2. From the BennyBuy home page, click on the Documents tab on the left side panel. Select Search Documents under Document Search.

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1 Change Orders Processing Types of Change Order Requests include: Starting Change order Change Index and FOAPAL Elements Revise an Existing PO Line Add a New PO Line Note: Enable Supplier Activity (punch-out s or Catalog Orders) cannot change line item details, qty, notes to supplier, bill to or ship to information. Starting Change order 1. Login to BennyBuy using your ONID ID and password. 2. From the BennyBuy home page, click on the Documents tab on the left side panel. Select Search Documents under Document Search. 3. Once you select Search Documents, you will encounter a Simple Search menu. Select Purchase Orders from the All Documents drop down menu. Use the search bar to enter a single search term (i.e. PO number, supplier name, product information, etc.) and the All Dates drop down menu to refine your search based on a specific date range. Click Go. Alternatively, you can also select My Purchase Orders underneath the search bar to find a previously submitted PO. REVISION 2. MARCH

2 4. Find the desired purchase order from the list of search results. To open, click on the PO Number. 5. Once the PO is opened, click on the Purchase Order tab located on the left side panel to view purchase order details. REVISION 2. MARCH

3 Change Index and FOAPAL Elements At this time FOPAL based change orders including Index, Account & Activity Codes cannot be processed. Please contact the BennyBuy help desk for any questions that you may have. 1. Under the Purchase Order tab, select Accounting Codes and click Edit in the upper right corner of the screen. 2. In the Accounting Codes screen, make the appropriate changes to the Index and FOAPAL information and click Save. REVISION 2. MARCH

4 3. After you return to the Accounting Codes screen, click on Document Actions located in the upper right corner of the screen and select Finalize Revision. 4. The Finalize Revision dialogue box will appear. Specify a reason for the PO revision in the open text box and check the box next to Distribute PO. Distribute PO will send a change notification to the supplier. Click Save to close. 5. You will see a confirmation that your change order request has been submitted. Click Close. REVISION 2. MARCH

5 Revise an Existing PO Line 1. Under the Purchase Order tab, select General Information and scroll down to the Product Line Description. Open the Purchase Request Form by clicking on the Form Name. 2. Once the Purchase Request Form is opened, make the appropriate edits and attach supporting documentation for the PO revision. After you have finished updating the form, scroll up to the top of the page and select Save from the Available Actions drop down menu. Click Go. 3. You will receive a confirmation that the changes have been made. Click Close to return back to the PO. REVISION 2. MARCH

6 4. Once you have returned to the General Information screen, you should now see the update PO line(s). Scroll up to the top of the screen and click on Document Actions and select Finalize Revision. v 5. The Finalize Revision dialogue box will appear. Specify a reason for the PO revision in the open text box and check the box next to Distribute PO. Distribute PO will send a change notification to the supplier. Click Save to close. 6. You will see a confirmation that your change order request has been submitted. Click Close. REVISION 2. MARCH

7 Add a New PO Line 1. Open a new Purchase Request Form and update the purchasing details with the new line item information. 2. Once you have finished updating the Purchase Request Form, scroll up to the top of the page and select Add to PO Revision from the Available Actions drop down menu. Click Go. Note: When updating the Purchase Request, be mindful of the PO Number and Supplier. REVISION 2. MARCH

8 3. The Document Search window will open. Enter the PO Number you wish to add the new line item to. If you do not know the PO Number, use the Document Search filters and click Search. 4. The document search results will appear. Click the radio dial alongside the appropriate PO Number and click Add to PO. 5. A confirmation message will appear at the top of the page. Click Close to return back to the PO. REVISION 2. MARCH

9 6. Once you return back to the purchase order, refresh the page to view the additional line items. 7. Once you have returned to the General Information screen, you should now see the update PO line(s). Scroll up to the top of the screen and click on Document Actions and select Finalize Revision. 8. The Finalize Revision dialogue box will appear. Specify a reason for the PO revision in the open text box and check the box next to Distribute PO. Distribute PO will send a change notification to the supplier. Click Save to close. REVISION 2. MARCH

10 9. You will see a confirmation that your change order request has been submitted. Click Close. REVISION 2. MARCH