User Being logged on as a multifleet user, you can create reports and manage service plans. System Overview The Dynafleet Online system makes possible for dispatchers to communicate with vehicles in a fleet. For this communication to start the vehicle needs to be equipped with a Dynafleet mobile unit. The information between the system and the vehicles computer goes via the mobile phone network. The vehicles can be setup to export data to the system on a regular basis or the dispatcher can choose to download the data manually. The information, which is downloaded from the vehicles, is stored in a remote database. Help If you need help or service, please contact any of the following numbers: Brazil Belgium Norway France Germany Austria Sweden U.K Finland Luxemburg Denmark Switzerland Holland Italy Other Countries (Not Free) - 5 -

6 System areas Info Info After logging into the system you will see the Information view. In the view news, Dynafleet news and help is presented. News The news presented contains information concerning the fleet you belong to. Dynafleet news The Dynafleet news presented contains information concerning overall Dynafleet news. Dynafleet Online You can view the online manual or download the help as a pdf-file. Administration If you are an administrator you can add and modify news by clicking. Reports Reports Fuel efficiency report The fuel efficiency report enables you to monitor a fleet's fuel consumption, driving performance, CO2 emission and vehicle utilisation. Fuel efficiency report data is provided and can be used to measure how efficiently vehicles are handled by the drivers in the fleet. The report data is presented in various formats to provide both a summary for a selection of drivers or vehicles, and detailed information for individual drivers and vehicles. Furthermore, you can generate trend graphs that display the fuel efficiency score and average fuel consumption over time. You can export the report data in Excel format for further analysis, or generate printable PDFs to present to drivers. You can also save a specific report selection criteria as a favourite report, and assign subscribers to receive an that contains a direct link to the report. Use the Overview, Details and Trend tabs to navigate between the three parts of the report

7 All assigned means that all drivers and vehicles assigned to your user that have been active during the selected time period will be included in the report. Moreover, you can change the time interval by selecting the recent time interval: today, yesterday, last 7 days or last 30 days. Note: The fuel efficiency report is part of the Fuel & Environment service. Consequently, only vehicles that subscribe to the Fuel & Environment service are included in the report. Fuel efficiency score The fuel efficiency score is a method for measuring how efficiently a truck is driven by a driver at a specific point in time. External conditions such as weather, load weight and traffic situation will impact on the fuel consumption, meaning that cases with a high score (good score) may also show a high fuel consumption. Overview The overview contains an overall status of the current selection. You can interact with the categories to see the underlying score information. The presentation of the report is based on data from all vehicles and drivers assigned to your user. You can use the selection area to choose specific vehicles or drivers. All assigned means that all drivers and vehicles assigned to your user that were active during the selected time period will be included in the report. Details This feature gives Fleet Owners a quick overview of their fleet and drivers. Fleet Owners should be able to pick individual vehicles or drivers or all drivers and obtain a result based on the Score. By analysing the data in the report, Fleet Owners can find out how and where fuel consumption can be reduced and identify improvement areas for the drivers. When All assigned is selected, two buttons are displayed: Vehicles and Drivers. These buttons allow the user to view either vehicles or drivers. Under the Details tab, the current selection is ranked according to the score. The current selection will be divided and categorised into the colours green, yellow and red. The columns are sortable. If the current selection contains trucks, the user can see which drivers were driving them by expanding a row in the table. This is done using the icon. Trend A Trend Graph allows you to follow the fleet s behaviour and usage and compare it to the average fuel consumption. This information can then be used to identify where costs can be decreased. The graph is interactive. Hover over the graph to see more information. To change the time interval in the trend graph, select one of the options in the recent time interval: today, yesterday, last 7 days or last 30 days. Then select the recent time interval and choose a predefined time period, e.g. 3 months, 6 months or 13 months. To change the basis of the score calculations, select either monthly or weekly

8 Overview reports The overview report can be used to get an overview of your vehicles and drivers performances. It shows the time, mileage and fuel consumption of each vehicle/driver for a specified time period, and also shows some parameters that give information about driving style. (Economy, Idling, and so on). The report is useful when you want to get the overview and compare certain parameters for different vehicles and drivers. The overview report gives you an overview of your vehicles/drivers performances and for the selected time period it shows the following main parameters: Engine running time Mileage driven Total fuel used Average fuel consumption In addition to this, it shows the relative values in % of time with engine on for different engine- and vehicle "modus", like "Economy", "Idling", and so on. Depending on the column selection, the parameters are presented in the following tabs: General Operational Driving Vehicle functions In the Overview reports selection view you can choose to "Include driver data" in the Vehicle reports and to "Include vehicle data" in the driver reports. If several drivers have driven one vehicle, the report will then for each vehicle show the result per driver and the sum for the vehicle. If one driver has been driving several vehicles the report will then for each driver show the drivers result per vehicle and the sum for the driver. Report Profiles You may apply a profile or template (long haul, distribution or construction) when creating the report. When a profile is applied to a report, the applicable report details are highlighted with green, yellow, orange. Green indicates above target performance, yellow indicates near target performance and orange indicates below target performance. The feature is available in both the driver and vehicle versions of the report. Applying report profiles To create a report using a report profile, select the desired profile from the Report Profile field before generating the report. Default profiles for long haul, distribution and construction usage are available. See Managing report profiles for information about creating and editing your own report profiles. Once created, the contents of the report will be highlighted in accordance with the limits defined in the applied profile. The generated report will display the boundary values used and text explaining whether lower or higher values are better for each highlighted field. Note! Only those fields which have been included in the report profile will be highlighted on the report. These reports can be viewed online and printed. When exporting reports to Excel, additional columns displaying RED, YELLOW or GREEN will be added to the spreadsheet in order to represent the performance levels

9 Drill down reports While viewing the report, you may wish to acquire more details about a specific value. Field values that are displayed as links when hovering over them with the mouse are clickable. Clicking any of these field values takes you to a more detailed report level. See Drill down reporting for more information. Field descriptions Total time: The total hours in the selected time period. Total distance: The total driving distance. Total fuel: Total volume fuel. Average fuel: Average fuel consumption Average AdBlue: Average AdBlue consumption Average speed driving: The average speed while driving Average brake counter: The average number of times the vehicle's brakes has been used Average stop counter: The average number of times the vehicle has stopped PTO time: Time used for Power Take-off (time while engine is running and labour is performed). Idling time: Time used on idling. Within economy time: Time of economy driving. Above economy time: Time driving above the economy limit Coasting time: Time of coasting. Cruise control time: Time driven using cruise control. Vehicle overspeed (Fleet Limit): Time driven over speed limit defined in vehicle settings. Top gear time: Time driven in top gear. Engine load time: Time driven with engine load above 90% of maximum torque. Engine overrev time: Time driven with engine speed in red zone. I-Shift mode Automatic time: Time driving with I-Shift gearbox in automatic mode. Manual time: Time driving with I-Shift gearbox in manual mode. Power time: Time driving with I-Shift gearbox in power mode. Vehicle weight (weight values are provided from the electronic braking system (EBS)) Low distance: Distance driven with low convoy weight. Medium distance: Distance driven with medium convoy weight. Full distance: Distance driven with full convoy weight

10 Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Note: Data sorting is disabled when Include driver details is selected. Data sorting is not supported for Internet Explorer 10 and earlier versions. AdBlue is a registered trademark of the Verband Der Automobilindustrie e.v. (VDA) for AUS32 (Aqueous Urea Solution 32%), it is also often referred to as Automotive Urea Solution. Summary report The summary report gives you a detailed summary of the vehicles and drivers performances for the selected time period. It shows the average speed, time, mileage and fuel consumption for each vehicle and driver, and in addition you get a detailed listing of different parameters that enable you to analyse the driving style. The figures can be listed as either absolute or relative values. The report is useful when you want to have the whole picture, and being able to go in to details and compare different vehicles or drivers. The summary report gives you a complete summary of the available information. It shows the following main parameters: Average speed Engine running time Mileage driven Total fuel used Average fuel consumption In addition to this, it shows the absolute and relative values for the different engine- and vehicle "modus", like "Economy", Idling", and so on. For each of these modus it presents figures for both time, mileage and fuel consumption. Depending on the column selection, the parameters are presented in the following tabs: Operational Driving Report Profiles You may apply a profile or template (long haul, distribution or construction) when creating the report. When a profile is applied to a report, the applicable report details are highlighted with green, yellow, orange. Green indicates above target performance, yellow indicates near target performance and orange indicates below target performance. The feature is available in both the driver and vehicle versions of the report. Applying report profiles To create a report using a report profile, select the desired profile from the Report Profile field before generating the report. Default profiles for long haul, distribution and construction usage are available. See Managing report profiles for information about creating and editing your own report profiles

11 Once created, the contents of the report will be highlighted in accordance with the limits defined in the applied profile. The generated report will display the boundary values used and text explaining whether lower or higher values are better for each highlighted field. Note! Only those fields which have been included in the report profile will be highlighted on the report. These reports can be viewed online and printed. When exporting reports to Excel, additional columns displaying RED, YELLOW or GREEN will be added to the spreadsheet in order to represent the performance levels. Drill down reports While viewing the report, you may wish to acquire more details about a specific value. Field values that are displayed as links when hovering over them with the mouse are clickable. Clicking any of these field values takes you to a more detailed report level. See Drill down reporting for more information. Field descriptions Total: The total is the sum of driving, PTO and idle Driving: Driving PTO: Power take-off Idle: Idle Within economy: Engine used within economy speed limits Above economy: Engine used above economy speed limits Coasting: Coasting Cruise control: Vehicle driven using cruise control Vehicle overspeed: Vehicle driven over the speed limit defined in vehicle settings Top gear: Top gear usage Engine load: Vehicle driven with engine load above 90% of maximum torque Engine overrev: Vehicle driven with engine speed in red zone Exception report The Exception report is very useful when you want to look at certain parameters (as average fuel consumption) and you want to analyse the exceptions from your set targets. The report allows you to set your targets for all parameters (fuel consumption, idling, overspeed, and so on) and present vehicles, drivers or groups in illustrative graphical reports and compare them against each other and against your targets. The targets are set up as measuring points and with these reports you can compare results or check how a result is compared to origin goals or targets. Drill down reports While viewing the report, you may wish to acquire more details about a specific value. Field values that are displayed as links when hovering over them with the mouse are clickable. Clicking any of these field

12 values takes you to a more detailed report level. See Drill down reporting for more information. Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Data sorting is not supported for Internet Explorer 10 and earlier versions. Fuel & AdBlue report You can extract detailed reports on fuel and AdBlue consumption. This is useful to calculate total fuel and AdBlue volumes for a specific vehicle or a group of vehicles during a custom time interval. You can use these report in statistic use or for presentations. When generating a graph report, vehicles with AdBlue will have an additional graph in the report. AdBlue is a registered trademark of the Verband Der Automobilindustrie e.v. (VDA) for AUS32 (Aqueous Urea Solution 32%), it is also often referred to as Automotive Urea Solution. Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Note: Data sorting is disabled when Include driver detailsor the presentation type Trend is selected. Data sorting is not supported for Internet Explorer 10 and earlier versions. Mileage report You get detailed information on driven mileage from a specific vehicle or driver. You can include drivers in the extracted report of a vehicle to compare drivers in one vehicle. When you create a report you will receive information on Total mileage, driving and PTO. Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Note: Data sorting is disabled when Include driver details or the presentation type Trend is selected. Data sorting is not supported for Internet Explorer 10 and earlier versions. Time report If you create a Time report you can see how a driver or a vehicle behaves in question of driving time, idle time etc. This can be useful for statistics and presentations. Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Note: Data sorting is disabled when Include driver details or the presentation type Trend is selected. Data sorting is not supported for Internet Explorer 10 and earlier versions

13 Environmental report The environmental report is useful when you want to document and present your vehicles' emissions, for instance in company environment reports or for specific transport operations. It calculates the different emissions based on fuel consumption and engine- and vehicle specifications from the Volvo vehicle database or the vehicle's Euro classification. You can choose different kinds of measuring units when generating environmental reports depending on your purpose; Total and Per kilometre/miles. Depending on your choice you get different reports. Sorting report data per column To sort report data in ascending or descending order per column, click the column header. Data sorting is not supported for Internet Explorer 10 and earlier versions. Odometer report The odometer report is tailor-made to extract updated odometer readouts from your vehicles. It shows the odometer reading closest to the date you specify. If you rather want the latest odometer reading, select Last known. Drill down reports While viewing the report, you may wish to acquire more details about a specific value. Field values that are displayed as links when hovering over them with the mouse are clickable. Clicking any of these field values takes you to a more detailed report level. See Drill down reporting for more information. Field descriptions Odometer reading: The odometer reading closest to the chosen date, or the latest reading if Last known has been selected. Closest date: The date of the reading. Missing days: The odometer reading value is accumulated over time. If there are gaps in the time period, the number of missing days is shown in this field. Sorting report data To sort report data in ascending or descending order of the Odometer reading column, click the column header. Data sorting is not supported for Internet Explorer 10 and earlier versions. Activity report The activity report presents driver activities based on the parameters selected on the tachograph. The report is useful when you want to present figures for respectively driving, working, waiting and resting. You may also choose to include information about the historical infringements for the driver when the selected Activity resolution is Activity

14 Field descriptions Driving: Time used for driving. Working: Time used for working (and not driving). Waiting: Time used for waiting. Resting: Time used for resting. Logged time: Total time length Activity resolution The Driver Activity Report can be displayed in three variants or "Resolutions". Day: The driver activity on a 24h basis. Multiple drivers can be selected and the result can also be displayed as a graph. In the graph view a summary pie chart is shown for each of the selected drivers. Activity: One activity per row. Login/Logout: One logged on session per row. The last two resolutions are limited to one driver at a time and will not be available as a graph. Activity selection Activity selection is used to select whether the report should show detailed activities or not. Note that only vehicles with the service package Driver Times support detailed activities. Activities only: The plain activity report. Activities with details: An activity report showing a breakdown of each activity into details where possible. Details only: A report showing only the details and not the main activities. Report options If the activity resolution is activity, you may also select to include information about historical infringements. Infringement history: Shows an infringement history table. WTD report The working time directive report presents driver activities based on driver activities downloaded from vehicle and driver card, with manually modified activities. The report shows working, availability, and resting times for drivers. It also gives an overview of the number of times the working time directive rules has been violated. At the end of the report there is a total of all of the different activities. "Working time" is the sum of Driving, Working and Availability Field Description

15 The report contains the following fields. The rule fields are only visible when the resolution is week. Working time: The time spent in activities working and driving. Availability: The time spent in activity availability, i.e. waiting. Resting: The time spent in activity resting. Night rule: The number of times the night rule has been violated. This field is only visible in week resolution. Week rule: The number of times the week rule has been violated. This field is only visible in week resolution. Breaks rule: The number of times the rest and break rule has been violated. This field is only visible in week resolution. Resolution The working time directive report can be displayed in two variants or "Resolutions". Week: The driver activities summarized on a weekly basis. Multiple drivers can be selected. Activity: All activities for the driver are shown. The report can only be generated for a single driver at a time. Tracking report The tracking report displays position and event related data for a vehicle or a group of vehicles for a selected time period. Vehicle tracking parameters are presented in the following tabs: General Trip Weights (weight values in this report are provided from the load indicator) (only visible when selected) Temperatures (only visible when selected) Field Description The report contains the following fields. Vehicle: The name of the vehicle. Event time: Time of the event. Event trigger: The trigger of the event. Driver name: The name of the driver using the vehicle at the event time, if known. Driver activity: The driver activity at the time of the event. Activity details: The detailed activity at the time of the event. Note that only vehicles with the service package Driver Times support detailed activities. Odometer: The odometer reading of the vehicle at the time of the event. Fuel: The total fuel reading at the time of the event

16 Fuel level (%): The current fuel level in the fuel tank in percent of maximum. Accumulated duration: The accumulated duration, i.e. the time of the event relative the first event of the report. Accumulated distance: The accumulated distance since the first event of the report. Accumulated fuel: The accumulated fuel reading since the first event of the report. Location: The location of the vehicle at the time of the event. This field is only visible if Location has been included in the report parameters. The field shows the country, city, county, and street address. Note that the address lookup may take some time, so the report generation may take a long time if this field is included. Lat / long: The latitude and longitude at the time of the event. This field is only visible if Lat/long has been included in the report parameters. Temperatures: The temperature readings at the time of the event. The temperature tab is only visible if Temperatures are included in the report parameters. Weights: The weight readings (from the load indicator) at the time of the event. The weight tab is only visible if Weights are included in the report parameters. Filter Triggers The user can choose to limit the report to only show events generated by the selected triggers. At least one trigger must be selected. Select more than one trigger by holding down shift or control while selecting triggers. The available triggers are: Driving: An event received due to a tracking trigger of type "start driving". Stop: An event received due to a tracking trigger of type stop. Driver activity: An event received due to a change of driver activity. Login: An event received due to a driver login. Logout: An event received due to a driver logout. Distance: An event received due to a tracking trigger of type distance. Time, moving: An event received due to a tracking trigger of type time moving. Time: An event received due to a tracking trigger of type time. Position request: An event received due to a position request. Order: An event received due to an order update. Alarm: An event received due to an emergency or breakdown alarm. Driver activity alarm: An event received due to a driving times alarm. Geofence approaching: An event received due to the vehicle passing a Geofence approaching boundary. Geofence leaving: An event received due to the vehicle passing a Geofence leaving boundary. Geofence arrived: An event received due to the vehicle passing a Geofence arrived boundary. Driver activity details: An event received due to a change of detailed driver activity

17 Fuel level change: An event received due to a change in fuel level higher than 10% while the vehicle was standing still. Temperature alarm: An event received due to a tracking trigger of type temperature. Cargo door: An event received due to a tracking trigger of type cargo door. Defrost: An event received due to a tracking trigger of type defrost. AdBlue level change: An event received due to a change in AdBlue level higher than 10% while the vehicle was standing still. AdBlue low level: An event received due to a low AdBlue level. It is the same alert as on the vehicle's cluster. High exhaust emissions: An event received due to either a malfunction in the SCR system or that the vehicle is running without AdBlue, resulting in high NOx emissions. Idling: An event received due to the vehicle idling for more than 5 minutes. Overspeeding: An event received due to the vehicle exceeding Upper speed limit (set in Administration portal) for 10 minutes. Power take-off: An event received due to power take-off (PTO) on unit 1 4. Tyre pressure monitoring: An event received due to a change in tyre pressure. Tachograph out of scope: An event received due to the vehicle s tachograph being set to out of scope mode by the driver. Driving without being logged in: An event received due to the vehicle being driven without the driver being logged in to Dynafleet. Position: An event received each minute with position data. Geofence+ entering: An event received due to the vehicle passing a Geofence+ entering boundary. Geofence+ leaving: An event received due to the vehicle passing a Geofence+ leaving boundary. See Vehicle event message for more details about vehicle events. AdBlue is a registered trademark of the Verband Der Automobilindustrie e.v. (VDA) for AUS32 (Aqueous Urea Solution 32%), it is also often referred to as Automotive Urea Solution. Select POI It s possible to limit the events to only events close to a point of interest. Any position more than 500 meters from the point of interest will be excluded from the report. Only one point of interest may be selected. Limit on number of rows The tracking report is limited to a maximum number of rows to avoid long response times. If the selection generates a report that contains more rows than the limit, the report will be restricted and information about this is shown in the report header together with the event time of the last included event in the report. To get the rest of the data for the selected search criteria, set this event time as the start time for a new report generation

18 Details report A detailed report contains information about the data on a specific vehicle, such as make, VIN and alias (the displayname of the vehicle). The information provided in the table is entered manually or retrieved from VDA. Log data management If you are creating a report and find missing data intervals you can download the lacking information using Log data management. If data is missing, previous downloaded data has failed and left an "empty space" in the log file. 1. Click Reports to enter the reports view. 2. Click on either the vehicle or driver icon to choose which kind of data you want to complete. 3. Select the vehicle or driver you wish to view from the resource view to your left. Creating and viewing reports In the report view you are able to select different report types. You may want to view driver activity for the last day or over a period of time. The examples below are driver reports. The procedure is the same concerning vehicles. 1. Click the Reports tab to enter the reports view. 2. Select the report type you want to view. The reports available for drivers are listed below the driver icon. 3. Select the driver/group of drivers you want to view by selecting the driver(s) from the resource view and clicking the arrow icon. To select multiple drivers, hold down the CTRL key. You can also select the drivers(s) by dragging them. 4. Select the report type you want to view, if different from the previously choice. 5. Select the time span for which you want to view the report. By clicking, you choose dates. 6. Select report mode, if you want the report to be generated as a graph or as a table. 7. Click to generate the report. If you want vehicle data included in the report, select the Include driver or vehicle details check box. The vehicle data will not be included if you create a graphical report, however. The same applies to drivers when you create a graphical vehicles report. You will get a notice that you can't create a report unless you select one or more drivers. New reports in the reports view If you are in the report view and you want to create a new report, update the information and click. Generating printable PDFs To generate a printable PDF version of a report, click the Generate PDF button

19 The PDF version contains all columns of data that are distributed in the different report tabs. Note: The data in the PDF cannot be sorted per column. That is, any data sorted per column in the graphical user interface is not reflected in the PDF version. Printing reports To print a report, click the Print button. The printout displays the selected report tab, with the current sorting applied to the data. Drill down reporting Drill down reporting enables you to use links in reports to access more detailed report data. The detailed reports will be displayed using the same filters time interval, vehicles and/or drivers as used in the original report. The following table displays the reports for which drill down links are available. Original Report Drill down selection Resulting Report Overview Vehicle or driver name Summary report Total time Total distance Total fuel Average fuel Average Adblue Time report Mileage report Fuel & Adblue report Fuel & Adblue report Fuel & Adblue report Exception Vehicle or driver name Overview report Odometer Vehicle name Overview report but- It is always possible to navigate back to the original or previously viewed reports by following the ton. AdBlue is a registered trademark of the Verband Der Automobilindustrie e.v. (VDA) for AUS32 (Aqueous Urea Solution 32%), it is also often referred to as Automotive Urea Solution. Favourite reports If you create the same reports on a regular basis, you can create favourite reports. These reports are available in the start view under the Reports tab. When creating a favourite report you can choose to subscribe to it. Having subscribed to a report you will automatically receive it by without logging onto Dynafleet Online. In order for you to see information about the report without having to open the and read the message, additional information like fleet name and the favourite report name is visible in the subject field. The following information is available in the body; report type, created date, date interval and selected vehicle/driver/groups. The favourite report name is also the name of the report file attached in the

20 Save favourite reports 1. Click the Reports tab to enter the reports view. 2. Start by creating a report of your choice, selecting a report type and the information you want to be included. 3. Generate the report by clicking. 4. Click to save your report. 5. Type a unique name for your report. Renaming favourite reports If a favourite report has been misspelled or if you for some other reason wish to rename one of your reports you can do this. 1. Click the Reports tab to enter the reports view. 2. Click to edit your report. 3. Select a favourite report to rename. 4. Click rename. 5. Enter a new name and click save. Deleting favourite reports Reports may grow obsolete or criteria for a report may change. When this happens, you have the option to delete it. 1. Click the Reports tab to enter the reports view. 2. Click to edit your report. 3. Select a favourite report to delete. 4. Click delete. Deletion is not reversible. Reports In Dynafleet Online, various types of reports can be created. You can create reports regarding drivers and/or vehicles. Depending on how you plan to use the report, you can present it as graphs or tables. From the start view in Reports you handle different report tasks. Here there are different kinds of reports listed, your favourite reports as well as any subscriptions to reports. Reporting headlines Creating and viewing reports Subscribing to reports Favourite reports Hiding columns

21 Report types Report type Fuel efficiency report Description The fuel efficiency report enables you to monitor a fleet's fuel consumption, driving performance, CO2 emission and vehicle utilisation. Fuel efficiency report data is provided and can be used to measure how efficiently vehicles are handled by the drivers in the fleet. Icon Report type Description Vehicle/Driver Overview report Summary report Exception report Fuel & AdBlue report Mileage report Time report Environmental report These reports are available in both a table and a graph format. The report can be exported and printed. These reports are available in both a table and a graph format. The report can be exported and printed. This report shows exceptions within selected areas. These reports are available in both a table and a graph format. The report can be exported and printed. Depending on the selected input parameters, the value will be presented as a vertical bar, per selected vehicle, with the height representing the amount. This report shows consumption in litres or gallons. These reports are available in both a table and a graph format. The report can be exported and printed. This report shows mileage during a given period of time. These reports are available in both a table and a graph format. The report can be exported and printed. This report shows time spent on driving, idling and PTO. These reports are available in both a table and a graph format. The report can be exported and printed. This report shows the emissions from the vehicles. The report can be

22 exported and printed. Odometer report Activity report WTD report Tracking report Details report This report shows the odometer value for any given time from the vehicle registration time until now. The report can be exported and printed. This report shows varieties of reports regarding drivers and driver activity. These reports are available in both a table and a graph format. The report can be exported and printed. The working time directive report presents driver activities based on driver activities downloaded from vehicle and driver cards, with manually modified activities. The report can be exported and printed. The tracking report displays position and event related data for a vehicle or a group of vehicles for a selected time period. The report can be exported and printed. This report shows the setup and information for a vehicle, both entered by the user and collected from Volvo's central vehicle database. The report can be exported and printed. AdBlue is a registered trademark of the Verband Der Automobilindustrie e.v. (VDA) for AUS32 (Aqueous Urea Solution 32%), it is also often referred to as Automotive Urea Solution. Graph reports Important! If a vehicle or driver does not have any values for a selected graph report, the report will not contain any graph/bars for that vehicle/driver. In some cases only the graph header will be shown. Managing report profiles Report profiles are used in correlation with Summary or Overview reports in order to compare the actual performance of a vehicle or driver with a defined target performance. Selected values in a report are colorcoded to provide a quick performance overview. You can create a report profile in two ways by altering an existing profile or by creating a new one. Profiles are available to all users associated with the fleet

23 Creating a new profile 1. Press the Edit report profiles button next to the Report profile drop-down box. A list of existing profiles are displayed in the report view. 2. Press the New button. A profile with the default name New Profile is added to the list. 3. Provide a unique name for the profile. 4. For each field you wish to include in the profile, place a checkmark in the Active checkbox. Only the fields you select to include in the profile will be color-coded in the report. 5. For each field, enter values representing the upper and lower boundaries. Note that positive or above target values should be inserted in the green column while negative or below the target values should be inserted into the orange column. It is not possible to set upper or lower values for total distance, total time or total fuel measurements. 6. When you are done, press the Save button at the top of the profile list. The profile can now be applied to a summary or overview report. Copying an existing profile 1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view. 2. Select an existing profile and press the New button. The selected profile is copied and all fields are editable. 3. Edit the desired fields and provide a unique name for the profile. 4. Press Save. Editing a report profile 1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view. 2. Select an existing profile and press the Edit button. The selected profile is displayed with editable fields. 3. Modify the fields as desired. 4. Press Save. Removing a report profile 1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view. 2. Select an existing profile and press the Delete button. A confirmation dialogue is displayed. 3. Click OK to delete the profile. The profile is removed from the list

24 Subscriptions Subscribing to a report When subscribing to a report you will automatically receive it by without logging onto Dynafleet Online. When creating a subscription you set up a schedule for when you would like the report (weekly, monthly, etc.). The reports will be sent to your predefined address. If you want the reports to be sent to another address, you will have that option. You can add up to 10 addresses. The recurrence of the favourite report is displayed in the Reports tab. You can only subscribe to the reports you created as favourites. 1. Click the Reports tab to enter the reports view. 2. Click to edit subscriptions. 3. Select the report you want to subscribe to. 4. Click Create/Modify subscription. 5. Enter information about the subscription. Unsubscribing to a report If a report grows obsolete or if you for some other reason do not want the report anymore, you can choose to unsubscribe to it. 1. Click the Reports tab to enter reports view. 2. Click to edit subscriptions. 3. Select the report you want to unsubscribe to and click unsubscribe. Hiding columns It is possible to hide columns in the overview and summary reports. The hidden columns are handled independently for the vehicle and driver reports. To select which columns to see/hide, click on the Column selection icon in the create report view. Make sure that the columns you would like to see are checked and click save. The column selection will be used the next time a report is created, favourite reports will also be affected. For more information on the columns, see each report type. To create a short report select only the columns with an asterisk after the column name

25 Service plan Modifying service occasions If a service occasion becomes invalid you can modify the information. To modify an occasion, alter its statuses (e.g. you can set a VOSP occasion as planned to keep track on it). You also have the option to delete occasions. 1. Click Service Plan to enter the Service Plan view. 2. Select a service plan to modify. 3. Enter the correct information and click Save. If you want to delete an occasion, select the occasion and click Delete. Saving service occasions You can keep track of a special task in the service plan by saving a service occasion. By doing this you know when different vehicles are up for service. 1. Click Service Plan to enter the Service Plan view. 2. Click to create a new occasion. 3. Enter the correct information in the boxes presented. Those marked with an asterisk (*) are mandatory. 4. Click Save to save the occasion. Viewing service plans In Dynafleet Online (DFOL) you are presented with a tool for planning service for your vehicles. The service plan presents a list of scheduled tasks, manually entered or retrieved from Volvo Service Plan (VOSP). A vehicle can have four (4) different statuses depending how the parameters are set. Status Preliminary Planned Finished Overdue Description Any service plans received from VOSP are set as preliminary. In order to set the plan as planned you need to modify the occasion. An occasion has to be set as planned in order to have it shown overdue or as a warning. After a vehicle has been taken into service as planned you upgrade the plan to finished. If a vehicle is not taken into service you will receive an overdue warning

26 Views in service plan Entering the Service Plan view you will see it divided into two areas. The upper part includes your search criteria and the lower part shows all occasions overdue and any vehicles with odometer warnings regardless of your selected criteria. Upper area When you select a vehicle(s), whose service plan you want to view, the planned services are presented in the upper area of the screen. 1. Click the Service Plan tab to enter the Service Plan view. 2. Select the vehicle(s) you wish to view from the list in the resource view. 3. Select an interval by clicking. 4. Click to view the service plan. You can sort the information by clicking on the columns accordingly. When you select an occasion, it appears in the lower part of the window, and can be modified or deleted there. You can print the service plan by clicking. Lower area When you enter the service plan view you will find a list in the lower part of the screen. This list includes all vehicles in need of a service regardless of any search criteria. The listed vehicles are from your fleets. Messaging Assistance Request If a driver is in need of fast assistance or need help immediately he can send for an assistance request. Instead of sending a regular message through the system he presses a panic button inside the vehicle. This triggers a message flow and users of the system will be notified. When configuring the system you have the option to forward alarms to Volvo Action Service. If this configuration is made, each alarm is automatically sent to both Volvo Action Service and the users. This is extended security if there are no users on line at the time of the sent alarm. When an assistance request is sent from a vehicle an icon (assistance icon) is lit to you lower left. You can access the request by clicking on that icon or by clicking the message tab. Receiving request 1. A new request is sent by a vehicle and an icon to your lower left is lit. 2. Enter the request by clicking on the icon or clicking on the Message tab. 3. When viewing the request(s) all requests are in red to visualize them. 4. Acknowledge the alert by clicking the alert

27 5. Notify the vehicle by clicking reply on the alert. 6. A message is shown in the vehicle informing that the request is received. E-SMS To simplify work methods or improve mobility for example you can handle messaging tasks with your regular client, MS Outlook for example. When you use your client messages, emergency alarms as well as regular messages, are sent from the system to the mail client. In the same manner messages can be sent from the mail client to vehicles. This can be helpful if you need information in your other work flows. Activate message forwarding To work with your client you have to activate the forwarding functionality. When this is done all messages are forwarded to a specific address and emergency messages are sent as a copy. This is done until the function is de-activated. You activate the forwarding function when you create a user. Preconditions Each vehicle must be given a Dynafleet address that is unique within the fleet. Each user must be given a system-unique address. Each fleet needs a system-unique name. These conditions combined provide information about addresses. An vehicle address would look like [vehicle alias].[fleet alias]@dynafleetonline.com. Sending messages from client to vehicle or Dynafleet user In your daily routines you can send messages through your regular client to a vehicle or to a Dynafleet user. When the system receives the message it forwards it to the right recipient. Preconditions When you send a message to a vehicle, the message cannot be of more than three sms s. All information longer than this will be dropped. The same applies to messages sent to Dynafleet user. Sending messages from vehicle or Dynafleet user to a mail client If a user s configuration allows messages to be sent to a standard mail client, all messages ill be forwarded to that address. In such case, all messages are forwarded from the system to the mail address. Break down or emergency alarms forwarded to mail client If a user is forwarding messages to a regular client, all emergency calls are forwarded. All alarms are still stored in the shared alarm folder in the system however. The representing an alarm message will consist of: The type of the alarm (breakdown or emergency) will be attached to the front of the subject Timestamp Driver name Driver phone number