ISSUED PART CONSUMPTION COMPLETE PROCESS

Transcription

1 ISSUED PART CONSUMPTION COMPLETE PROCESS CONTENTS:- 1. Store User 2. ASC/ DSCUser PROCESS:-ASC can consume only that Class-A part serial number (Manufacturing serial no) which has been issued from Branch stores. Branch store will do their normal transaction in SAP by putting manufacturing serial no for defined class-a parts. That data will be transferred to Web CMS through FTP process. ASC has to receive part with serial no by PO and those serial no which has been received by ASC will come in New Part Section drop down during call closure. ASC /DSC User:They have to receive all part which have issued to them by store through PO and with serial no. After receiving PO only they will be able to select MFG serial no in Part used section of new part section. Part pending in call SAP VS WEBCMS Issued Part Transition Po Raised Store Person Issued Part A with Mfg Sr No 1 against this call Data stored in webcms through FTP Report - MFG Serial No. Wise Ledger Report View - ASC PART MFG Serial No. MAP Part Received against PO in webcms When user will consume Part A in this call then Mfg Ser No 1will automatically filled by system CHALLAN Defective Return/ PSH Approval

2 RECIEPT:While receiving Class A Part we need to follow below process:- 1. Enter Shipped Qty & Received Qty. If you have received alternate select Alternate Part code. 2. Then click on Select MFG Serial No option to select MFG serial No 3. New window will open of MFG serial please select correct MFG Serial No what you have received physically against the Part & click on save option. 4. For Final receive click on the Savebutton coming at the footer of the receipt screen. Receipt Management Screenshot:- Alternate Part Receive:if Branch store have sent Alternate Part against any Part code then at the time receiving please select alternate Part code, otherwise in Select MFG serial No. option MFG serial will not show. Please find the screenshot:

3 VIEW ASC PART MFG SERIAL NO. MAP-In this screen you can check complete status about MFG serial number like 1. MFG set serial number received against which part Code and PO Number 2. MFG Ser Number Used Flag, Used From, Return Flag, Complaint no in which used 3. In which PO against you have received this MFG serial number. Below are the search criteria you can check in this screen: Transaction Call Updation:At the time of call closure when you are going to add part in Part used section below steps follow. 1. In Part used section click on Browse button to consume part. 2. Then select Correct MSG Serial No which is physically replaced in call& then click on part code 3. Now in the New Part Section SelectedPart code & MFG serial will come & then select correct MAKER 4. In Old Part section select correct maker & enter Old MFG serial no 5. Click on the add button to add the part used section details Part Used (In Warranty)Screenshot :-

4 New MFG Serial No Freeze Screen:- Customer Invoice: - At the time of invoice generate against any complaint &required to consume A-Class item then need to follow below steps. 1. In Customer Invoice click on Search option in part Details 2. Then select Correct MSG Serial No which is physically replaced in call & then click on part code 3. Now in the New Part Section Selected Part code & MFG serial will come & then select correct MAKER 4. Then fill all required charges & click on submit to create invoice against call. Add MFG Serial in Customer Invoice Screen Shot For your Reference :- MFG Serial No Freeze in Part Details.

5 Report MFG Serial No. Wise Ledger Report -In this screen you can check complete status about MFG serial number like 1. MFG set serial number received against which part Code and PO Number 2. MFG Ser Number Used Flag, Receive date, Challan details, Complaint no in which used. 3. Mode of Data transfer. Report MFG Serial No. Wise Ledger Report in Excel Bulk Upload For Special case Branch Store person can Upload MFG serial No against part Upload Issue Material Details screenshot:

6 Format to Upload MFG Serial No against Part code:-while uploading MFG Serial No below mention Points need to follow. 1. Enter Correct Plant Code, Customer Code, and Material Code& MFG serial no then upload.. Please find the Screenshot for your reference:- Note: - In special case branch Store person use bulk upload option FOR STORE USER ONLY Enter Tcode:- ZSD_CSO_FTP1

7 Enter data Click on program & then click on background Click on OK

8 Click on save after saving report run in background Tcode :SM37 for download report from background Check report finished. after finishing you can download report

9 Select report & then click on spool Select spool & click on display as per below screen shot Click on downlaod

10 Select on clipboard & click on OK Open excel file & paste data Delete highlighted row

11 Select column A & click on Text to column Click on delimitated & click on next

12 Select & click on next Select serial number & then select Text & then click on finish. Now your report is ready with serial number

13 NEW ASC DATA TRANS:- 1. When customer code is created in SAP for ASC on the same day WebCMS code will be open. 2. After MSL billing TAT/ Job charge Master/ Area Mapping will be updated in webcms 3. After that Login ID & password share ID with ASC. 4. ASC will create purchase PO of the billed MSL material & same PO will be approved by store Person. 5. ASC will receive Class A part along with serial no also non class part. Note: On the date of MSL biiling to New ASC If WEBCMS code is not created then ASC will not able to receive Class A part. If this process not follows by branch person then branch Store person needs to upload data through Bulk Upload. STOCK TRANSFER FROM ONE ASC TO OTHER: 1. ASI/ BSM has right to transfer GOOD / BAD inventory to one ASC to Other ASC through bulk Upload 2. First create the Stock clearance challan of the Old ASC to free the unused class A Part MFG serial number. 3. Count the Class A part and Non class A Part of the OLD ASC Good Bin and create the Purchase PO from the New ASC ID of same part code and of same Quantity 4. After PO Creation ask Store Person to Approve the PO 5. After PO Approval fill the Part details in below format and upload it from the Menu->Bulk upload- >ISSUEDPARTBULKUPLOADASI. After bulk upload you will find the result Message. 6. After successful bulk upload ask your NEW ASC to receive the Part against the PO. Plant CustASCCode MaterialCode Qty SerialNo Plant Code of the Branch Customer Code of New ASC Material Code QTY 1 if more than 1 Qty available in GoodBin then repeat the item in next row Manufacturing Set Serial Number of the Class A Part S ALTERNATE PART TRANSACTION: 1. When Store has issued the Alternate Part and that Part is not coming the Alternate Part Drop down list in Receipt then to receive the alternate part create purchase po of the alternate part. 2. Ask Store Person to approve the PO. 3. Now Receive the MFG serial physically given by Store Person against this Purchase PO. Reversal Document Transaction For Store Person 1. If any Part or MFG serial Number is wrong uploaded by store person then MFG Serial Number can be reversed by the same bulk upload ISSUED PART BULKUPLOAD by doing the QTY column value -1. Plant Description DocType DocDate DocNo DeliveryNo DeliveryDate MatDocNo MatDo cdate S011 ZCFL

14 CustASC Code WebCMS PONo Material Code MaterialDes cription Q ty Stor Loc WebCMS CallNo SerialNo Invoic eno Invoice Date ST Reversal can be done till the ASC has not used that MGF serial number in any call. 3. If ASC has used the issued Part then Reversal will not done. IF ANY CLASS A PART SERIAL NO NOT AVL, THEN STORE PERSON NEED TO TAKE DUMMY SERIAL NO FROM CONCERN PSH. THEN CAN ISSUE TO ASC: 1. For any part MFG serial No missing on sticker then send mail to concern PSH for dummy MFG serial No. with photo graphs. 2. When PSH will give dummy serial then part dispatch part to concern ASC.